AFWFB Repair and Maintenance Services

Form / Attachment / Pricing Sheet

This document, "Attachment D - Maintenance Times (Potential)", provides a breakdown of potential "Fire Season" and "Off-Season" periods for various Air Force bases (WSM) and satellite offices. This information is likely relevant for scheduling maintenance activities related to the opportunity.

• Lists specific Air Force bases (e.g., JBER, Beale AFB, Nellis AFB) and satellite offices (e.g., Tyndall, JBC, Tinker AFB).
• For each location, it specifies the months designated as "Fire Season" and "Off-Season".

Bidders should review this attachment to understand the potential seasonal constraints or optimal periods for performing maintenance tasks as described in the solicitation or SOW. This information may impact resource planning, scheduling, and the feasibility of completing work within specific timeframes.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, specifically for severable services for Maintenance and Repair at various Air Force (AF) Installations throughout the Continuous United States (CONUS). The Air Force Wildland Fire Branch (AFWFB), through the Department of the Interior's Interior Business Center (IBC), is issuing this competitive Request for Quote (RFQ) to solicit contractors for a single Firm Fixed Price (FFP) and Time & Material (TM) contract. The services include servicing, maintenance, and repair (including minor and major repairs, overhaul, modification, or refurbishing) of designated equipment, vehicles, and associated items used at wildland support modules (WSMs).

• Comprehensive solution for servicing, maintenance, and repair of designated equipment and vehicles.

• Services to be provided at AFWFB Wildland Support Modules (WSMs).

• Specific equipment and geographic locations are detailed in the attached Statement of Work (SOW).

• Anticipated Award Type: Hybrid Task Order with FFP and TM contract line items.

• Period of Performance:

  • Base: October 1, 2026 – September 30, 2027
  • Option 1: October 1, 2027 – September 30, 2028
  • Option 2: October 1, 2028 – September 30, 2029
  • Option 3: October 1, 2029 – September 30, 2030
  • Option 4: October 1, 2030 – September 30, 2031

• The contract may include an option to extend services for up to 6 months (FAR 52.217-8) and an option to extend the term of the contract (FAR 52.217-9), not to exceed 5 years and 6 months total duration.

• Questions Deadline: No later than 3pm ET, 7 calendar days after the solicitation issue date (May 15, 2026). Submit to Joelle_donovan@ibc.doi.gov, copy scott_szczesniak@ibc.doi.gov.

• Quotation Deadline: Prior to 5pm ET on May 31, 2026.

• Evaluation Factors: Award will be made to the most advantageous offer based on:

  1. Technical Approach and Staffing Plan (more important than price)
  2. Past Performance (more important than price)
  3. Price

• Proposals must include a technical approach, staffing plan, past performance information (evaluated via CPARS), and detailed pricing.

• This acquisition is set-aside for small business concerns.

• This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

• Applicable FAR clauses and provisions are incorporated by reference.

• Attachments include: SOW, Price Matrix, and Service Contract Act Verification.

• Work will be performed at Government-owned facilities.

• Normal working hours are Monday to Friday, 0700-1600 (facility's time zone), excluding federal holidays.

• Payment requests must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform System (IPP).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide servicing, maintenance, and repair (including minor and major repairs, overhaul, modification, or refurbishing) of designated equipment and vehicles utilized by the Air Force Wildland Fire Branch (AFWFB) at various Air Force Installations CONUS.

• Perform both Preventive Maintenance (PM) and Corrective Maintenance (CM) on vehicles and equipment.

• PM is a proactive, scheduled approach to prevent failure.

• CM is reactive, repairing equipment after breakdown.

• Contractor must provide all personnel, equipment, supplies, transportation, tools, materials, and non-personal services.

• Disposal of hazardous materials (e.g., oils, lubricants, sealants) is included.

• Contractor must obtain necessary licenses, permits, and insurance.

• PM services should align with AFWFB module "off seasons" (see Attachment D).

• Services must adhere to Original Equipment Manufacturer (OEM) guidance and industry standards.

• Unscheduled corrective maintenance response: general call response within 24 hours; actual onsite response not to exceed 10 business days.

• CM/repair completion: expected within 14 business days, or up to 30 days if parts need ordering.

• Emergency repairs/CM response within 24 hours.

• Period of Performance: Base year plus four one-year option periods, and a six-month extension period.

• Place of Performance: Government-owned facilities at various Air Force Installations CONUS (see Attachments A and C).

• Normal working hours: Monday to Friday, 0700-1600, excluding federal holidays.

• Contractor and vendors must be ASE certified, including specific certifications for heavy equipment mechanics, diesel engines, hydraulics, and electrical systems.

• Contractor must comply with all federal, state, and local laws, including hazardous materials regulations (AFI 90-821).

• Government will provide vehicles, equipment, and information (Government Furnished Property - GFP); Contractor is responsible for all parts, tools, and materials.

