Administrative Pastoral Life Coordinator (Kaiserslautern, Germany)

Solicitation / RFP / RFQ

This solicitation (W564KV26QA0130005) is for Catholic Administrative Pastoral Life Coordinator services for the Baumholder and Kaiserslautern Military Communities in Germany. The government intends to award a Firm Fixed-Price (FFP) contract based on the lowest price that meets technical requirements.

• Provide Catholic Administrative Pastoral Life Coordinator services.

• Support Mass services, including preparation activities.

• Maintain a monthly Catholic Community calendar.

• Collect and maintain Catholic Community registration information.

• Ensure personnel have adequate workforce for uninterrupted performance and complete background checks for on-site service provision.

• Services may be required during holidays, evenings, and weekends.

• Maintain professional appearance and attire appropriate for religious and military environments.

• Contract Type: Firm Fixed-Price (FFP)

• Period of Performance: Base period from 01 May 2026 to 30 Apr 2027, with four (4) option years extending to 30 Apr 2031.

• The contract includes options to extend services (FAR 52.217-8) and extend the term of the contract (FAR 52.217-9).

• Offer Due Date: 10 April 2026, 04:00 PM Local Time (Central European Time).

• Submission Method: Via email to Robbie Newland (robbie.r.newland.civ@army.mil) and Ricardo Colon Acevedo (ricardo.colonacevedo.civ@army.mil).

• Questions Due: No later than 5 days prior to the solicitation close date, submitted via email.

• Evaluation Factors: Technical, Supplier Performance Risk, and Price.

• Award Basis: Lowest evaluated price of quotes/offers meeting acceptability standards for non-priced factors.

• Technical submissions will be rated Acceptable or Unacceptable.

• Quotes must receive an "acceptable" rating in every non-priced factor for consideration.

• Quotes must be submitted in English.

• Offerors must have an active SAM record by the quote due date.

• Quotes must remain valid for 60 days after the solicitation closing date.

• This acquisition is unrestricted.

• NAICS Code: 813110

• The Performance Work Statement (PWS) Revision/Version 7 dated 3 March 2026 is attached separately.

• The solicitation incorporates FAR clauses by reference, including those related to commercial items, contract clauses, and solicitation provisions.

• Payment will be made via Wide Area WorkFlow (WAWF).

• The government will not evaluate Past Performance, but it will be part of the responsibility determination.

Amendment / Modification

This amendment publishes Questions & Answers (Q&A's) resulting from Amendment 0004. The solicitation's closing date is NOT extended.

• Miscellaneous text in the "Solicitation/Contract Form Continuation" section has been modified.

• Questions & Answers related to Solicitation W654KV26QA013 for CATHOLIC ADMINISTRATIVE PASTORAL LIFE COORDINATOR have been added.

• Command Group: Religious services in Kaiserslautern and Baumholder fall under the USAG Rheinland-Pfalz Religious Support Office (RSO), which reports to the 21st TSC.

• Contractor Employment: The PWS does not prohibit contractors from working for the command group. The "non-personal services" clause means the contractor is not a government staff member, but provides specific services.

• Employee Identification: The decision to identify the specific employee performing the service (in the bid or after award) is a contractor business decision, provided key personnel requirements are met.

• Technical Requirements: Proposals must demonstrate that Key Personnel meet PWS requirements. The company can use executive resumes, direct employee resumes, or a combination, but must prove qualifications.

• Background Checks: Only personnel providing on-site services require a background check and chapel access.

• Holiday/Weekend Support: Support is required for federally recognized holidays (New Year's Day, Christmas Day), Christmas Eve, Holy Thursday, Good Friday, and Holy Saturday.

• Dress Code: Contractors are not required to attend Mass services but must support and complete preparation activities.

• Monthly Calendar: The contractor is not required to use government software to create the Catholic Community calendar.

• Community Registration: No database currently exists for Catholic Community registration. This process will be established post-award.

• Government Equipment: No government equipment will be issued; the contractor must furnish all necessary personnel, equipment, supplies, etc.

• The solicitation's closing date remains unchanged.

• Bidders should review the Q&A to ensure their proposals address all clarified requirements.

Amendment / Modification

This amendment modifies the solicitation W564KV26QA013, originally dated 10 FEB 2026, to update the Period of Performance for the Base and all Option Line Items.

• Base Period (CLIN 0001): The Period of Performance has been changed from 01 Mar 2026 to 28 Feb 2027 to 01 May 2026 to 30 Apr 2027.
• Option Line Item 1001: The Period of Performance has been changed from 01 Mar 2027 to 29 Feb 2028 to 01 May 2027 to 30 Apr 2028.
• Option Line Item 2001: The Period of Performance has been changed from 01 Mar 2028 to 28 Feb 2029 to 01 May 2028 to 30 Apr 2029.
• Option Line Item 3001: The Period of Performance has been changed from 01 Mar 2029 to 28 Feb 2030 to 01 May 2029 to 30 Apr 2030.
• Option Line Item 4001: The Period of Performance has been changed from 01 Mar 2030 to 28 Feb 2031 to 01 May 2030 to 30 Apr 2031.

