Access Control System

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing Access Control Systems (ACS) to Tinker Air Force Base (TAFB). The goal is to maintain a standardized, multi-facility access control system on the Avigilon platform, ensuring seamless integration with existing hardware, software, and operational workflows for security operations, monitoring, and incident response.

• Provide supplies and services for ACS as requested by the Contracting Officer (CO) or Contracting Officer's Representative (COR) under a Blanket Purchase Agreement (BPA).

• Installation, replacement, and performance verification of ACS components including card readers, cameras, enclosures, keypads, switches, and associated software/hardware.

• Ensure all provided equipment and infrastructure are integrated with Government Furnished Property/Equipment (GFP/GFE).

• Remove existing CAT5 cabling and install new CAT6 or latest cabling standards.

• Ensure all COTS or proprietary software is Windows 11 compatible and syncs with AF OS migration compliancy.

• Install all software and hardware in compliance with AF Technical Orders, applicable patches/updates, and DISA Security Technical Implementation Guides (STIGs).

• Provide a program manager (PM) and alternates responsible for all work performed.

• Coordinate installation and provide on-site training for Government personnel.

• Provide licenses and O&M manuals for all contractor-provided hardware and software.

• Network equipment must be on the DISA Approved Product List (APL) or have a DISA STIG.

• All wall penetrations require pre-approval from 72 ABW Civil Engineering and the requesting OAR.

• Use only new parts and materials unless otherwise authorized by the COR; reuse existing hardware where feasible.

• Ensure all hardware and software systems are standardized with uniform configurations, versions, and updates.

• Provide ACS with Command Access Card (CAC) reader/access control capability, FIPS 201 approved.

• Ensure Trade Agreements Act (TAA) compliance for all products.

• Hotel servers and related equipment in a DoD approved data center.

• Provide a one (1) year warranty for all systems components and two years for parts/extended service.

• Respond to normal service calls within 2 hours.

• Review identified vulnerabilities and develop a documented plan to address them.

• Ensure all work adheres to regulatory compliance, including but not limited to the National Defense Authorization Act, Cybersecurity directives, and DoD 8140.01.

• Obtain an approved Authority to Operate (ATO) for the ACS system.

• Services completed within seven (7) business days from time of request.

• No more than one customer complaint and/or inspection failure per month for Parts and Materials, Warranty/Support/System Compliance, Service Report, Hours of Operation, Listing of Contractor Employees, Safety and Health on Government Installations, and Safety and Health Plan.

• No more than one (1) error per report for Contractor Personnel.

• Work to be performed during standard hours: Monday through Friday, 0730 - 1630, excluding Federal Holidays and base closures.

• Location: Tinker Air Force Base (TAFB).

• Contractor personnel must be U.S. citizens and qualified to install access control systems with ACS installation experience.

• Contractor personnel must have current and valid driver's licenses.

• Contractor personnel must not be employees of the US Government or DAF unless specific approvals are obtained.

• Contractor personnel must wear and display issued identification badges.

• Comply with all applicable federal, state, and local laws, regulations, instructions, and requirements regarding environmental protection and occupational safety and health.

• Notify CO, COR, and OAR within one (1) business day of any injuries or damage to government property.

• Submit a Safety and Health Plan (SHP) and corresponding site safety checklist.

• Follow government personnel direction during emergency procedures.

• Immediately notify the contracting officer of any work-related mishaps involving fatality, permanent disability, inpatient hospitalization, or property damage over $1,000.

• Government will provide general on-base security forces, fire emergency and routine services, emergency medical services, utilities, postal distribution, telephone service, custodial services, and refuse collection.

• Attachment A: SAFETY REQUIREMENTS

• Attachment B: BUILDING LIST

Sources Sought Synopsis (SSS)

This market survey is being conducted to identify potential sources with the expertise, capabilities, and experience to meet the requirements for Access Control Systems (ACS) maintenance and repair for the United States Air Force (USAF). This SSS is for informational and planning purposes only and does not constitute a solicitation. Responses will not be considered offers and cannot form a binding contract. The government is not seeking proposals at this time and will not pay for any costs associated with responding.

• Attached Documents: Draft Performance Work Statement (PWS) detailing maintenance and repair requirements, and a Master Item List of equipment.
• Response Requirements: Interested parties should review the attached documents and submit documentation supporting their company's capability in meeting the requirements. Details on overcoming any lack of experience in specific areas (e.g., teaming, subcontracting) should be provided. Identify any work areas suitable for Small Business set-aside.
• Encouraged Participation: Both large and small businesses are encouraged to participate. Joint ventures or teaming arrangements are encouraged.
• Submission Deadline: Emailed responses must be received no later than close of business on March 23, 2026.
• Contact: Questions should be addressed to Contracting Officer Michael Shand at michael.shand@us.af.mil.

A survey is provided to gather business information, including company details, size standards (NAICS 561621, Size Standard: $25 Million), and socio-economic status (Small Business, Woman Owned Small Business, etc.). It also includes detailed questions regarding general capabilities, repair experience, technology expertise (including ATO package preparation and server maintenance), and commerciality.

• Any resulting procurement action will be announced separately.
• Information is subject to change and is not binding to the Government.
• Not responding to this SSS does not preclude participation in any future solicitation.

Form / Attachment / Pricing Sheet

This document provides a master equipment list, likely intended as a reference for pricing and components related to access control and camera systems. It outlines services, hardware, software, installation, training, and maintenance categories.

Access Control Sheet:

• Services: Site Survey, System Design, Installation, Training, Maintenance.
• Hardware: Access control panels, readers (keypad, proximity/smart card), electric door strikes, magnetic locks, REX sensors, door position sensors, alarm modules, power supplies, cabling.
• Software: Access control licenses, visitor management, reporting/analytics.
• Installation & Configuration: Labor, system programming.
• Training: Administrator, User.
• Maintenance & Support: Annual agreements, onsite/remote support.

Cameras Sheet:

• Services: Site Survey, System Design, Installation, Training, Maintenance.
• Hardware: Various interior/exterior dome and bullet cameras, PTZ cameras, fisheye cameras, cabling.
• Software: Camera software licenses.
• Installation & Configuration: Labor, system programming.
• Training: Administrator, User.
• Maintenance & Support: Annual agreements, onsite/remote support.

Notes (Applicable to both sheets):

• This is a reference price list and is subject to change.
• Actual prices may vary based on specific project requirements.
• Quantities will be determined at the time of order.
• Prices exclude applicable taxes and fees.

This document is crucial for bidders to understand the potential scope and cost components associated with access control and camera systems. It details the types of hardware, software, and services that may be required, allowing vendors to prepare more accurate pricing and proposals. Bidders should note that the provided prices are for reference only and actual costs will depend on specific project needs and order quantities.