Additional Repairs to Chiller #1 - National Agricultural Library
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of Agriculture (USDA), specifically the AGRICULTURAL RESEARCH SERVICE, has issued an Award Notice for Additional Repairs to Chiller #1 at the National Agricultural Library in Beltsville, MD. This contract was awarded on a sole-source basis to ASW Mechanical due to the urgent nature of the repair and the contractor's existing presence and knowledge of the system.
Scope of Work
The work involves critical repairs to Chiller #1 (York-Model # YKCFCGP5-CMF; Serial # SFPM-844200). The urgency arose from a cracked oil hose, leading to a significant leak of refrigerant and oil, which rendered the chiller inoperable and impacted the facility's cooling capacity.
Contract & Justification
- Contract Type: Award Notice (Sole-Source)
- Awarded To: ASW Mechanical
- Published Date: June 17, 2026
- Place of Performance: Beltsville, MD 20705, United States
The decision to restrict competition was made under the Simplified Acquisition Threshold. The justification highlights:
- Urgent Need: Immediate repair was necessary to prevent building-wide cooling failure, especially during the cooling season.
- Sole Source Rationale: ASW Mechanical, the incumbent contractor, possessed intimate knowledge of the chiller's complex failure mode and was already on-site. Engaging a new contractor would have incurred redundant diagnostic fees, caused significant downtime, and potentially jeopardized the chiller's warranty and operational integrity.
- Market Research: Confirmed the availability of necessary parts (R134a refrigerant, York K chiller oil, Legacy control board, refrigerant hose), which ASW Mechanical sourced at comparable prices.
- Risk Mitigation: A competitive bid process would have delayed repairs by months, posing a critical operational risk.
Contact Information
For inquiries regarding this award, contact Angela B. Wingert at angela.wingert@usda.gov or 301-504-1181.