9905--Replace Marquee Signs - Dayton VA Medical Center

Solicitation / RFP / RFQ

This document contains clauses and provisions applicable to the acquisition. It outlines specific prohibitions and requirements related to contractor conduct, security, and compliance.

• 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS: Prohibits racially discriminatory diversity, equity, and inclusion (DEI) activities. Requires reporting of subcontractor non-compliance and cooperation with the Contracting Officer for compliance verification. Compliance is material to Government payment decisions.
• 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS: Implements prohibitions on providing or using specific products or services, including:
  • Covered applications (e.g., TikTok).
  • Kaspersky Lab-covered articles.
  • Covered telecommunications equipment or services (e.g., from Huawei, ZTE, Hikvision, Dahua).
  • Unmanned aircraft systems manufactured or assembled by American Security Drone Act-covered foreign entities.
  • Prohibits transactions with entities subject to Office of Foreign Assets Control (OFAC) sanctions (e.g., Cuba, Iran, Sudan, North Korea).
  • Requires contractors to conduct reasonable inquiries to identify prohibited products/services and report any non-compliance within 72 hours.
• 52.240-93 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS: Requires contractors to implement basic security controls to protect Federal contract information processed, stored, or transmitted on their information systems.

Several FAR clauses are incorporated by reference, including those related to System for Award Management (SAM) maintenance, small business programs, commercial products and services, and protest procedures.

Specific submission and evaluation details are not provided in this document, which focuses on contractual clauses and provisions.

• 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS: Requires offerors to represent their status as a small business, including specific categories like WOSB, EDWOSB, SDVOSB, and HUBZone. The NAICS code for this acquisition is 339113 with a size standard of 800 employees.

• 52.225-1 BUY AMERICAN-SUPPLIES: Requires offerors to certify end products as domestic or foreign and identify critical components.

• Clauses 52.222-90, 52.240-91, 52.240-93, and several others are identified as deviations.

• Contractors are required to include the substance of certain clauses in subcontracts.

Other / Unclassified

This document is the "VA Signage Design Manual PG-18-10," dated May 16, 2023. It provides comprehensive standards and criteria for the design of signage and wayfinding programs at VA-owned and leased facilities. It is a revision of a previous Design Guide from December 2012, incorporating updates based on new products, manufacturing techniques, regulatory changes, facility expansion, procedural changes, and practical experience.

This manual serves as the authoritative reference for all VA planning, design, and construction projects. Project teams are required to utilize these standards. It offers detailed guidance on:

• Planning, Wayfinding, and Technology: Foundational information on planning signage projects, principles of wayfinding, and the role of technology.
• Sign Type Guidelines: Specific guidelines and recommendations for various signage categories, including interior, code & life safety, mandatory VA policy, specialty, exterior, and parking structure signage.
• Sign Type Drawings: Detailed drawings and specifications for all standard sign types.
• Construction and Installation: Details on how signs are to be manufactured and installed.
• Design Elements: Standard design elements, including typography, color palettes, logo usage, and architectural barriers act (ABA) requirements.
• Wayfinding Maps: Guidance on the development and use of various map types.
• Sign Management: Processes for managing signage systems.
• Glossary: Definitions of terms used within the manual.

This document is crucial for any bidder involved in projects requiring signage or wayfinding solutions for VA facilities, as it outlines the mandatory standards, design principles, and technical specifications that must be followed.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services, issued as a Request for Quotation (RFQ) under streamlined procedures for commercial items. The Department of Veterans Affairs, Regional Procurement Office Central, Network Contracting Office 10, is seeking to purchase and install three (3) new color LED marquee signs at the Dayton VA Medical Center, replacing outdated existing signs. The goal is to improve communication to Veterans entering the campus.

• Complete removal of three (3) existing marquee signs.

• Complete installation and programming of three (3) new color LED marquee signs.

• New signs must be the same size or larger than the old signs (120” wide x 45” tall).

• Signs must be able to display images (e.g., flags, awareness ribbons).

• New frames/housings must display "Dayton VA Medical Center".

• Sign design must meet VA standards, be approved by VA Engineering, and be "Lime Peel" color.

• Sign supports must be properly installed and encased in concrete.

• The surrounding area must be restored to its original condition.

• Provide one (1) year of maintenance, support, and programming following commission.

• Programming must allow for simultaneous or individual control of all three signs, via hardwire and wireless.

• Two (2) Government-owned laptops will require programming software.

