Access Roads Construction at Monocle Lake Recreation Area, Hiawatha National Forest, Michigan (GAOA)

In accordance with Federal Acquisition Regulation (FAR) 10.002(a) and 5.204, this Sources Sought Synopsis / Pre-Solicitation Notice is posted to inform the public of an impending solicitation to be issued for the construction requirement described herein and to garner interest from qualified firms in submitting an offer in response to the solicitation.

The Government intends to post the Request for Proposal (RFP) Solicitation # 1240LU25R0029 on SAM.gov, on or about 15 calendar days from the publication of this announcement.  Evaluation procedures of proposals will be in accordance with the FAR 15.101-2 Lowest Price Technically Acceptable source selection process.  Responses will be due on or about 30 calendar days after the solicitation is posted, unless extended through an amendment.  The resultant award will be a Firm-Fixed-Price construction contract.  Specifications, Statement of Work, drawings, maps  and a Schedule of Items (SOI) will be posted on SAM.gov as attachments to the solicitation.

This will be a 100% Small Business Set-Aside procurement.  Since it is a source selection procurement, offerors will be required to submit both a Price and a Technical Proposal.  Unless changed in the solicitation, the 3 Technical Evaluation Factors that offerors will be required to address in their Technical Proposal are the following: (1) Past Performance; (2) Technical Experience; and (3) Technical and Project Management Approach to Performing the Work.  Price will be evaluated to ensure it is fair, reasonable and realistic for the work to be performed and that it reflects the offeror’s clear understanding of the requirements of this project.

Interested offerors must be active in SAM.gov at the date and time proposals are due, in order to be considered for award. Proposals submitted by offerors without an active registration and without updated corporate, qualifications and responsibility information in SAM.gov, may not be considered for award.

Pursuant to FAR 36.204, the estimated price magnitude of this project is the range between $500,000 and $1,000,000.

Scope of Work: The Monocle Lake Recreation Area access roads and parking areas consist of hot mix asphalt over a sand base.  The 2-inch asphalt is approaching the end of its service life.  Shoulders are present but consist of primarily sand.  The purpose of this contract is to replace the asphalt with new; add gravel base; add shoulder gravel; and, add new line stripping. 

The work consists of installing 4 inches of aggregate base on the existing surface, crushing and shaping the existing onsite materials, installing a 2-inch thick new asphalt surface, installing 2-foot wide gravel shoulders and applying permanent pavement markings.  Base line items include the access road, picnic area, boat launch roads and parking areas.

Construction Completion Date: The Contractor can start onsite work on or before April 6, 2026.  All work shall be complete by May 18, 2026.  The Contractor shall prepare and submit a proposed Progress Schedule after their receipt of the Notice to Proceed (NTP).  The jobsite areas will be closed off to the public during and throughout the contractor’s performance of this project.

Project Location: The project is located at the Monocle Lake Recreation Area (Day Use and Campground), on the South side of West Lakeshore Drive, about 2 miles Northwest of Bay Mills, Hiawatha National Forest, Michigan.  It is in Sections 13 and 14, T47N, R3W, Bay Mills Township, Chippewa County.

Pre-Proposal/Site Visit: To be determined. 

Drawings, pictures and maps are attached hereto.

Any questions pertaining to this Pre-Solicitation and Sources Sought Notice should be emailed to mary.harding@usda.gov.

Disclaimer: This notice does not commit the Government to contract for any supply or service. Respondents are advised that the United States Government will not pay for any information or administrative cost incurred in response to this notice. All costs associated with responding to this notice and/or solicitation will be solely at the respondent's expense. Please be advised that all submissions become Government property and will not be returned. Responses to this Source Sought / Pre-Solicitation Notice are not offers and will not be accepted by the US Government to form a binding contract.