Administrative Support Services for the Bemidji Area Office

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as required by the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Eligibility Criteria: The enterprise must meet the definition of an "Indian Economic Enterprise" at the time of offer, contract award, and throughout the contract performance period.
• Notification Requirement: Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements.
• Documentation: Contracting Officers may require documentation of eligibility.
• Registration: Successful Offerors must be registered with the System of Award Management (SAM).
• Representation Section: Bidders must indicate whether they do or do not meet the definition of an "Indian Economic Enterprise" with "Indian Ownership."
• Required Fields: Name of Federally Recognized Tribal Entity, Name of the 51% owner of IEE Firm, Business Name, Certifying Signature, UEI Number, and Print Name.

This form is critical for any bidder seeking to be considered for contracts under the Buy Indian Act. Bidders must accurately complete this self-certification to demonstrate their eligibility. Failure to meet these requirements or provide false information can lead to penalties and disqualification.

Solicitation / RFP / RFQ

This solicitation is for Administrative Support Assistance for the Bemidji Area Office of the Indian Health Service. The government is procuring services to assist in the efficient operation of daily business office activities, including routine administrative and clerical functions.

• Provide general clerical and administrative support.

• Answer and route incoming telephone calls.

• Receive, sort, and distribute incoming mail and correspondence.

• Prepare correspondence, memoranda, reports, and other documents.

• Maintain electronic and paper filing systems.

• Schedule meetings, appointments, and conference rooms.

• Assist with travel documentation and voucher processing.

• Enter and maintain data in office systems and databases.

• Assist with records management.

• Provide support for office events, meetings, and training sessions.

• Deliverables include accurate and timely completion of tasks, properly formatted correspondence, maintained filing systems, and updated data entries.

• Personnel must possess a high school diploma or equivalent, demonstrated administrative/clerical experience, proficiency in Microsoft Office, and strong organizational/communication skills.

• Personnel security and background check requirements, including HHS-975 for PIV card access, are mandatory.

• Contractor must protect PHI and comply with HIPAA and other privacy laws.

• Individuals with regular contact with Indian children are subject to a character investigation.

• Contract Type: Firm-Fixed Price

• Period of Performance: Twelve (12) months from the date of award.

• Overtime is not authorized.

• Offer Due Date: April 2, 2026, 1400 CT.

• Evaluation Factors: Past Performance (60%) and Price (40%).

• Past Performance requires relevant contracts, period of performance, references, contract amount, term, and agency served.

• Pricing must reflect an all-inclusive hourly rate and follow-on option year pricing.

• NAICS Code: 561320 (Temporary Help Services)

• Size Standard: $34 Million

• The acquisition is set aside for Small Business (100%).

• Invoices must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform (IPP).

• Clauses incorporated by reference include FAR 52.212-1, 52.212-3, and 52.212-4. HHSAR clauses are also incorporated by reference.