Aerospace Medical Accession Standards - Medical Services Support

Performance Work Statement (PWS)

This PWS outlines a non-personal service requirement for professional medical services as Subject Matter Experts (SMEs) to support the Aerospace Medical Standards program at Headquarters, Air Force Accessions Center (AFAC/AM), Accession Medical Waiver Directorate (AMWD) at Joint Base San Antonio (JBSA), Randolph Air Force Base, TX.

The contractor shall provide SMEs, including Aerospace Medical Technicians, Clinical Psychologists, and Aerospace Medicine Specialist Physicians, to perform medical evaluations and adjudications for accession waivers, medical examinations, and other related physical medical cases. This includes data analysis, preparing and delivering presentations on physical standards, and providing recommendations for waiver considerations.

• Aerospace Medical Technicians: Review physical examination cases, input data into databases, track cases, coordinate with agencies, and prepare administrative documents. Requires expert knowledge of Air Force accession/retention medical standards and experience in military healthcare operations.
• Aerospace Medicine Specialist Physicians (Flight Surgeons): Review physical examination cases, ensure data accuracy, track cases, coordinate with agencies, and prepare administrative documents. Requires demonstrated leadership in aeromedical programs, experience as a flight surgeon, and knowledge of relevant military medical standards and policies.
• Clinical Psychologists: Review mental health-related physical examination cases, ensure data accuracy, track cases, coordinate with agencies, and prepare administrative documents. Requires experience in psychological health and USAF aeromedical programs, and knowledge of military service standards.

Performance objectives include timely review and input of cases, with thresholds for exceeding review timelines (e.g., no more than 5% of physical examination cases exceeding the 10-day review threshold per calendar month for most roles). Maintaining patient privacy and confidentiality with zero breaches is also a critical objective.

• Period of Performance: Base year plus three (3) 12-month ordering periods.

• Place of Performance: Primary duty location is HQ AFAC/AM, JBSA-Randolph, Texas. Alternate duty locations, including situational telework, may be authorized.

• Personnel Qualifications: Specific experience, education, licenses, and certifications are required for each SME role.

• Security: Compliance with suitability investigations, obtaining installation access passes and Common Access Cards (CACs), and adherence to security protocols are mandatory.

• Information Management: Strict adherence to records management policies, including HIPAA and Privacy Act requirements, is essential.

• Government Furnished Property/Services: The government will provide working space, network access, office equipment, supplies, forms/templates, custodial services, and utilities.

Amendment / Modification

This document is an addendum to FAR Clause 52.212-2, "Evaluation - Commercial Products and Commercial Services." It tailors the evaluation factors for this specific solicitation.

• The addendum modifies the "Evaluation Factors for Award" section of the solicitation.

• The document outlines the criteria the Government will use to evaluate offers:

  • Price
  • Technical
  • Past Performance

• Technical and Past Performance, when combined, are approximately equal to price.

• Award will be made to the 8(a) offeror whose proposal offers the best value.

• The evaluation process for proposals is detailed:

  • If five (5) or fewer proposals are received, all will be evaluated for technical acceptability.
  • If more than five (5) proposals are received, the five (5) lowest priced proposals will be evaluated for technical acceptability.

• Price Evaluation: Prices will be evaluated for reasonableness and realism. Quantities in the Schedule of Services will be multiplied by proposed unit prices.

• Technical Acceptability: Proposals must be technically acceptable to be eligible for award. Technical subfactors include:

  • Recruit, Hire, and Retain Qualified Personnel: Offerors must demonstrate an acceptable approach.
  • Quality Control Plan (QCP): Offerors must include a QCP identifying inspection processes, roles of personnel, and defect identification/correction methods.

• Performance Confidence Assessment: This will be based on recent and relevant past performance information from various sources (SPRS, CPARS, references, questionnaires, etc.).

  • Recency: Efforts must have occurred within the last three (3) years.
  • Relevancy: Efforts must be similar or greater in scope, magnitude, and complexity.
  • Quality of Performance: Rated as Very Good, Satisfactory, Marginal, Unsatisfactory, or Unknown.

• Basis for Award: Award will be made to the technically acceptable offer with the lowest evaluated reasonable and realistic price, considering the overall "Substantial Confidence" performance rating. If the lowest priced offer does not have "Substantial Confidence," the process continues until such an offer is found or all acceptable offers are evaluated.

Solicitation / RFP / RFQ

This solicitation, FA301626R00130002, is for "Aerospace Medical Accession Standards" and seeks medical services support from Subject Matter Experts (SMEs). The services will be provided to the Air Force Recruiting Services (HQ, AFRS/RSG), Accession Medical Waiver Division (AMWD) at JBSA-Randolph. The contract will be an Indefinite-Delivery/Indefinite-Quantity, Firm-Fixed Price 4-year contract.

The core requirement is to provide support from SMEs in the following roles:

• Aerospace Medical Technicians (Flight and Operational Medical Technicians)
• Aerospace Medicine Specialist Physicians (Flight Surgeons)
• Clinical Psychologists (Mental Health Providers)

Services are to be performed in accordance with the Performance Work Statement (PWS). The contract includes an option to extend services for up to 6 months.

• Contract Type: Indefinite-Delivery/Indefinite-Quantity, Firm-Fixed Price

• Period of Performance: Multiple periods are outlined, generally starting July 2026 and extending through March 2030.

• Estimated Value: The solicitation indicates a minimum contract value of $1,000,000.00 and a maximum of $9,000,000.00.