This amendment does not extend the hour and date specified for receipt of offers. Offers must acknowledge receipt of this amendment. No other changes to the solicitation are made or implied.

Solicitation / RFP / RFQ

This solicitation (W564KV26QA0130004) is for Catholic Administrative Pastoral Life Coordinator services to serve the Baumholder Military Community (BMC) and the Kaiserslautern Military Community (KMC) in Germany. The government intends to award a Firm Fixed-Price (FFP) contract based on the lowest price that meets technical requirements.

• Services for Catholic Administrative Pastoral Life Coordinators.

• Performance will be at the Baumholder Military Community (BMC) and the Kaiserslautern Military Community (KMC), Germany.

• A separate Performance Work Statement (PWS) Revision/Version 7 dated March 3, 2026, is attached and should be referenced for detailed requirements.

• Contract Type: Firm Fixed-Price (FFP).

• Period of Performance: The base period is from May 1, 2026, to April 30, 2027. The solicitation includes options for four additional 12-month periods, extending through April 30, 2031. There is also a potential six-month extension of services period.

• Estimated Value: Not explicitly stated in the provided pages.

• Offer Due Date: April 10, 2026, at 4:00 PM local time (Central European Time).

• Submission Method: Offers, questions, and correspondence must be submitted in English via email to Robbie Newland (robbie.r.newland.civ@army.mil) and Ricardo Colon Acevedo (ricardo.colonacevedo.civ@army.mil).

• Questions Deadline: Submit questions via email no later than 5 days prior to the solicitation closing date.

• Evaluation Factors: Offers will be evaluated based on three factors: Technical, Supplier Performance Risk, and Price. Award will be made to the responsible Offeror whose offer is most advantageous to the Government, considering price and other factors. Quotes must receive an "acceptable" rating in all non-priced factors.

• Technical submissions will be evaluated as Acceptable or Unacceptable. Key personnel qualifications are a component of the technical evaluation.

• Supplier Performance Risk will be assessed using the Supplier Performance Risk System (SPRS).

• Price will be reviewed for completeness and compliance but will not be scored or rated.

• Quotes must remain valid for 60 days after the solicitation closing date.

• The acquisition is set aside for Small Business.

• North American Industry Classification Standard (NAICS) code: 813110.

• Offerors must have an active System for Award Management (SAM) record by the quote due date.

• This procurement is being conducted using simplified acquisition procedures.

• Offerors are cautioned to follow instructions carefully and present their best technical offer and prices in their initial submission, as discussions are not anticipated.

• The document includes numerous FAR and DFARS clauses and provisions related to contract terms, payment, reporting, tax relief, and trade agreements.

Amendment / Modification

• The solicitation's closing date has been extended from March 3, 2026, to March 17, 2026.

• This amendment publishes Questions & Answers (Q&A's) collected prior to the original solicitation closing.

• Miscellaneous text has been modified to include "PWS Revision / Version 7 dated 3 March 2026 (as attached)".

• Solicitation closing date.

• Performance Work Statement (PWS) Revision / Version 7.

• The proposal deadline has been extended to March 17, 2026.

Amendment / Modification

• Solicitation Closing Date Extended: The closing date for the solicitation has been extended to April 10, 2026, at 4:00 PM CET.

• Evaluation Provision Revised: The "Evaluation" provision (FAR 52.212-2) and the Addendum to FAR 52.212-1 "Instructions to Offerors" have been revised.

• AMC-Level Protest Program Information Updated: Details regarding the AMC-Level Protest Program, including contact information and procedures, have been modified.

• Solicitation closing date

• FAR 52.212-2 Evaluation-Commercial Products and Commercial Services

• Addendum to FAR 52.212-1 Instructions to Offerors

• AMC-Level Protest Program details

• Offerors now have until April 10, 2026, 4 PM CET, to submit their quotes.

• The evaluation criteria and instructions for submission have been updated, requiring careful review by potential bidders.

Amendment / Modification

• The offer due date (closing) for solicitation W564KV26QA013 has been extended to March 3, 2026.

• The Government plans to issue another amendment that will include Q&A responses and further extend the offer date to allow interested parties to review changes to the PWS.

• Solicitation W564KV26QA013

• The deadline for submitting offers has been extended to March 3, 2026.

Solicitation / RFP / RFQ

This solicitation (W564KV26QA0130003) is for Catholic Administrative Pastoral Life Coordinator services for the Baumholder Military Community (BMC) and the Kaiserslautern Military Community (KMC) in Germany. The government intends to award a Firm Fixed-Price (FFP) contract.

