Abilene, TX lease award
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
This document is a Justification for Other Than Full and Open Competition for a lease extension in Abilene, TX, for the USDA Agriculture Marketing Service (AMS) Cotton and Tobacco (C&T) office. The extension is for up to 60 months, commencing June 1, 2026, to avoid disruption due to delays in acquiring replacement space. This is not a solicitation for proposals.
Purpose of Justification
The USDA Animal and Plant Health Inspection Service (APHIS), on behalf of AMS C&T, is justifying a sole-source extension of the current lease (No. 57-6395-11-002) for office, special purpose, and outdoor storage space in Abilene, TX. This action is necessary to prevent service disruption and significant relocation costs while new space acquisition is delayed.
Scope of Lease Extension
The lease extension covers 13,209 ABOA/RSF of office/special purpose space and 12,000 square feet of outdoor storage. The leased facilities include office, lab, and warehouse areas. The lab space requires specific environmental controls, including HVAC (70°F +/- 1°, 65% RH), dust collection systems, and specialized lighting.
Contract Details & Authority
The estimated cost for the extended lease is $18.50 per rentable square foot per year, totaling an estimated annual cost of $244,366.50. The total estimated contract value for the 60-month extension is $1,221,832.50. The statutory authority cited for this sole-source action is 41 U.S.C. 3304(a)(1), implemented through GSAR 570.405, which permits awards when only one responsible source can satisfy agency requirements.
Eligibility & Set-Aside
This is a justification for a sole-source lease extension and not a solicitation for proposals. Therefore, set-aside designations are not applicable.
Additional Notes
Market research indicates that the proposed rental rate of $18.50/psf is within the current market range for similar properties in Abilene, TX ($13.00 - $27.00/psf). Future procurements for this requirement will consider the time and cost implications of moving versus remaining at the current location.