AFPSL Load Cell Exchange

Solicitation / RFP / RFQ

This document provides "Instructions to Offerors" for Solicitation Number FA226326Q0012, concerning Commercial Products and Commercial Services. It details the preparation and submission requirements for proposals.

• Proposals must be submitted in two separate volumes: Volume I (Completed RFQ with Pricing) and Volume II (Technical Proposal).

• Volume I includes the completed and signed RFQ, a cover letter for exceptions, and the Total Evaluated Price (TEP) worksheet (Attachment 3).

• Volume II requires a clear, concise response to each paragraph of the Purchase Description (Attachment 1), including supporting technical literature, brochures, and methodology.

• Proposals must identify potential environment, safety, and operational hazards and their mitigation strategies.

• Proposals must be valid through July 31, 2026.

• Proposals must be submitted electronically through DoD SAFE (https://safe.apps.mil). Email submissions are not permissible.

• To initiate submission, request a DoD SAFE drop-off request code or email link from Christine Patterson (christine.patterson.1@us.af.mil) or Michael Hickey (michael.hickey.2@us.af.mil).

• Allow 24-48 hours for a response to the request.

• Files must be in a format readable by MS Word, Excel, PowerPoint (2016 or newer), or PDF.

• PDF files must enable textual search and copy functions; macros or embedded objects are disabled.

• Uploaded files must be timestamped by the offer due date and time.

• Page limitations apply: Volume I has a 50-page limit, and Volume II has no specified page limit but requires sufficient detail for evaluation.

• Formatting requirements include 12-point font, 8.5 x 11-inch pages, and 1-inch margins (3/4-inch for sides).

• Pages must be numbered sequentially by volume.

• Pages exceeding limitations will not be read or considered.

• Proprietary information should be marked, and each page should include the "SOURCE SELECTION INFORMATION" legend.

• Not specified in this document.

• All referenced documents are available on SAM.gov.

• Offerors are encouraged to subscribe to SAM.gov for notifications.

• Non-conformance with instructions may result in unfavorable evaluation.

• The Government reserves the right to award without discussions, though discussions may be conducted.

Solicitation / RFP / RFQ

This solicitation (FA226326Q0012) is for an Indefinite Delivery Indefinite Quantity (IDIQ) contract for the "AFPSL Load Cell Exchange" and related items. The contract period is five years. Funds will be obligated upon contract award and each subsequent Delivery Order (DO). The government is not obligated to order beyond the minimum quantity but reserves the right to order up to the maximum.

The solicitation details multiple line items (CLINs) for various Tovey Load Cells (e.g., CS10-2.5K-B300, CS10-10K-B300, CS20-30K-B300, CS20-60K-B300), digital indicators, and adapters, as well as travel cases. Each CLIN specifies a minimum of 1 unit and a maximum of 25 units (or 5 units for adapters and cases). All items are to be procured in accordance with Purchase Description (PD) 26M-630A-FO, Revision 1, dated January 6, 2026.

• Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ)

• Period of Performance: Five (5) years

• Estimated Maximum Quantity: 175 units total for the IDIQ.

• Minimum Quantity: 2 units total for the IDIQ.

• Pricing Arrangement: Firm Fixed Price

• Offer Due Date: June 1, 2026, at 02:00 PM local time.

• Evaluation Factors: Technical Acceptability and Price.

• Submission Instructions: Refer to "Instructions to Offerors" (Attachment 02).

• Payment: Via Wide Area WorkFlow (WAWF).

• This acquisition is UNRESTRICTED.

• The solicitation includes several attachments: PD AFPSL Load Cell Exchange (Attachment 01), Instructions to Offerors (Attachment 02), and Total Evaluated Price Worksheet (Attachment 03).

• Inspection and Acceptance will be completed by AFMETCAL within 30 days of receipt.

• Delivery is due 90 days after contract award, with units deliverable no earlier than seven (7) days before the required delivery date.

Solicitation / RFP / RFQ

This document is a Purchase Description for additional CS Series Load Cells, 9150-2-300 digital indicators, adapters, and travel cases. These items are needed to replenish the current exchange pool, which has been depleted. The equipment was originally procured under FA2263-11-C-0002.

• Specific Tovey load cell models (e.g., CS10-2.5K-B300, CS20-60K-B300) and indicators (e.g., 9150-2-300, 2133-0007-02).

• Load cells, digital indicators, adapters, and travel cases must be compatible with each other and with the Tovey Engineering, Inc. P/N C3-100 Vertical Force Press.

• The uncertainty of the C3-100 Vertical Force Press, when used with the provided equipment, shall not exceed 0.025% of reading.

• Each load cell and indicator must include a standard 1-year warranty.

• Load cells shall have an integrated 6-wire, 10-foot cable.

• Simple storage boxes for each load cell and digital indicator are required.

• Load cells will be inspected and accepted at a destination specified in the contract.

• Test equipment and parameters must be equal to or better than those required to assure specified performance.

• Test equipment must have first echelon certification traceable to NIST or other AFMETCAL approved sources.

• Testing ensures the item meets or exceeds all requirements of this purchase description, but does not relieve the contractor of performing inspections and quality control at fabrication.

(Details not provided in this document)

(Details not provided in this document)

• This is Revision 1, dated 6 January 2026.
• The original procurement was under FA2263-11-C-0002.

Form / Attachment / Pricing Sheet

This document is a Total Evaluated Price (TEP) worksheet required for bidders to complete and return with their proposal package. It serves as an evaluation tool to determine the Total Evaluated Price as described in FAR 52.212-2.

• The worksheet lists various Contract Line Item Numbers (CLINs) for different Tovey Load Cells, Digital Indicators, Adapters, and Travel Cases.
• For each CLIN, it specifies the fiscal year (FY26-FY30) for anticipated purchase, the quantity (QTY), unit of measure (each), unit price, and extended amount.
• Bidders are instructed to complete the Unit Price and Extended Amount fields for each CLIN.
• A section is provided to sum the totals for all CLINs, and a final "TOTAL EVALUATED PRICE" field is present.
• The Best Estimated Quantity (BEQ) for this Indefinite Delivery Indefinite Quantity (IDIQ) solicitation is 175 units, with a minimum order of two units.

This worksheet is critical for bidders to accurately price their proposals. The completed TEP will be used by the government for evaluation purposes. Bidders must carefully fill out the unit prices for each CLIN to establish their total evaluated price.