9999--West Haven Grounds and Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contract Office 01, is soliciting proposals for Grounds Maintenance services at the VAMC West Haven, CT, and Newington locations. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside for a firm-fixed-price contract. The latest amendment extends the response deadline to April 24, 2026, at 10:00 AM ET.
Scope of Work
This opportunity requires comprehensive grounds maintenance, including mowing, edging, trimming, fall leaf removal, and bi-annual storm drain cleaning for approximately 30 acres of improved and 5 acres of semi-improved grounds. Services also include snow and ice removal for sidewalks, stairs, ramps, roadways, and parking lots, with specific attention to maintaining clear access points and using approved environmentally friendly ice melt products. All services must adhere to the performance standards outlined in the Performance Work Statement (PWS).
Contract Details
- Contract Type: Firm-Fixed Price
- Period of Performance: A base period from May 1, 2026, to April 30, 2027, with four (4) one-year option periods.
- Place of Performance: VAMC West Haven, 950 Campbell Avenue, West Haven, CT 06516, and Newington locations, CT.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- NAICS Code: 561730 (Landscaping Services), Size Standard: $25.0 million.
- Eligibility: Offerors must be registered in SAM and VISTA. A field service representative must be located within 200 miles of the West Haven Campus with a minimum 2-hour response time.
Submission & Evaluation
- Questions Due: April 17, 2026, at 10:00 a.m. Eastern Time.
- Mandatory Pre-bid Walk-through: April 9, 2026, at 9:00 am.
- Response Due: April 24, 2026, at 10:00 AM Eastern Time.
- Submission Method: Electronically via email to sheena.carlyle@va.gov.
- Evaluation Factors: Award will be made to the responsible offeror whose proposal is most advantageous to the Government, considering Price, Past Performance, and Technical capabilities.
- Attachments: Appendixes A-F, Price Schedule (Attachment 1), and Past Performance Worksheet (Attachment 2) are referenced.
Contact Information
- Contract Specialist: Sheena Carlyle (sheena.carlyle@va.gov, (423) 926-1171 ext. 3359)