• Contractor personnel must pass security requirements, including background checks, and obtain installation identification and vehicle passes.

• Personnel must be able to read, write, speak, and comprehend English.

• Contractor personnel must wear company picture identification badges.

• Preventative Maintenance Service Report (MSR)

• MSR Addendum - Multipoint Inspection

• Corrective Maintenance Service Report (CSR)

• Reports to be submitted within 30 days of work completion to the Module Fire Mgmt Officer (FMO) and Assistant Fire Mgmt Officer (AFMO).

Form / Attachment / Pricing Sheet

This document is a pricing schedule for the opportunity, providing templates for both Firm Fixed Pricing (FFP) and Time and Materials (T&M) contract CLINs. Bidders are expected to use this schedule to provide their pricing details.

Firm Fixed Pricing (FFP) Sheet:

• Outlines CLINs for Base Year through Option Year 4.
• Includes columns for Period of Performance, CLIN, Type, Routine Services, and Total Price.

Time and Materials Sheet:

• Details CLINs for Base Year through Option Year 4 for unscheduled maintenance/repairs.
• Includes columns for Labor Category, Applicable SOW Tasks, Estimated Quantity/Hours, Unit Price/Labor Rate, and Total Price/Cost.
• Separate sections for Emergency repair services and Replacement parts and labor.

This pricing schedule is critical for bidders to understand the cost structure expected by the government and to formulate their proposals. Bidders must complete the relevant sections with their proposed pricing for each CLIN and period of performance as per the instructions implied by the structure of the document.

Form / Attachment / Pricing Sheet

This document is Attachment 3, the Service Contract Act (SCA) Verification Form. It is required to ensure compliance with Federal Acquisition Regulation (FAR) 52.222-41, "Service Contract Labor Standards."

• Bidders must indicate whether the SCA applies to their proposed labor categories.
• Options include:
  • Does Not Apply to any labor categories.
  • Applies to some labor categories, annotated within the proposal.
  • Applies to some labor categories, but additional classification is needed.
• The form requires certification by an authorized contractor representative, including printed full name, title, company name, signature, and date.

This form must be completed and submitted with the bidder's quotation. Failure to comply with SCA requirements or properly complete this form may impact proposal evaluation and compliance.

Form / Attachment / Pricing Sheet

This document, "Attachment A WSM POC list," provides a contact roster for the Air Force Wildland Fire Branch (WSM). It lists Points of Contact (POCs) by their respective Air Force bases.

• HQ/WSM: The Air Force base or location.
• Mailing Address: The physical address for correspondence.
• Contact Information: Includes names, phone numbers (Ph:), and sometimes specific building or street details for each POC.

This list is crucial for bidders seeking to communicate with the Air Force Wildland Fire Branch regarding the opportunity. It provides direct contact information for individuals at various locations who may be able to answer questions or provide further details related to the solicitation or contract.

Form / Attachment / Pricing Sheet

This document, "Attachment B - Equipment Inventory," provides a detailed list of equipment associated with various Air Force bases and installations. It serves as an inventory of available machinery and vehicles.

• Module ID: Identifies the specific location or unit the equipment is assigned to (e.g., Avon Park Air Force Range, Barksdale AFB, Eglin AFB).
• Equipment Type: Categorizes the equipment (e.g., Ag Tractor, All-terrain Vehicle, Bucket, Dozer, Landscape Trailer, Utility Vehicle).
• EquipmentName: Specifies the model or type of equipment within its category (e.g., Polaris Sportsmen 570, Bobcat T770, Load Trail Gooseneck Trailer).
• MakeAndModel: Lists the manufacturer and specific model of the equipment.

This inventory is crucial for bidders to understand the existing equipment resources that may be relevant to the opportunity. It can inform bidders about the types of machinery they might need to operate, maintain, or interact with, potentially influencing their understanding of the scope of work, required expertise, or logistical considerations for the contract.

Form / Attachment / Pricing Sheet

This document, "Attachment C - Wildland Support Module Geographic Locations," provides a visual representation of the geographic distribution of Air Force Wildland Support Modules and supported installations across the United States. It is intended to inform bidders about the locations relevant to the Air Force Wildland Fire Branch's operations.

• A map illustrating the continental United States, Alaska, and Hawaii.
• Icons indicating the locations of "Wildland Support Module" (Satellite Module and Supported Installation) and "Supported Installation" sites.
• Labels for numerous Air Force bases (AFB), Air Force Reserve bases (AFRB), and other installations.
• A legend differentiating between "Wildland Support Module" (Satellite Module and Supported Installation) and "Supported Installation" only.
• A scale bar indicating distance in miles.
• A map update date of 7/8/2025.

This attachment is crucial for bidders to understand the geographic scope and operational footprint of the Air Force Wildland Fire Branch. It helps in assessing logistical considerations, potential service areas, and the distribution of resources related to wildland fire support modules. Bidders should review these locations to understand where services may be required or where existing infrastructure is located.