Acquisition of One 6-Pax Executive Van
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Tokyo is seeking quotations for the Acquisition of One 6-Pax Executive Van for its Law Enforcement Attaché Office (LEGATT) in Tokyo, Japan. This is a Solicitation (RFQ) for a firm-fixed-price purchase order. The award will be made to the responsible company submitting the lowest priced, acceptable quotation. Quotations are due by 12:00 noon, Monday, April 27, 2026 (Japan Standard Time).
Scope of Work
The requirement is for one 6-passenger executive van (Multi-Purpose Vehicle - MPV) with specific technical specifications. Key features include:
- Dimensions: Body length 5,125 mm, width 1,890 mm, height 1,940 mm - 1,955 mm.
- Engine: 2.400 ltr, turbocharged hybrid, DIRECT4 all-wheel-drive (AWD), Adaptive Variable Suspension.
- Interior/Exterior: White exterior (silver acceptable), leather interior (cream color), right-hand drive, electric windows/locks/mirrors, electric sliding passenger door (left side), foldable rearmost seats.
- Technology: Climate control panel for rear seats, intelligent around-view monitor, drive recorder (front/rear cameras), intelligent room mirror, 19-inch multi-spoke aluminum wheels, Japanese Navi-GPS system, built-in Japanese ETC-toll-reader, smartphone integration, LED headlamp.
- Other: 6-speed automatic transmission, fuel consumption 13.5 km/L or better, floor carpet, jack and spare tire/repair kit, two fully functional keys, warranties on mechanical parts and engine, recycle ticket included. The vehicle must be delivered to the U.S. Embassy Tokyo, 1-10-5 Akasaka, Minato-ku, Tokyo, 107-8420 Japan.
Contract Details
- Type: Firm-Fixed-Price Purchase Order.
- Payment: U.S. firms will be paid in U.S. dollars; foreign firms will submit prices and receive payment in Japanese Yen.
- Tax Exemption: The U.S. Embassy Tokyo is exempt from Japanese consumption taxes. Contractors must submit specific tax exemption certificates (Certificate of Consumption Tax Exemption for Foreign Establishments, Joto Shomeisho, and Kansei Kensa Shuryo Sho) prior to delivery.
- Set-Aside: None specified.
Submission & Evaluation
- Questions Due: 12:00 noon, Wednesday, April 22, 2026 (JST) via email to OgawaraAX@state.gov. Responses will be posted on SAM.gov.
- Quotations Due: 12:00 noon, Monday, April 27, 2026 (JST). Late submissions will not be accepted.
- Submission Method: Electronically via email to OgawaraAX@state.gov. Email size must not exceed 15MB; use separate emails if necessary.
- Confirmation: After submission, quoters must contact Ayaka Ogawara by phone (Mobile: 090-1110-9327 or Office: 03-3224-5208) or email to confirm receipt.
- Language: Quotations must be in English and complete.
- Award Basis: Lowest priced, acceptable, responsible contractor. The U.S. Government intends to award based on initial quotations, though discussions may be held if necessary.
- Evaluation Factors: Compliance Review, Price Evaluation, and Responsibility Determination.
Additional Notes
The RFQ incorporates FAR clause 52.212-4 and provision 52.212-1 by reference. The U.S. Embassy Tokyo will obtain the diplomat license plate after contract award. Payment will not be processed before delivery.