• Provide licensing and support for equipment for one (1) year.

• All professional services needed to accomplish the tasks.

• Delivery FOB Destination and installation no later than 90 days after receipt of order (ARO).

• Work to be completed during normal business hours (Monday-Friday, 0800-1630, excluding federal holidays).

• Place of Performance/Delivery: Dayton VA Medical Center, 4100 West 3rd Street, Dayton, OH 45428.

• Submit price quote and sign design submittal(s) via email to jeffrey.rozema@va.gov.

• Award will be based on the lowest price technically acceptable quote.

• Quotes must include a statement regarding acceptance of terms and conditions or list any exceptions.

• Submission Deadline: Friday, July 3, 2026, by 5:00 PM Eastern Time.

• Deadline for RFIs: Wednesday, June 24, 2026, by 5:00 PM ET.

• Total set-aside for small business.

• NAICS Code: 339950 – Sign Manufacturing (Size Standard: 500 employees).

• FSC/PSC: 9905 – Signs, Advertising Displays, and Identification Plates.

• Solicitation document and incorporated provisions/clauses are effective through Federal Acquisition Circular 2026-01 (March 13, 2026).

• Offerors must complete annual representations and certifications electronically via SAM.gov.

• All questions must be submitted in writing via email to jeffrey.rozema@va.gov. Telephone requests will not be accepted.

Form / Attachment / Pricing Sheet

This document is an image attachment titled "Field Facing State Route 35 Existing Sign.pdf". It displays a sign for the Department of Veterans Affairs, Dayton VA Medical Center, indicating "Next Exit Turn Right". The sign is positioned in a grassy area with trees and rocks, and the text "Field Facing State Route 35" is overlaid on the image.

• Signage for the Dayton VA Medical Center.
• Directional information: "Next Exit Turn Right".
• Location context: "Field Facing State Route 35".

This attachment likely serves as a visual reference or informational item related to the physical location or signage requirements for an opportunity. Bidders should review it to understand the context of the work site or any specific signage-related tasks if applicable to the opportunity.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for the removal and replacement of three (3) marquee signs at the Dayton VA Medical Center. The location is 4100 West 3rd Street, Dayton, OH 45428.

• Removal of existing marquee signs.

• Replacement with new marquee signs.

• Not specified in the provided text.

• Response Date/Time: July 3, 2026, 5:00 PM Eastern Time, New York, USA.

• Contracting Office: Department of Veteran Affairs, Network Contracting Office 10, Battle Creek VA Medical Center, 5500 Armstrong Rd., Battle Creek MI 49037.

• Point of Contact: Jeffrey Rozema, Contracting Officer, jeffrey.rozema@va.gov.

• Set-Aside: SBA (Small Business Administration).

• NAICS Code: 339950 (Sign Manufacturing).

• Product Service Code: 9905 (Information Display Systems).

• Additional documents referenced include:

  • Combined Synopsis Solicitation - Replace Marquee Signs
  • 36C25026Q0591 Clauses and Provisions
  • VA Signage Standards
  • Gettysburg Entrance Existing Sign
  • South Liscum Entrance Existing Sign
  • Field Facing State Route 35 Existing Sign

Form / Attachment / Pricing Sheet

This document is an image attachment labeled "South Liscum Entrance Existing Sign.pdf". It appears to be a photograph of an existing sign at the South Liscum Entrance to the Historic Dayton VA Medical Center.

• The image shows a large, dark-colored electronic display sign.
• Text below the display reads "Welcome to the Historic Dayton VA Medical Center".
• The words "South Liscum Entrance" are overlaid on the grass in the foreground.
• A security camera is visible mounted on top of the sign structure.

This image likely serves as a reference for potential bidders regarding the existing signage at a specific entrance of the VA Medical Center. It may be relevant for opportunities involving sign maintenance, replacement, or related site work.

Other / Unclassified

This document is an image of an entrance sign for the "Gettysburg Entrance" at the Historic Dayton VA Medical Center. The sign is a large, dark-colored structure with a digital display area and text "Welcome to the Historic Dayton VA Medical Center" at the bottom. It also features the VA logo at the top.

This document appears to be an informational attachment, possibly for context or identification related to a facility. It does not contain specific requirements, solicitations, or contractual information relevant to bidding on an opportunity. Its relevance to bidders is likely minimal unless the opportunity specifically pertains to signage or facility identification at this location.