AASF - Technician Surveillance Exams

Questions & Answers / Clarifications

This document provides the government's responses to vendor questions (Requests for Information - RFIs) regarding Solicitation No. W912L3-26-Q-4001 for Project Title Technician Surveillance Exams.

• Government Furnished Property: The government will provide workspace, examination rooms, tables/chairs, and electricity.
• Operating Hours: Required daily operating hours are 0700 to 1630 MST.
• Exam Quantities: Heavy metal panels are required only for selected personnel, not all 70 employees. The quantity '1' refers to one employee per panel.
• Performance Period: All required examinations are expected to be completed in a single mobilization period. For this year, it will be August; follow-on years will be April/May.
• Scheduling: The government will coordinate and schedule all employee appointments.
• Respirator Fit Testing: Quantitative fit testing is required. The government needs to be informed of the make/model/type of respirators currently in use.
• Performance Location: Services will be conducted at the Army Aviation Support Facility (AASF) located on F.E. Warren Air Force Base.
• Workspace: The AASF facility will provide space for contractor operations, including a waiting/check-in area, dedicated respirator fit testing area, private examination rooms, examination tables, administrative workspace, and secure records storage. Electrical/internet access will also be provided.
• Incumbent Contract: The previous contract number for this requirement was W912L3-21-P-0005.

These clarifications address specific requirements, operational details, and logistical aspects of the solicitation, providing vendors with essential information for proposal preparation. Key details regarding government-provided resources, scheduling, and performance locations have been clarified.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide job-related medical surveillance examinations and occupational health services to approximately 70 Wyoming Army National Guard full-time support and temporary personnel who are potentially exposed to health hazards or require specific physical fitness standards.

• Medical Surveillance Examinations/Occupational Health Services:

  • Physical Examination/Assessment/Consultation by a Board Certified Occupational Health Physician (Preferred) or Physician's Assistant.
  • Examination to include work/health history, occupational exposure, and relevant medical systems.
  • Submission of a written summary of employee's health status, recommendations for limitations/restrictions, and follow-up to the employer.
  • Approval required from the Wyoming Army National Guard COR for exams/testing outside the contract scope.

• Medical Record Keeping:

  • Ensuring individual medical records are available for review.
  • Employees to complete supplemental forms (e.g., consent, Privacy Act Statement).
  • Minimum identification of records by employee name, social security number, and gender.

• Exams: Includes estimated numbers for Physical Exam, Vision Exam, Chem 20 Lab Tests, Blood Lead/ZPP/Cadmium/CHRO (Heavy Metals), Pulmonary Function Test, Chest X-ray, and FIT Testing.

  • Specific requirements for Physical Exam (vitals, job function analysis, dermatological exams).
  • Specific requirements for Vision Exam (acuity, phorias, depth perception, color perception, peripheral vision).
  • Detailed requirements for Pulmonary Function Tests (PFTs), including procedures, acceptable results, and documentation.
  • Detailed requirements for CHEM 20 Lab Tests (e.g., CBC, Liver Function Test, Urinalysis, Blood Glucose).
  • Detailed requirements for Blood Lead, ZPP, Cadmium, CHRO (Heavy Metals) tests.

• Contractor Manpower Reporting Application (CMRA):

  • Reporting all contractor labor hours via a secure data collection site.
  • Reporting inputs for labor executed during each Government fiscal year (FY) by October 31st of each calendar year.

• Technical Exhibit 1 (PRS):

  • Performance Objective: Provide a Board Certified Occupational Health Physician (Preferred) or Physician's Assistant.
  • Performance Standard: Adherence to military technician schedule (0700 MST start time), with completion based on the last patient seen.
  • Acceptable Quality Levels (AQL): Deviation from COHP or PA requires clearance; acceptable 5-minute late start times.
  • Surveillance Method: Provide licensure; COR surveillance.

• Deliverables Schedule:

  • Written summary of employee health status, recommendations, follow-up: within 15 working days of exam completion.
  • Respiratory clearance documentation: at time of visit.
  • Copies of test results and recommendations: within 20 calendar days after exam completion.

• The document outlines estimated numbers of exams for April/May 2026 (Initial) and four subsequent Option Years.

• Services are for the Wyoming Army National Guard.

• Use of certified clinical laboratories and personnel.

• Employee counseling on laboratory results.

• Fasting required for certain lab tests.

• Specific standards for PFTs (NIOSH, ATS-ERS, OSHA, ANSI).

• Use of employee's own respirator for fit testing.

• Contractor must obtain COR approval for out-of-scope exams.

• Reporting of all contractor labor hours via CMRA.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide medical surveillance physicals for approximately 70 Wyoming Army National Guard Federal Technicians.

• Provide all necessary personnel, equipment, tools, materials, supervision, and quality control.

• Perform medical surveillance exams as defined in the PWS.

• Specific services per individual will be identified by the Wyoming Army National Guard Safety and Occupational Health Office.

• Exams are required annually in accordance with DoD Instruction 6055.5, DoD Instruction 6055.5-M, and OSHA 29 CFR 1910.

• Services include multiple tests described throughout the document.

• Period of Performance: June 1, 2026, to May 31, 2031.

• Place of Performance: Requires guided access to F.E. Warren Air Force Base in Cheyenne, WY.

• Contractor must develop and maintain an effective Quality Control Plan (QCP) and submit it within 10 days of award.

• Contractor and subcontractors must comply with adjudication standards using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB).

• Contractor shall furnish all required items except for Government-Furnished items specified in Paragraph 3.0.

• Government will evaluate contractor performance based on FAR 52.246-4.

Solicitation / RFP / RFQ

This solicitation is for "Technician Surveillance Exams" to be performed at the AASF in Cheyenne, Wyoming. The North American Industry Classification Standard (NAICS) code is 621999, with a size standard of "Small Business".

• The contractor will be responsible for all costs associated with performing Technician Surveillance Exams.

• This includes labor, materials, equipment, utilities, portable sanitation facilities, insurance, permits, transportation, and tools.

• The service involves performing Medical Surveillance Exams for approximately 70 Wyoming Army National Guard Federal Technicians.

• The attached Performance Work Statement (PWS) provides further details.

• Pricing Arrangement: Firm Fixed Price.

• The contract includes a base period and several option periods.

• Base Period: 01 Jun 2026 to 31 May 2027 (1 Job)

• Option Period 1: 01 Jun 2027 to 31 May 2028 (1 Job)

• Option Period 2: 01 Jun 2028 to 31 May 2029 (1 Job)

• Option Period 3: 01 Jun 2029 to 31 May 2030 (1 Job)

• Option Period 4: 01 Jun 2030 to 31 May 2031 (1 Job)

• Option Period 5: 01 Jun 2031 to 01 Dec 2031 (1 Job)

• Solicitation Number: W912L326QA001

• Offer Due Date/Local Time: 19 MAY 2026, 10:00 AM.

• The solicitation is unrestricted.

• FAR clauses incorporated by reference include terms and conditions for commercial products and services, equal opportunity, and combating trafficking in persons, among others.

• DFARS clauses incorporated by reference include requirements relating to compensation of former DoD officials, whistleblower rights, and safeguarding covered defense information.

• This acquisition is UNRESTRICTED.

• The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference.

• Payment will be made via Wide Area WorkFlow (WAWF).

• The list of contract documents includes "A.02 PWS (26-Q-4001)" and "A.02 PWS (Expanded) (26-Q-4001)" as attachments.