AAMDS Deveselu Romania

Amendment / Modification

• The proposal due date has been extended to February 17, 2026, at 12:00 PM CET.

• Section L - Instructions, Conditions, & Notices to Offerors or Quoters has been modified.

• Specifically, paragraph L-1 regarding the quote submission deadline and contact information has been updated.

• Paragraph L-1.1 regarding requests for information has been updated.

• Paragraph L-1.2 regarding required contracting documentation has been updated.

• The proposal due date is extended to February 17, 2026, at 12:00 PM CET.

• All other information in the solicitation remains the same.

Amendment / Modification

This amendment modifies Section L of the solicitation. Key changes include:

• Submission Deadline: The deadline for quotes and technical acceptability documentation is extended to 12:00 PM CET on February 16, 2026.

• Information Requests: Requests for references and information must be submitted via email by 12:00 PM CET on February 11, 2026.

• Required Documentation: Offerors must complete and return Standard Form 18, completed Representations and Certifications (Section K), and Attachment J-3 QA Solicitation.

• Award Basis: Award will be made to the Lowest Price Technically Acceptable (LPTA) Offeror. Technical capability will be rated as "acceptable" or "unacceptable." Quotes rated "unacceptable" will be ineligible for award.

• One Proposal Situation: If only one technically acceptable proposal is received, the Government may require additional cost or pricing data.

• MARAV Agreement: If the successful Offeror holds an active Navy Master Agreement for Repair and Alteration of Vessels (MARAV), the award will be a firm fixed price job order under that agreement. Non-MARAV holders should substitute "job order" with "contract" or "purchase order" in specific DFARS clauses.

• Section L - Instructions, Conditions, & Notices to Offerors or Quoters

• Proposal submission deadline extended.

• Clarified requirements for documentation submission and award basis.

Solicitation / RFP / RFQ

This Request for Quote (RFQ) is for services in support of the U.S. Aegis Ashore Missile Defense System (AAMDS) in Deveselu, Romania. The procurement is being conducted on behalf of NAVSUP Fleet Logistics Center Sigonella (FLCSI), Site Naples. The specific work items are detailed in "Attachment J-2, Work Specifications Package."

• The primary requirement is the replacement of existing lagging (CLIN 0001).

• All work must be completed in accordance with the "Attachment J-2, Work Specifications Package."

• Packaging and marking must adhere to the requirements specified in "Attachment J-2, Work Specification Package."

• The contract will be a Firm-Fixed-Price (FFP) type.

• The Period of Performance is from March 2, 2026, to March 31, 2026.

• Quotes must be received no later than 12:00 PM CET on February 16, 2026.

• Quotes and technical acceptability documentation must be in English and submitted electronically via email to the points of contact listed.

• Award will be made to the Lowest Price Technically Acceptable (LPTA) Offeror.

• Technical capability will be evaluated on an "acceptable" or "unacceptable" basis. Only technically acceptable quotes will be evaluated for price.

• Offerors must complete and return Standard Form 18 (Request for Quotation) and completed Representations and Certifications (Section K).

• The RFQ is not a small business set-aside.

• Offerors must email a signed Non-Disclosure Agreement (NDA) to the designated Points of Contact (POCs) to obtain supporting reference documents.

• All requests for supporting references and questions must be submitted to the POCs no later than 12:00 PM CET on February 11, 2026.

• The government intends to award a contract to the Lowest Price Technically Acceptable (LPTA) Offeror.

• If the successful Offeror has an active Navy Master Agreement for Repair and Alteration of Vessels (MARAV), the award will be a job order under that agreement. Non-MARAV holders will substitute "contract" or "purchase order" for "job order" in specific DFARS clauses.

Form / Attachment / Pricing Sheet

This document is a "QA Solicitation Checklist" for Navy Standard Items (NSI) related to the opportunity SSP#: NAPL-006-26, with a Period of Performance from 3/2/2026 to 3/31/2026. It outlines the Quality Management System (QMS) supporting documents required for review by FDRMC Code 130 QA to determine a contractor's ability to comply with Work Package specification requirements.

Quality Management System (QMS) Supporting Documents:

• Quality Manual: Requires a copy of the Quality Manual describing the contractor's QMS (Para 3.1 & 3.2). If ISO 9001 certified, a certificate must also be provided.
• Quality Assurance / Control Procedures: Requires submission of processes and/or procedures anticipated for use during contract performance.
• Process Control Procedures (PCP): May be required for specific work items (NSI 009-09).

Calibration / Inspectors / Confined Space / Coatings:

• Measuring and Test Equipment Calibration: Records of calibration for equipment used during contract execution (Para 3.2.1.1).
• Qualified Inspector List: A list of qualified inspectors, including types of inspections and tests they are qualified for, and any subcontracted inspectors (Para 3.15).
• Marine Chemist / Gas Free Engineer Certifications: Copies of certifications (NSI 009-07).
• Coatings Application Product Summary (CAPS): For critical coated areas, a CAPS sheet is required (NSI 009-32).
• Coatings Inspector(s) Certification: Copies of certifications (e.g., NBPI, NACE CIP Level 1+, SSPC PCI Level 2) with a minimum of 2 years of relevant experience (Para 3.9.1).
• QP-1 CERTIFICATION: For organizations performing blasting or coating application, certification in accordance with QP 1 is required (Para 3.9.2).

