A250 – American Festival Hibiya Park 2026
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Tokyo is soliciting quotations for the America250 American Festival Hibiya Park 2026 to support the U.S. Mission Japan. This opportunity seeks a contractor to plan, organize, and execute a large-scale public festival in Tokyo, featuring American foods and cultural elements for over 20,000 visitors. The U.S. Government intends to award a Firm Fixed-Price contract to the responsible company submitting an acceptable quote at the lowest price. Quotations are due by May 29, 2026, at 12:00 noon JST.
Scope of Work
The contractor will be responsible for carrying out the America250 American Festival, including:
- Facilitation, preparation, setup, and restitution for selling American foods and drinks.
- Recruiting and selecting U.S. agricultural product exhibitors and overseeing vendor participation.
- Preparing festival guidebooks and recruitment letters.
- Planning the layout for 26-42 vendor tents and/or food trucks.
- Obtaining necessary approvals from local health and fire departments.
- Providing rental equipment, advertising materials (signboards, flyers, posters).
- On-site operational coordination and building a stage with a sound system for musical performances.
- Submitting a follow-up and evaluation report.
Contract Details
- Contract Type: Firm Fixed Price
- Period of Performance: July 16-21, 2026 (includes preparation, festival, and breakdown)
- Place of Performance: Hibiya Park, Tokyo, Japan
- Product/Service Code: R708 - Public Relations Services (Event Planning and Management)
- Set-Aside: None specified; open to both U.S. and foreign firms.
Submission & Evaluation
- Quotations Due: Friday, May 29, 2026, by 12:00 noon Japan Standard Time (JST).
- Submission Method: Electronically via email to Masao Chuma at ChumaMX@state.gov. Emails must not exceed 15MB; send multiple emails if necessary. Quoters must contact Masao Chuma to confirm receipt.
- Evaluation: Award will be made to the lowest priced, technically acceptable, and responsible offeror. The U.S. Embassy Tokyo intends to award based on initial quotations, though discussions may be held.
- Eligibility: U.S. Contractors must be registered in the SAM.gov database prior to contract award. Overseas Contractors are recommended to register prior to award. This opportunity is subject to FAR 52.229-12 - Tax on Certain Foreign Procurements.
Key Dates & Contacts
- Questions Due: Wednesday, May 20, 2026, by 3:00 p.m. JST, via email to ChumaMX@state.gov.
- Primary Contact: Christopher G. Staff (StaffCG@state.gov, 81332245616)
- Submission/Questions Contact: Masao Chuma (ChumaMX@state.gov, 81332245752)