• The core service is providing Catholic Administrative Pastoral Life Coordinator services.

• A separate Performance Work Statement (PWS) Revision/Version 7 dated March 3, 2026, is attached and contains detailed requirements.

• Services will be inspected monthly, with acceptance/non-acceptance made at the end of the month by the Contracting Officer's Representative (COR).

• Contract Type: Firm Fixed-Price (FFP).

• Period of Performance: The base period is from March 1, 2026, to February 28, 2027. There are four option periods, each for 12 months, extending through February 28, 2031. An additional six-month extension of services period is also mentioned but not to be priced.

• Estimated Value: Not explicitly stated in the provided pages.

• Offer Due Date: April 10, 2026, at 4:00 PM local time (Central European Time).

• Submission Method: Offers, questions, and correspondence must be submitted in English via email to Robbie Newland (robbie.r.newland.civ@army.mil) and Ricardo Colon Acevedo (ricardo.colonacevedo.civ@army.mil).

• Questions Deadline: Submit questions via email no later than 5 days prior to the solicitation closing date.

• Quote Validity: Quotes must remain valid for 60 days after the solicitation closing date.

• Evaluation Factors: Offers will be evaluated based on three factors: Technical, Supplier Performance Risk, and Price. The award will be made to the responsible Offeror whose offer is most advantageous to the Government, considering price and other factors. The award will be based on the lowest evaluated price of quotes/offers meeting acceptability standards for non-priced factors.

• Technical Factor: Quotes must meet the requirements outlined in the PWS, specifically para 1.10 (a) and (d) for Key Personnel Qualifications.

• Supplier Performance Risk: Assessed using information from the Supplier Performance Risk System (SPRS).

• Price: Submissions must be complete and compliant. Price will not be scored or rated but will be used for evaluation.

• Compliance Review: Proposals will be reviewed for compliance with solicitation instructions.

• This acquisition is marked as "UNRESTRICTED."

• North American Industry Classification System (NAICS) Code: 813110.

• Offerors must have an active System for Award Management (SAM) record by the quote due date.

• This procurement is being conducted using simplified acquisition procedures.

• The document references numerous FAR and DFARS clauses and provisions, including those related to protest procedures, payment instructions (WAWF), tax relief, trade agreements, and security prohibitions.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide Catholic Administrative Pastoral Life Coordination services for the USAG Rheinland-Pfalz chapel communities, supporting the religious support program for Soldiers, Families, and authorized civilians.

• Provide administrative support for Catholic religious services.

• Assist Catholic Chaplains and Priests in conducting services in accordance with church guidelines, military policies, and Army regulations.

• Develop and provide a monthly Catholic Community calendar, including important dates, events, and closures.

• Create and provide a weekly bulletin and announcements.

• Assist with community event coordination and publicity.

• Maintain Catholic Community registration and collect supporting documentation for sacraments.

• Prepare liturgical books and Eucharistic elements for Mass services.

• Prepare Sacramental Records in the AMS portal.

• Provide data for AMS Quarterly Priest reports.

• Keep a record of attendance at all Catholic Community events.

• Meeting Participation: 100% compliance.

• Monthly Calendar: Submitted to COR by the final business day of the preceding month, accurately reflecting information.

• Preparation for Mass: Liturgical books and Eucharistic elements prepared in accordance with the Priest's guidance.

• Community Registration: Updated register provided to COR by the first business day of each month.

• Weekly Bulletin: Submitted to Priest and COR 4 days prior to the event.

• Event Coordination/Publicity: Facility reservation requests and publicity flyers submitted 45 days prior to the event or service.

• Sacramental Records: Prepared within 30 days of ministration.

• Quarterly Reports: Submitted by the 15th day of the last month of each quarter.

• Record Attendance: Provided to COR by the first business day of each month.

• Period of Performance: Not explicitly stated in this section, but the document date is 03/27/2026.

• Place of Performance: United States Army Garrison (USAG) Rheinland-Pfalz, including Baumholder Military Community (BMC) and Kaiserslautern Military Community (KMC).

• Non-personal services contract.

• Contractor personnel must be knowledgeable of Catholic Community and Garrison Religious Support programs.

• Contractor must develop and maintain a Quality Control Plan (QCP).

• Compliance with Army regulations, Archdiocese policies, and host nation laws.

• Personnel must obtain Catechist certification within 90 days of contract award.

• Personnel must possess oral and written communication skills, be computer competent, and exhibit professional etiquette.

• Adherence to security requirements, including background checks and installation access procedures.

• Compliance with safety and environmental regulations.

• Required training: Anti-Terrorism (AT) Level I, OPSEC, iWATCH, Information Assurance (IA), Personally Identifiable Information (PII), and Child Protection Training.

• Dress code: Professional appearance appropriate for religious and military settings.