Administrative Support Services

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4405, Revision No. 33) for the Service Contract Act. It lists various occupational classifications and their corresponding minimum hourly wage rates and fringe benefits required for contracts in Pasquotank, North Carolina, and surrounding counties (Chowan, Perquimans).

This document is crucial for potential bidders on Service Contract Act-covered opportunities in the specified geographic area. It details the minimum wage and benefit rates that must be paid to employees performing work under such contracts. Bidders must consult this determination to accurately calculate labor costs and ensure compliance with federal labor laws when preparing their proposals. It includes information on health and welfare benefits, vacation, and holidays, as well as specific notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), hazardous pay differentials, and uniform allowances. The document also outlines the process for requesting additional classifications and wage rates if a required occupation is not listed.

Form / Attachment / Pricing Sheet

This document, "Schedule of Services.xlsx," provides a detailed breakdown of CLINs (Contract Line Item Numbers) for administrative support services across the base period and four option periods. It outlines the estimated quantities, units of issue, unit prices, and extended totals for various personnel roles and travel.

• Personnel: Lists specific roles such as Administrative Assistants, General Clerks, Procurement Technicians, Logisticians, and Protocol Specialists, with sub-designations for different locations or functions (e.g., ALD, BOD, IOD, MRR, MRS, SRR, APAC).
• Overtime: Includes line items for overtime for many of the listed personnel roles.
• Travel: A general line item for travel expenses.
• Period of Performance: Details are provided for the Base Period, Option Period One, Option Period Two, Option Period Three, and Option Period Four.
• Quantities and Pricing: While estimated quantities (e.g., 12 MO for most roles) are listed, the Unit Price, Extended Total, and Estimated Total columns show 0.0 for all items, and many entries indicate 'TBD' for overtime quantities or have '#REF!' errors, suggesting that specific pricing and quantities are to be determined or were not populated in this version of the sheet.

This document is crucial for bidders as it defines the scope of services required and the structure for pricing. Bidders must carefully review the listed CLINs and personnel categories to understand the nature of the administrative support services needed. The absence of specific pricing and the presence of 'TBD' and '#REF!' indicate that further details or a separate pricing proposal may be required, or that this is a preliminary schedule. Bidders should pay close attention to the specific roles and locations mentioned to assess their capability to provide the required support.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for contractor support to provide procurement administrative support and general administrative support services for the United States Coast Guard (USCG), Aviation Logistics Center (ALC) and its various divisions.

• The contractor will provide administrative and procurement support services across various product lines and divisions within CG-AIR.

• Tasks may include receptionist duties, managing office files, scheduling meetings, handling correspondence, maintaining personnel records, developing and maintaining databases, and providing general clerical support.

• Specific roles include Administrative Assistant, General Clerk III, Logistician II & III, Procurement Technician, Senior Procurement Technician, Protocol Specialist, Requirements Logistician III, and Training Specialist.

• Surge work may be required and will be quoted separately.

• The contract period of performance includes one (1) one-year base period and four (4) one-year option periods.

• The work will be primarily performed at USCG, CG-AIR, Elizabeth City, NC.

• Personnel must meet minimum qualifications including being U.S. citizens, possessing English language proficiency, and knowledge of Microsoft Office applications.

• Highly desirable qualifications include experience with USCG procedures and specific systems like ALMIS and AMMIS.

• Contractor employees must adhere to all applicable Government regulations, policies, and procedures, including safety and environmental compliance.

• Background investigations (Tier 1 Level or higher) are required for all contractor employees to obtain a Common Access Card (CAC).

• The contractor must maintain a Quality Control System (QCP) and adhere to the Quality Assurance Surveillance Plan (QASP).

• Deliverables include training on ALC directives, insurance requirements, Contractor QCP, monthly reports (progress, training statistics, discrepancy, staffing matrix), DD-250, status meeting minutes, post-award conference attendance, daily reports, NDAs, and safety plans.

Forms / Attachments / Pricing Sheets

This document, "Attachment 3 – Terms and Conditions," provides the comprehensive terms and conditions applicable to any order awarded under the associated solicitation for Administrative Support Services. It supersedes all other terms and conditions and outlines the contractual framework for the acquisition.

• Applicability: The terms and conditions are applicable to any order awarded as a result of the solicitation.
• Superseding Clause: These terms and conditions supersede all other terms and conditions.
• Acceptance: Acceptance of an order constitutes acceptance of all terms and conditions contained herein.
• FAR Provisions: Includes specific FAR provisions such as 52.212-1 (Instructions to Offerors), 52.212-2 (Evaluation), 52.209-7 (Information Regarding Responsibility Matters), and 52.240-90 (Security Prohibitions and Exclusions).
• HSAR Clauses: Incorporates specific Homeland Security Acquisition Regulation (HSAR) clauses.
• CGAP Clauses: Includes Coast Guard Acquisition Procedures (CGAP) clauses, specifically regarding Mission Partner Identity, Credential and Access Management (MP ICAM).
• Additional Requirements: Details requirements for Information Technology Security Awareness Training.
• Deviations: Notes authorized deviations in provisions and clauses.

This document is critical for bidders as it defines the legal and contractual obligations, evaluation criteria, and specific requirements that will govern any awarded contract. Understanding these terms and conditions is essential for preparing a compliant and competitive proposal and for assessing the overall risk and requirements of the opportunity.

Wage Determination

This document provides the U.S. Department of Labor's Wage Determination No. 2015-4281, Revision 36, for various occupations. It establishes the minimum wage rates and fringe benefits required for service contract employees working in specific geographic areas.

• Geographic Scope: The wage determination applies to the State of Virginia (Counties of Fairfax, Fauquier, Loudoun, Prince William and Stafford), the District of Columbia (District of Columbia), and Maryland (Counties of Charles and St Mary's).
• Occupational Listings: The document lists numerous occupations with corresponding minimum hourly wage rates and fringe benefits. These include administrative support, automotive service, food preparation, health occupations, information technology, and many more.
• Executive Orders: It references Executive Order 13706 (Establishing Paid Sick Leave for Federal Contractors) and Executive Order 13658 (Establishing a Minimum Wage for Federal Contractors), outlining requirements for paid sick leave and minimum wage rates.
• Benefits: Specific health and welfare benefits are detailed, including rates for regular hours and for contracts covered by EO 13706. Vacation and holiday pay provisions are also outlined.
• Conformance Process: Information is provided on how to request additional classifications and wage rates if an occupation is not listed in the determination.

This wage determination is critical for any bidder responding to a Service Contract Act (SCA) covered contract within the specified geographic areas. Bidders must ensure their proposed wages and benefits meet or exceed these minimums to be compliant. Failure to adhere to these rates can lead to contract non-compliance.