AFSI MATOC ATG-R

Statement of Work (SOW) / Performance Work Statement (PWS)

To modernize DoD fuel management infrastructure by completely replacing obsolete or failing Automated Tank Gauge (ATG) systems with modern, updated, and fully integrated solutions at designated ATG-R locations.

• Design, procurement, configuration, integration, installation, system testing, and training of ATG systems.

• Replacement of existing End of Life (EOL) tank gauges for large bulk storage fuel tanks (>30K gallons) and Service Station (SSTA) tanks.

• Installation of Veeder-Root TLS 450 Plus gauging systems, Varec RTU 8810 or 9810, or equivalent ATG systems.

• Measurement and reporting of product level, interface level/water level, product temperature, product gross volume, and product net volume.

• Integration of new gauging systems with existing site software for real-time fuel accountability and data communication.

• Removal of obsolete or failing ATG systems and components (e.g., MTS/Tempo Sonics, Varec RTU 8130, Pneumercator gauges).

• Includes supplies and services such as software, hardware, firmware, interfaces, network communications, tank instrumentation, sensors, communication devices, monitors, consoles, interstatial sensors, modems, probes, UPS, etc.

• Period of Performance: Twelve (12) months from date of award.

• Locations: Los Alamitos AASF, CA; Barnes ARPT ANG, MA; Will Rogers Field ANG (Oklahoma City), OK; Assault Craft Unit 5 (Camp Pendelton), CA; North Island NAS/ Coronado NAB, CA; Kings Bay NSB, GA; Charlotte ANG, NC; AASF Davenport, IA.

• Compliance with applicable codes, criteria, and federal, state, local, and/or host nation regulations.

• Compliance with Unified Facilities Criteria (UFC) 3-460-01 dated June 2023.

• Contractor must provide project management support, including PMP and QCP.

• Personnel must meet state and local certification requirements and may require manufacturer qualifications.

• Contractor must obtain all facility work and dig permits.

• Personnel security requirements (NAC) will be required.

• Compliance with safety and occupational health (SOH) requirements per OSHA standards.

• Non-Disclosure Agreements (NDAs) required for all contractor personnel.

• Specific deliverables include Project Management Plan, Site Survey Reports, Project Requirements Documents, Installation Design Packages, Technical Plans/Manuals, As-Built Documentation, Test Plans, Training Documentation, and System Turnover Documentation.

Solicitation / RFP / RFQ

This document, "ATTACHMENT 1 - Section L: Instructions, Conditions, Notices to Offerors" for Solicitation SP4706-26-R-0003, outlines the requirements for submitting proposals for the AUTOMATED TANK GAUGING – REPLACEMENT (ATG-R) project. It details how offerors should prepare and submit their proposals to enable the government to ascertain their capabilities.

• Proposals must demonstrate a clear understanding of the requirements, risks, and the offeror's capability to meet or exceed them.

• Offerors must respond to all solicitation requirements without alteration.

• Proposals must be submitted electronically via email.

• All proposals must be UNCLASSIFIED.

• Specific content requirements include a Cover Page, Cover Letter, Executive Summary, and separate volumes for Technical Approach, Management Approach, Past Performance, and Price.

• The contract type is intended to be a Firm Fixed Price, completion-type contract.

• Proposal validity period is at least 180 days.

• Submission Deadline: March 13, 2026.

• Submission Method: 1 electronic copy via email to howard.merkle@dla.mil and mary.finotti@dla.mil.

• Caution: Email delays are anticipated; proposals received after the closing date/time will be considered late and rejected.

• Evaluation Factors: Proposals will be evaluated based on four factors: Technical Approach, Management Approach, Past Performance, and Price.

• Questions Deadline: February 27, 2026. Questions must be submitted via email in a specific Excel format.

• Not explicitly detailed in this section, but offerors must comply with all FAR and DFARS provisions referenced.

• Offerors are advised that quality of information, clarity, brevity, and logical organization are crucial.

• Taking exceptions or deviating from solicitation terms may result in an unacceptable rating.

• Key Personnel resumes are not included in page counts but must demonstrate qualifications and experience.

• Proposals must be formatted using Times New Roman 12 pt. font, single-spaced, with 1-inch margins.

Solicitation / RFP / RFQ

This document outlines the evaluation factors for award for the Automated Tank Gauging – Replacement (ATG-R) solicitation (SP4706-26-R-0003). The contract will be awarded to the responsible firm offering the best value to the Government, prioritizing high-quality services at a fair and reasonable cost, using a best value/trade-off source selection process.

• Proposals must demonstrate the Offeror's ability to provide a solution and approach that ensures successful accomplishment of objectives outlined in the Performance Work Statement (PWS).

• Key tasks include system removal of obsolete ATG systems, installation of new ATG systems on small bulk and service station tanks, system integration with existing software, and successful system acceptance.