• Solicitation Issue Date: 04 Dec 2025

• Offer Due Date: 09 Apr 2026, 10:00 AM

• Method of Solicitation: Request for Proposal (RFP)

• Evaluation Factors: See Attachment 6 - FAR 52.212-2 Addendum for Evaluation Factors for Award.

• NAICS Code: 541611 (Administrative Management and General Management Consulting Services)

• Size Standard: USD 24,500,000.00

• Set-Aside: This acquisition is set aside 100% for Women-Owned Small Business (WOSB).

• The solicitation incorporates FAR clauses by reference and in full text, including those related to payment instructions (WAWF), contract administration, and special contract requirements.

• Several attachments are referenced, including the Performance Work Statement, Schedule of Services, Past Performance List of References, Past Performance Questionnaire, and FAR 52.212-1 and 52.212-2 Addenda.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Past Performance List of References," is a form required for bidders to provide information about their past performance on previous contracts. It is associated with Solicitation# FA301626R00130002 for Aerospace Medical Accession Standards.

• Company Name: Field to enter the bidder's company name.
• CPARS Y/N: Indicates if the contract is listed in the Contractor Performance Assessment Reporting System (CPARS).
• Contract Number: To list the contract number, including task order numbers if applicable.
• Description of Work Performed: Details of the work performed, including the number of Full-Time Equivalents (FTEs), position type, and whether the work was full-time or session-based.
• Contract Period of Performance (POP): The duration of the contract.
• Contracting Agency POC/Customer Name, Phone # & Email: Contact information for the agency or customer.
• Contract Values: Total contract amount, annual amount, and POP for the annual amount.
• Performed as a Proposed Subcontractor, Affiliate, or Joint Venture: A checkbox to indicate if the past performance was in one of these capacities, with instructions to complete Page 2 if applicable.
• Page 2: Requires details on the function/tasks and the third-party's affect on performance if the bidder is proposing to use a subcontractor, affiliate, or joint venture, or if the bidder's past performance was in such a capacity.

Bidders must complete this form accurately and thoroughly to demonstrate their relevant past performance. This information is crucial for the government's evaluation of the bidder's capability to successfully perform the requirements of the solicitation. Failure to provide complete information may impact the evaluation of the bidder's proposal.

Form / Attachment / Pricing Sheet

This document is a "Past and Present Performance Questionnaire" intended to gather feedback on a contractor's performance for a previous or current contract. It is used as an attachment to Solicitation# FA301626R00130002.

• Contractor Information: Fields for contractor name, address, contact information, and project details.
• Respondent Information: Fields for the name, title, and contact information of the individual completing the questionnaire.
• Performance Information: A rating scale (1-5) from "Unknown" to "Very Good" to assess contractor performance quality across various aspects.
• Narrative Explanation: Requires a detailed explanation for any ratings of "1" (Unknown) or "2" (Unsatisfactory).
• Specific Performance Areas: Questions cover areas such as providing experienced personnel, following quality control plans, timely correction of deficiencies, problem-solving initiative, meeting schedules, responsiveness to changes, supervision, subcontractor payments, and cooperation with government personnel.
• Overall Rating & Award Intent: Includes a question for an overall performance rating and whether the respondent would award another contract to the contractor.

This questionnaire is used by the government to evaluate the past performance of offerors. Bidders should be aware that their past performance will be assessed using this form, and positive feedback is crucial for evaluation. The questions highlight key areas the government considers important for contract success.

Form / Attachment / Pricing Sheet

This document, "Schedule of Services," outlines the specific services, quantities, and estimated costs for the contract's base year and subsequent ordering periods. It serves as a detailed breakdown of the work to be performed under the Performance Work Statement (PWS).

• Contract Line Item Numbers (CLINs): Identifies distinct services.
• Description: Details the services, including type of personnel (e.g., Aerospace Medical Technician, Physician, Psychologist), reference to the Performance Work Statement (PWS), and estimated number of Subject Matter Experts (SMEs).
• Unit of Issue: Specifies the unit for measurement (e.g., Months, Lot).
• Quantity: The number of units required for each CLIN.
• Unit Price: The cost per unit (indicated as '$' in the document, suggesting it will be determined or is to be filled in by the bidder).
• Total: The total cost for each CLIN.
• Period of Performance: Clearly defines the start and end dates for the Base Year and each Ordering Period.
• Travel Requirements: Includes specific CLINs for cost-reimbursable travel, with not-to-exceed amounts for each period.

This schedule is critical for bidders to understand the scope and scale of services required, the duration of the contract, and the estimated financial commitment for each service line item and ordering period. Bidders will use this information to formulate their pricing proposals and assess their capacity to meet the service demands.

Amendment / Modification

This document is an addendum to FAR Clause 52.212-1, "Instruction to Offerors -- Commercial Products and Commercial Services." It specifically tailors the "Submission of Offers" paragraph.

• FAR Clause 52.212-1(a), Submission of Offers.

• Proposals must be submitted electronically via email to Joy Grubb (joy.grubb.1@us.af.mil) and Mercedes Perez (mercedes.perez.1@us.af.mil) by 10 AM CST on April 9, 2026.

• Proposals must be submitted in three parts: Part 1 - Price, Part 2 - Technical, and Part 3 - Past Performance.

• Late proposals will not be considered.

• Amendments must be acknowledged in writing.

• Questions must be submitted electronically by 10 AM CST on March 9, 2026.

• The Technical Volume has a page limitation of 25 pages (font size 12, 1-inch margins, single-spaced).

• Past Performance information must be submitted using Attachments 3 and 4. Questionnaires (PPQs) must be completed by customers and returned directly to Joy Grubb and Mercedes Perez by the proposal due date. Forms submitted directly by the offeror will not be evaluated.