Afocal Relay Optics for Cryovacuum Chamber – Market Intelligence Request

Other / Unclassified

This document is a Market Intelligence Request from the Department of the Air Force, Headquarters Air Force Test Center, seeking information from vendors regarding "All-reflective Afocal Relay for Cryovacuum Chamber." This is not a Request for Proposal (RFP), and no award is guaranteed. The purpose is to identify qualified vendors and inform the Government's acquisition approach.

Potential bidders are asked to provide concise responses to the following key areas:

• Design Experience: Detail experience in designing afocal relays for cryovacuum chambers, including experience with cryovaccum chambers and similar industrial/test environments. Outline processes for managing milestones like PDR, CDR, and RR.

• Fabrication and Integration: Summarize the approach to developing, fabricating, installing, and testing a fully functional afocal relay optics for cryovacuum chambers, including milestone management.

• Test and Commissioning: Describe the approach to testing and commissioning the relay optics to verify operation and performance, including typical processes.

• Data Deliverables: List typical reports and data provided for such projects, including examples of operational drawings, installation plans, manufacturing plans, FMEA, and system test plans.

• Provide a budgetary price for a business process prototype (project management, SOW development).

• Provide a budgetary price for the full project execution, noting a required delivery no later than FY27Q4.

• Briefly explain how the company anticipates satisfying the "Appropriate Use of Authority" requirement, indicating which criteria (A, B, or C) will be leveraged and providing a rationale.

• Adherence to NIST SP 800-171 and JCP is required. Companies must undergo a vetting process to access Distribution D documents. CAGE code must be provided to the Agreements Officer for validation of NIST SP 800-171 compliance and JCP active status.

• Distribution D Document Request Due: April 9, 2026, Close of Business (COB).

• Market Intelligence Response Due: April 21, 2026, COB.

An attachment titled "Statement of Objectives (SOO).pdf" is referenced.

Statement of Objectives (SOO) / Supplemental Attachment

This document outlines the objectives for designing, fabricating, testing, and integrating a new all-reflective afocal relay into a cryovacuum chamber. It provides additional information and requirements to supplement the main SOO, ensuring a comprehensive understanding of the project's scope and deliverables.

• Work to be performed: Specific, quantitative terms of work to be accomplished, defined in a Technical Specification.

• Project Milestones: Planned significant events with scheduled times.

• Data Deliverables: Tangible or intangible data items, including anticipated delivery dates, methods, formats, and quantities.

• Data Rights: The Government will receive Unlimited Data Rights to all technical data and reports produced.

• Quality Control Plan: Development and maintenance of a plan to ensure project requirements are met.

• Logistics Objective: Development and delivery of all necessary data, hardware, software, drawings, parts lists, and training.

• Program Management Objective: Allow offerors flexibility in managing schedule, performance, risks, etc., while maintaining government visibility.

• Scope: Design, fabrication, assembly, performance verification, documentation, and delivery of the afocal relay assembly.

• Performance Parameters: Requirements to be provided by the vendor and agreed upon with the government, defining minimum acceptable values.

• Design Reviews: Includes Kickoff/SRR and preliminary/critical design reviews, requiring a 3-D CAD model.

• Testing and Commissioning: Comprehensive testing, including performance tests, factory acceptance tests, post-delivery site acceptance tests, and on-site commissioning support.

• Training: On-site training for government personnel on operation and maintenance.

• Specific Deliverables: Afocal relay system, support components, custom handling equipment, As Built Diagrams/Drawings, 3-D CAD model, schematics, Test Reports/Certificates, Operation and Maintenance Manuals, and Training Materials.

• The document implies a contract where orders will define specific work, milestones, and deliverables.

• Not explicitly detailed in this SOO, but design reviews and testing are key evaluation points.

• Not specified in this document.

• The Supplemental Attachment references ISO 9001 – Quality Management System as a non-government applicable document.

• Vendor is responsible for furnishing special fixtures or test equipment for acceptance testing, though these are not required deliverables.