Welding / Non Destructive Testing / Inspection Documentation:

• Welding / Brazing Certifications, Qualifications and Procedures: Related to welding procedure and performance qualifications (S9074-AQ-GIB-010/248).
• Brazing Certifications, Qualifications and Procedures: Related to qualification requirements (NAVSEA 0900-LP-001-7000).
• NDT/NDI Test Personnel Certifications: For non-destructive testing personnel (T9074-GIB-010/271).
• NDT Written Practice: May be provided to the Government inspector upon request (T9074-GIB-010/271).

Test and Inspection Plan (TIP):

• A draft TIP of scheduled work items is required in the solicitation to demonstrate understanding. After contract award, the TIP must include all required inspections and government notification points.

This checklist is crucial for bidders to understand the specific quality assurance documentation, certifications, and plans that must be submitted as part of their proposal or upon contract award. It details the requirements for quality management, personnel qualifications, and inspection procedures, directly impacting a bidder's ability to meet contract specifications.

Form / Attachment / Pricing Sheet

This document is a contractor's price breakdown sheet for CLIN 0001, specifically for the "Remove and replace existing lagging" work item.

• Work Item: 508-11-001
• Description: Remove and replace existing lagging.
• Fields: MAN HOURS, TOTAL LABOR COST, MATERIAL COST, TOTAL PRICE.
• Pricing: All cost fields are currently listed as 0.0, with a total price of 0.0 for this work item.

This sheet provides a template for breaking down pricing for specific CLINs. Bidders are expected to use this format to detail their proposed costs for the work described. The current zero values indicate that pricing for this specific item has not yet been entered or is not applicable in this version of the document.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the specifications for work to be accomplished on the USAAMDS ROMANIA (HN 1) ship, specifically related to "Lagging Replace, accomplish" under item number 508-11-001.

• Title: Lagging Replace, accomplish.

• Location: Machinery Spaces (1-40-2-E).

• Specific Equipment: SPY HD-1140A SKID and Command and Decision Cooling Skid.

• Tasks:

  • Verify work site safety, isolation, de-energization, draining, and depressurization.
  • Replace existing lagging with removable lagging on approximately 120 linear feet of 4-inch chill water pipe and associated equipment.
  • Template exact size, configuration, and location from existing shipboard conditions.
  • Accomplish requirements for insulation, lagging, and reusable covers to match surrounding areas, with exceptions for non-ferrous and corrosion-resistant steel (CRES) piping, plating, and vent ducting.
  • Accomplish requirements for new and disturbed surfaces.
  • Conduct a joint "Compartment Closeout Inspection" with the Supervisor and Commanding Officer's representative.

• Work Completion Certification must be completed in accordance with 009-004 of 2.1.

• Compartments must be left in "as good or better" condition than prior to work.

• The document references "FY-26 Standard Items" and includes changes through 1/30/2026, indicating the work is for Fiscal Year 2026.

• Location is specified as Machinery Spaces (1-40-2-E) on the USAAMDS ROMANIA (HN 1) ship.

• References include "Standard Items, (FY 26) CH-1" and "MIL-STD-769 (CH-1), Insulation Requirements for U.S. Naval Vessels."

• The "SUPERVISOR" (Designated Representative of the United States Government) is the sole point of contact for direction and questions.

• Government Furnished Material (GFM) is not provided for LLTM, PUSH MATERIAL, or KITTED MATERIAL.

• The document contains EXPORT CONTROLLED DATA governed by ITAR.

Form / Attachment / Pricing Sheet

This document is a Use and Non-Disclosure Agreement (NDA) required for potential bidders to receive restricted technical data related to solicitation #N6817126QN013 for the AEGIS ASHORE MISSILE DEFENSE ROMANIA FY26 NAPL-006-26 HN-1 opportunity.

• The Recipient agrees to use the provided technical data solely for the limited purpose of proposal support for the specified solicitation.
• Restrictions on releasing, performing, displaying, or disclosing the data to any unauthorized persons or entities.
• Requirements for subcontractors and suppliers to also submit an NDA.
• Agreement to use data marked with limited rights legends as specified.
• Obligation to adopt security measures to protect the data.
• Acceptance of data "as is" without warranty.
• Representation that the Recipient is not debarred or suspended from U.S. government contracts.
• Agreement to indemnify the Government against claims arising from misuse of the data.
• Compliance with U.S. laws and regulations, including export control laws, for non-U.S. companies.
• Successful offerors may need to sign another NDA; unsuccessful offerors must destroy data and provide a destruction statement.

This NDA is a prerequisite for receiving sensitive technical information necessary to prepare a compliant proposal for the AEGIS ASHORE MISSILE DEFENSE ROMANIA FY26 NAPL-006-26 HN-1 opportunity. Bidders must review and agree to these terms to access the full scope of data required for their response. Failure to comply with this agreement may impact a bidder's ability to participate in the solicitation.