9930--Off-Site Manufacture of W1 Blank Granite Markers for Nationwide Distribution
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), National Cemetery Administration (NCA), is soliciting proposals for the Off-Site Manufacture of W1 Blank Granite Markers for nationwide distribution. This is a Total Small Business Set-Aside for a Firm-Fixed Price Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The markers are intended for on-site inscription programs at National and State cemeteries. Proposals are due March 2, 2026, at 10:00 AM CST.
Scope of Work
The contractor will be responsible for providing all labor and materials to manufacture, package, palletize, and deliver upright granite headstones (13" x 42" x 3") FOB Origin, utilizing Government contracted carriers. Key requirements include:
- Manufacturing, packaging, and transfer to a government transportation carrier by the second Monday of each month for pre-scheduled shipments.
- Adherence to strict material specifications, including ASTM C119 for granite, specific material properties (e.g., abrasive hardness min. 25, absorption max. 0.15%), uniform light grey color (N6.5 - N8 Munsell scale), and a smooth satin finish free of defects.
- Packaging must comply with industry standards and National Motor Freight Classification, with pallets not exceeding 2,100 lbs and a maximum of 11 headstones per pallet.
- Replacement of damaged monuments within 10 calendar days of notification at no additional cost.
- Maintaining a written inspection system, with Government Quality Assurance (QA) inspections possible at the contractor's facility.
Contract Details
- Contract Type: Firm-Fixed Price Indefinite Delivery/Indefinite Quantity (IDIQ).
- Period of Performance: A base year (April 1, 2026 - March 31, 2027) plus four one-year option periods, extending through March 31, 2031.
- Estimated Quantities: The contract has a minimum order quantity of 5,000 EA and a maximum of 100,000 EA over the contract life. Estimated annual quantities range from 11,500 EA in the base year to 13,455 EA in Option Year 4.
- Set-Aside: Total Small Business (NAICS Code: 327991, Size Standard: 500 employees). Quoters must be registered and active in SAM.gov.
Submission & Evaluation
- Proposal Deadline: March 2, 2026, 10:00 AM CST.
- Submission Method: Electronically via email to Patara.Mcdonald@va.gov and Weston.Worsham@va.gov.
- Required Submissions:
- Four electronic volumes: Company Information (A), Pricing (B), Relevant Experience (C), and Past Performance (D).
- A physical granite sample (24” x 13” x 3/4”) to the National Memorial Cemetery at Quantico.
- Past Performance Questionnaires (Attachment 7) must be completed by references and returned directly to the government by the proposal deadline.
- Evaluation Factors: Price, Technical, and Past Performance. Technical and Past Performance combined are less important than price. The lowest-priced technically acceptable quote will be evaluated for technical acceptability and sample approval. The Government intends to make an award without discussions.
- Questions Due: February 10, 2026, 10:00 AM CST, via email only.
Key Attachments
Bidders should review the Statement of Work (Attachment 1), Price/Cost Schedule (Attachment 2), Bill of Lading Template (Attachment 3), Drawing A-W1-1 (Attachment 4), Sample Review Form (Attachment 5), and Past Performance Questionnaire (Attachment 7) for detailed requirements.