• Specific ATG systems to be removed include MTS/Tempo Sonics, Varec RTU 8130, and Pneumercator gauges.

• New systems to be installed include Veeder-Root Item #TLS 350 Series and Veeder-Root Item #TLS 450 Plus gauging systems, or equivalents.

• Work will be performed at multiple Government sites across various states.

• The anticipated contract type is a single Firm Fixed Price (FFP), Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract.

• The period of performance is not explicitly stated but the Integrated Master Schedule must be completed within 12 months (356 calendar days) after task order award.

• Proposals will be evaluated based on four factors: Technical Approach, Management Approach, Past Performance, and Price.

• Technical Approach, Management Approach, and Past Performance are significantly more important than Price.

• Tradeoffs will be made between technical/management approach and price among technically acceptable Offerors.

• Offers not conforming to stated requirements may be deemed unacceptable and rejected.

• The Government may hold discussions or make awards without discussion.

• Evaluation ratings for Technical Approach and Management Approach include Outstanding, Good, Acceptable, Marginal, and Unacceptable.

• Past Performance will be assessed for a confidence rating of Acceptable or Unacceptable.

• Price will be evaluated for reasonableness.

• Not specified in this document.

• The quality of organization and attention to detail in the proposal will indicate the quality of organization and capability during contract performance.

• Offerors must include a Program Management Plan (PMP) and Quality Control Plan (QCP).

• Resumes for Key Personnel must demonstrate qualifications and include Letters of Intent/Commitment.

• Proposals with deficiencies in non-price factors may be deemed ineligible for award.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing pricing breakdown templates for various task order CLINs (Contract Line Item Numbers) across multiple locations. It is intended for bidders to fill in their proposed pricing for direct labor, material costs, travel costs, and other direct/indirect costs for each specified location.

• Task Order Cumulative Price Sheet: Provides a consolidated view of proposed prices for each CLIN across different locations (Los Alamitos AASF, CA; Barnes ARPT ANG, MA; Will Rogers Field ANG, OK; Assault Craft Unit 5, CA; North Island NAS/Coronado NAB, CA; Kings Bay NSB, GA; Charlotte ANG, NC; AASF Davenport, IA).
• Direct Labor Sheets (per location): Details labor categories, hourly rates, labor hours, and total costs for FY26. Offerors can propose alternate labor categories or zero hours.
• Material Sheets (per location): Lists specific material items (e.g., server stacks, workstations, enclosures, network equipment, conduit, cabling) with units, quantities, price per unit, and total costs for FY26. Materials should be quoted at cost.
• Travel Sheets (per location): Outlines fields for describing trips, destinations, number of trips/travelers/days/nights, and total costs. Travel costs are not burdened.

This spreadsheet is crucial for bidders to accurately calculate and submit their proposed pricing for the opportunity. It outlines the structure for cost breakdown by labor, materials, and travel for each performance location. All total fields are currently set to 0.0, indicating that bidders must populate these sections with their specific cost proposals.

Solicitation / RFP / RFQ

This document is a Request for Proposal (RFP) for commercial items, specifically for an Automated Fuel System Installation (AFSI) Task Order (TO) for Automatic Tank Gauge Replacement (ATG-R). The solicitation is organized into standard sections including SF 1449, Section A (Solicitation/Contract Form Notes), Section B (Pricing Sheet Attachment), Section C (Specifications), Section F (Deliveries), Section H (Special Contract Requirements), Section I (Additional Clauses), Section J (Attachments), Section L (Instructions to Offerors), and Section M (Evaluation Factors for Award).

The document outlines the structure of the solicitation and references several attachments that will detail the specific requirements, including:

• Specifications (Section C)

• Deliveries (Section F)

• Special Contract Requirements (Section H)

• PWS (Performance Work Statement) (Attachment)

• Instructions to Offerors (Attachment)

• Evaluation Factors for Award (Attachment)

• The solicitation number is SP4706-26-R-0003.

• The issue date is February 13, 2026.

• The offer due date is March 13, 2026, at 03:00 PM local time.

• The NAICS code is 541330 with a size standard of $25.5 million.

• The contract type is anticipated to be Firm Fixed Price.

• Pricing must be submitted on the attached pricing sheet.

• All questions, requests for clarification, or requests for data must be submitted in writing to the contracting individuals listed.

• Section L provides instructions to offerors, and Section M details the evaluation factors for award.

The acquisition is set aside for Small Business.

• The solicitation includes numerous FAR and DFARS clauses, covering areas such as contract administration, payment instructions (Wide Area WorkFlow - WAWF), inspection and acceptance, deliveries, cyber incident reporting, and various other regulatory requirements.
• Key points of contact are provided: Contracting Officer Tyler Merkle (howard.merkle@dla.mil) and Contracting Specialist Mary Finotti (mary.finotti@dla.mil).