Administrative Assistant IV Services

Sources Sought Notice / Request for Information

This notice is for market research to determine industry capability and interest in providing Administrative Assistant IV Services to Puget Sound Naval Shipyard & Intermediate Maintenance Facility (PSNS & IMF) code 280. A notional Performance Work Statement (PWS) is attached for reference. The Government is not obligated to pursue a future solicitation based on these responses.

• Notional Period of Performance: August 4, 2026 – August 3, 2027.

• Intent: The Government intends for a single award. The requirement may be set-aside for small business or procured through full and open competition.

• NAICS Code: 541330, Engineering Services.

• Small Business Size Standard: $25.5M in annual receipts.

• All small business categories will be considered.

• Interested and capable firms should complete the provided Questionnaire.

• Submit responses via email to Isaiah Fontenot (Isaiah.m.fontenot.civ@us.navy.mil) and Amanpreet Johal (amanpreet.s.johal2.civ@us.navy.mil).

• Email Subject: "280-0004 Administrative Assistant IV Services SS/RFI Response"

• Response Format: Microsoft Word or PDF.

• Closing Date: Not explicitly stated in the provided text, but responses are due by the closing date of the notice.

• This is for information and planning purposes only; it is NOT a Request for Proposal (RFP).

• The Government will not pay for any costs incurred in responding.

• Responses will be treated as Business Sensitive or Confidential.

• Not responding does not preclude future participation if an RFP is issued.

• Potential offerors are responsible for monitoring SAM.gov for future information.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal services for Marine Engineering Project Office Administrative Assistant IV duties at Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF) Code 280.4, specifically for Planning Yard ships and vessels.

• Provide personnel, equipment, supplies, and non-personal services necessary to perform Project Office Administrative Assistant IV duties.

• Requires expertise in Microsoft Access, Excel, Word, Project, and Adobe Pro.

• Requires a minimum of two (2) full-time contractor employees to provide 250 man-days of services.

• Work is to be performed on-site at building 290 at PSNS/IMF Controlled Industrial Area (CIA).

• Work hours are Monday through Friday, 0720 to 1600, excluding Government holidays.

• Tasks include processing ship drawings, Liaison Action Records (LARs), Ship Change Documents (SCDs), and Ship Installation Drawings (SIDs).

• Compile and verify data for various reports, including PSNS PY Status Report, Third Party SID Report, Customer Document Schedule, Incoming/Outgoing LAR Reports, and DIS Active/Unlocked/DTD Reports.

• Maintain a Planning Yard Integration Control Log (PYICL) book and database.

• Process historical documents for storage in the Planning Yard's electronic database.

• Performance is evaluated based on a Quality Assurance Surveillance Plan (QASP).

• Key performance objectives include accuracy and completeness of reports, minimal government technical direction, meeting internal task deadlines, maintaining good communication, and providing adequate notice for issues.

• Specific technical performance objectives include processing a defined quantity of drawings, LARs, SCDs, and SIDs, and compiling/verifying data for reports.

• Acceptable Quality Levels (AQLs) are defined for each performance objective, with surveillance methods including periodic surveillance and customer complaints.

• Period of performance: Desired start date of Award Date 2026 through Required Completion Date (specific dates not provided in this excerpt).

• Place of performance: Building 290 at PSNS/IMF Controlled Industrial Area (CIA).

• Personnel must have a high school education, 5-7 years of Administrative Assistant experience, one year of experience with Navy Modernization, and 5-7 years of experience with Microsoft Office products.

• Minimum of two (2) full-time personnel required.

• Personnel must have up-to-date Cyber Awareness Training (CAC) and complete Cyber Security 101 training upon reporting.

• Requires a minimum of a final CONFIDENTIAL security clearance and proper documentation in DISS.

• Personnel must possess a Common Access Card (CAC) with NMCI and COMNDNET computer system access.

• On-site work requires posting contractor names, including company name in correspondence and phone greetings.

• A YELLOW CIA access badge is required.

• A Supervisor must be provided who can be on-site within 2 hours and will manage day-to-day operations.

• Compliance with Naval Base Kitsap (NBK) and PSNS & IMF security procedures for access, including badging and background screening (DBIDS).

• No work may be performed off-site.

• Portable Electronic Devices (PEDs) are strictly prohibited in certain areas.