AHEC MOVABLE SHELF MAINTENANCE

Memorandum for Record (Limiting Competition)

This document justifies limiting competition for a contract to provide bi-annual preventive maintenance and on-call repair services for SpaceSaver movable shelving at the U.S. Army Heritage and Education Center (USAHEC). The contract is for "Movable Shelf Maintenance Service Contract" and is valued below the simplified acquisition threshold.

• Bi-annual preventive maintenance of SpaceSaver movable shelving.

• On-call repair services for the shelving in archival and library storage bays.

• Pricing/Contract Type: Fixed Price.

• Funds: Operations & Maintenance, Army (OMA) FY 26.

• The action is not a brand name restriction and is under $350K.

• This document is a justification for limiting competition, not a solicitation. Public display and synopsis requirements may apply, but are waived as the action is not a brand name restriction and is under $350K.

• The justification cites that SpaceSaver is the sole manufacturer and specifies that only authorized maintenance providers can work on the shelves without voiding the warranty. Diversified Storage Solutions, Inc. (DSS) is identified as the only authorized and licensed vendor on the east coast capable of performing the work without voiding the warranty. DSS has provided maintenance since the shelves were purchased and is the only vendor in the geographic region with authorized and certified technicians.

• Market research was conducted, including a letter from the manufacturer dated January 6, 2026, confirming DSS as the sole authorized source.

• Voiding the warranty could lead to the entire shelving system needing replacement, incurring significant costs and negatively impacting USAHEC's mission.

• The Contracting Officer determined the anticipated cost will be fair and reasonable, and that limiting competition is in the best interest of the Government.

Other / Unclassified

This document is a letter from Spacesaver Corporation to John R. Thoman, Purchasing Agent for the Mission and Installation Contracting Command (MICC) at Carlisle Barracks. The letter confirms that Diversified Storage Solutions is the sole authorized contractor for selling, servicing, and installing Spacesaver High Density Mobile Storage Systems, compact shelving, and storage products within the state of Pennsylvania.

This letter clarifies the authorized vendor for Spacesaver products and services in Pennsylvania. It emphasizes that only factory-trained and certified technicians from Diversified Storage Solutions can perform installations, service, moves, or additions to Spacesaver systems. The letter also states that using unauthorized parties will void the warranty and prevent the purchase of replacement or upgrade parts. This information is crucial for potential bidders to understand who is authorized to perform work related to Spacesaver systems for the US Army Heritage and Education Center.

Sources Sought Synopsis

This notice is a Sources Sought Synopsis for "Spacesaver movable shelf maintenance." The U.S. Government is currently considering a sole source contract award but is seeking information from interested businesses to determine if a competitive procurement is feasible. The government is particularly interested in hearing from small businesses in all socioeconomic categories.

The government is considering a Firm Fixed Price contract with Diversified Storage Solutions for Spacesaver movable shelf maintenance. The statutory authority cited for this potential sole source procurement is FAR 6.302-1 and 10 U.S.C. 2304(c)(1).

Performance Work Statement (PWS), Sole Source Justification, Sources Sought Notice, and Spacesaver Representation Letter are attached.

• This is NOT a Request for Quote (RFQ) or a promise to issue one.

• The government is not seeking quotes, bids, or proposals at this time.

• No payment will be made for information or administrative costs incurred in response to this notice.

• Submittals will not be returned.

• The decision to compete this requirement is at the government's discretion.

• NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance)

• Size Standard: $12.5,000,000

• PSC Code: J036 (Maint/Repair/Rebuild of Equipment- Special Industry Machinery)

Respondents are requested to provide:

• Identification of any actions unnecessarily restricting competition.
• Firm's contact information, business size, and DUNS/CAGE codes.
• Interest in competing as a prime contractor or identifying subcontracting/teaming plans.
• Detailed experience with similar requirements, including size, scope, complexity, and certifications. Vendors must be able to work on Spacesaver brand shelving without voiding the manufacturer's warranty.
• Information on commercial availability, pricing, delivery schedules, and terms for the requirement.
• Recommendations on structuring contract requirements to facilitate competition, especially among small businesses.
• Suggestions for improving the Army's approach, specifications, or draft PWS/PRS.