Acquisition and Delivery of 14 Washing Machines and 14 Dryers in Quito and Guayaquil, Ecuador

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding RFQ Number: PR15929881.

• Product Sourcing: Units can be purchased locally or internationally, provided they meet or exceed the specifications in Appendix A. This is a Brand Name or Equal requirement per FAR 11.104.

• Business Size: The requirement is not set aside for small businesses and is open to all categories of firms. Full and open competition applies.

• The award will be made using the Lowest Price Technically Acceptable (LPTA) method in accordance with FAR 15.101-2.

• All responsible offerors are encouraged to submit quotations.

Solicitation / RFP / RFQ

This solicitation is for the acquisition and delivery of fourteen (14) Washers and fourteen (14) Dryers Machines to the U.S. Embassy in Quito, Ecuador, through the Bureau of International Narcotics and Law Enforcement Affairs (INL). The purchase order will be a Firm Fixed-Price type.

• Deliverables: 14 Washers and 14 Dryers Machines.

• Tasks: Vendor must deliver, unload, and assemble equipment at designated sites in Quito and Guayaquil. Joint inspection with INL representatives and submission of delivery documentation are required.

• Final Deliverable: Within 30 days after purchase order issuance.

• Bill of Materials: Detailed bill of materials required 5 days before transport, including Item Description, Manufacturer Name, Model Number, Quantity, and Unit Price.

• Delivery: All items must be delivered simultaneously. Delivery is INCOTERM DDP (Door to Door – Delivery Duty Paid) to Quito and Guayaquil, Ecuador. Exact addresses will be provided later.

• Authorization: Delivery requires written authorization from INL Ecuador.

• Equipment Condition: All items must be new, unopened, and meet or exceed specifications. Refurbished, used, or recycled items are not acceptable.

• Warranty: A warranty equivalent to or more favorable than the manufacturer's warranty is required, valid and enforceable in Ecuador.

• Technical Specifications: Detailed technical specifications for washers and dryers are provided in Appendix A, including capacity, type, features, and programs. Offers for "equal" products will be considered if sufficient technical information is submitted.

• Electrical Standards: Equipment must be compatible with Ecuadorian electrical standards (120V, 60 Hz, Type A/B plug).

• Installation: Includes delivery and installation of items.

• Contract Type: Firm Fixed-Price Purchase Order.

• Period of Performance: Delivery within 30 days of Purchase Order issuance. Project completion upon inspection and verification.

• Payment: 100% payment within 30 days after goods receipt and invoice submission. No advance payment.

• Pricing: Prices to be in USD. Value Added Tax (VAT) is not included in CLIN rates and will be priced as a separate Line Item for Ecuadorian offerors only. Foreign offerors shall not include VAT.

• Questions Deadline: April 22, 2026.

• Offers Deadline: May 06, 2026, at 16:00 (local Ecuador time).

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• Technical Acceptability: Quotations must include compliance with specifications, and clear identification of brand, model, description, quantity, and price.

• Administrative Requirements: Include DDP delivery terms, delivery timeframe (max 30 days), and Net 30 payment terms.

• Submission Method: Email to ruedavj@state.gov with a specific subject line.

• SAM Requirement: Bidders must be registered in the System for Award Management (SAM) at the time of quotation submission.

• Manuals must be furnished in English and Spanish.

• Packing list requirements are detailed in Section 11.