Access Control System Preventative Maintenance Sole Source
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Navy, NAVSUP FLT LOG CTR NORFOLK, is issuing a Combined Synopsis/Solicitation for Access Control System Preventative Maintenance at the United States Naval Academy Museum in Annapolis, MD. This is a sole source acquisition intended for SigNet Technologies, Inc. d.b.a Convergint Federal. Quotes are due by April 7, 2026, at 11:00 AM EST.
Purpose and Scope
The requirement is for comprehensive services to maintain the Lenel OnGuard Access Control System at the USNA Museum. This includes on-site inspections, annual preventative maintenance, software updates, license renewals, and technical support for service calls. The goal is to ensure the continuous and reliable operation of the existing security infrastructure.
Sole Source Justification
This acquisition is being conducted as a sole source procurement to SigNet Technologies, Inc. d.b.a Convergint Federal under FAR 12.102(a). The justification highlights that SigNet Technologies originally supplied and installed the system in 2024 and is the only company certified and authorized by Naval District Washington (NDW) to access and work on it. Furthermore, the services require compatibility with the existing Lenel OnGuard appliances and software, necessitating coordination with current security systems and emergency response entities, and involve proprietary data limitations related to the Lenel system and its connection to the N6 region.
Contract Details
- Contract Type: Firm Fixed Price (FFP) purchase order.
- Period of Performance: A base year from May 1, 2026, to April 30, 2027, with four additional one-year option periods, extending the potential performance through April 30, 2031.
- Place of Performance: United States Naval Academy Museum, 118 Maryland Ave, Annapolis, MD 21402.
- Product Service Code: J063 (Maintenance, Repair And Rebuilding Of Equipment: Alarm, Signal, And Security Detection Systems).
Key Requirements
The selected vendor will be responsible for:
- Annual preventative maintenance for the Access Control System.
- Software updates for the Lenel OnGuard ACS system.
- On-site inspections of ACS equipment (panels, readers, door contacts, etc.).
- Annual SUSP License Renewal.
- Responding to service calls within 24 hours and providing on-site technical support within 48 hours.
- Maintaining records of inspections and inventory.
- Documenting all maintenance service requests.
- Ensuring all supplied items are brand new.
Submission and Evaluation
- Submission Deadline: April 7, 2026, 11:00 AM EST.
- Submission Method: Email responses to keisha.o.gordon-blair.civ@us.navy.mil.
- Quote Content: Must include Solicitation Number, Name/Address/Cage Code, Point of Contact, quote validity (30 days), terms and conditions, country of origin, and lead time.
- Evaluation Criteria: Award will be made to the responsible quoter whose quote is most advantageous to the Government, with price being the primary evaluation factor. Technical factors will be evaluated on an Acceptable/Unacceptable basis. The Government intends to award without communications.
- Eligibility: Quoters must be registered in the System for Award Management (SAM).
- Notes: No questions will be accepted regarding this solicitation.