Abbott EnSite and Claris Maintenance and Repair Base plus two (2) option years
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 20, is conducting market research (Sources Sought) to identify qualified sources for on-site, full-service maintenance and repair of VA-owned Abbott WorkMate Claris and EnSite X EP Systems at the Seattle VA Medical Center. This notice aims to assess the availability and capability of various small business concerns. Responses are due March 10, 2026.
Scope of Work
The requirement includes all parts and services for preventative maintenance and on-site repairs to ensure the equipment is fully operational according to manufacturer specifications. Key services encompass:
- Parts replacement coverage and software upgrades/revisions.
- Annual preventive maintenance (including after-hours support).
- On-site service with a priority response level 1 (within one business day).
- Shipping level 1 (First Overnight for down systems).
- 24/7/365 telephone technical support and remote system diagnostics.
- Provision of loaner systems/components, technical user training credits, and advanced training packages.
- Latest hardware upgrades/revisions, software expansion modules, and technology performance packages. Specific equipment includes WM Claris System Display Plus, EP-4 Cardiac Stimulator, EnSite X System v1.1.1, Cool Point Pump US 4th Ed, TactiSys v1.7.1 Global Pack, and Ampere System Kit (US).
Contract & Timeline
- Opportunity Type: Sources Sought (Market Research)
- NAICS Code: 811210 – Electronic and Precision Equipment Repair and Maintenance
- Small Business Size Standard: $34.0 Million
- Response Due: March 10, 2026, 14:00 Pacific Time
- Published: February 27, 2026
- Anticipated Contract Structure: Base period plus two (2) option years (for a potential future solicitation).
Eligibility & Submission
This is not an RFP or RFQ; no pricing is requested. Interested sources must provide information on their capabilities, management experience, equipment, and personnel. Respondents should indicate eligibility for Small Business, HUBZone, 8(a), Small Disadvantaged Business, Women-Owned Small Business, Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), and Large Business programs. They must also confirm if they are an Original Equipment Manufacturer (OEM) or an authorized distributor. Responses must be submitted via email to Krystal.Weeks@va.gov. Do not include proprietary, classified, confidential, or sensitive information.
Additional Notes
This notice is for market research purposes only to identify potential sources. Not responding does not preclude future participation. A formal solicitation, if released, will be posted on SAM.gov.