Air Boss Service (Airshow 2027) - Beale AFB CA

Solicitation / RFP / RFQ

This solicitation (FA468626Q0008) is for "Air Boss Service (Airshow 2027)". The contractor will be responsible for the planning, coordination, and operational execution of all aerial event components for an airshow. A key focus will be on live airspace control, performer safety, and coordination with the Federal Aviation Administration (FAA), in accordance with the Performance Work Statement (PWS).

• Planning, coordination, and operational execution of aerial event components.

• Live airspace control.

• Performer safety.

• FAA coordination.

• Air Boss services for a 3-day Air Show.

• Consultation, planning, and materials related to the Air Boss services.

• Lodging as required by the PWS.

• Contract Type: Firm-Fixed Price (FFP).

• Period of Performance: 11 May 2026 to 10 May 2027 for all line items.

• Estimated Value: Not explicitly stated, but the NAICS size standard is $22,000,000.00.

• Offer Due Date: 04 May 2026, 10:00 AM Local Time.

• Evaluation Factors: Best value will be determined using trade-off procedures considering Technical Acceptability, Past Performance, and Price. These factors are considered approximately equal in importance.

• Technical evaluation will be based on Sub-Factors: Documentation of Liability Insurance, FAA Authorization, and ICAS Air Boss authorization.

• Past Performance will be evaluated based on recency, relevancy, and quality.

• Price will be evaluated for reasonableness, completeness, and accuracy.

• Offerors must be registered in SAM.gov and have current representations and certifications.

• The acquisition is set aside 100% for Small Business.

• The solicitation includes numerous FAR and DFARS clauses incorporated by reference and in full text, covering topics such as electronic invoicing, representations and certifications, Buy American Act, contract terms, and payment instructions.

• Attachments include a Performance Work Statement (PWS) and a Wage Determination.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for a professional Air Boss and associated services for the production and execution of the 2027 Beale Air Show at Beale Air Force Base (BAFB). The event is a critical community engagement initiative, and the Air Boss service is essential for its safe and efficient execution, preventing safety incidents and ensuring compliance with all applicable regulations.

• Provide a professional Air Boss and all associated services for the complete production and execution of the 2027 Beale Air Show.

• Services include personnel, labor, materials, equipment, management, supervision, coordination, lodging, and transportation.

• Primary service involves safe and efficient command and control of all aerial performances, directing the flow of the event, and serving as the primary authority over the active air show airspace.

• On-site services required during planning, arrival, practice, and execution phases from 15-18 April 2027.

• Air Boss shall arrive on-site no later than 0900 local time on 15 April 2027.

• Live Air Boss duties will be performed from 16-18 April 2027.

• Strict adherence to all applicable Federal Aviation Administration (FAA) regulations, Department of Defense (DoD) and Air Force standards.

• Provide all necessary certifications and proof of insurance.

• Coordinate all changes or deviations from the schedule with the Air Show Director.

• Comprehensive liability insurance policy with a coverage minimum of $1,000,000.

• Responsible for providing adequate insurance to cover the full replacement cost of any equipment used.

• On-site services: 15-18 April 2027.

• Location: Beale Air Force Base, CA.

• Contractor must possess and provide a current FAA recognized Multi-Venue Letter of Authorization (LOA).

• Contractor must be affiliated with the International Council of Airshows (ICAS) and on the current ICAS Air Boss Master listing.

• Demonstrate recent and relevant experience as the lead Air Boss for a minimum of two (2) military air shows within the last two (2) years, including coordination with single ship fighter demonstrations.

• Contractor personnel shall present a neat appearance and be easily recognizable on the installation.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (WD 2015-5659, Revision 25) establishing minimum wage rates and fringe benefits for various occupations under the Service Contract Act. It is applicable to contracts in California, specifically for the counties of Sutter and Yuba.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage adjustments).
• Details provisions for vacation, holidays, hazardous pay differentials, and uniform allowances.
• Outlines the process for requesting additional classifications and wage rates (Conformance Process).

This document is crucial for bidders to understand the minimum labor costs associated with performing a contract in the specified geographic area. It directly impacts the pricing of proposals by defining the required wage rates and fringe benefits for various job classifications. Bidders must ensure their proposed labor costs meet or exceed these minimums to comply with the Service Contract Act.

Form / Attachment / Pricing Sheet

This document is a Past Performance Summary Sheet (PPSS) that offerors must complete to provide details about their past performance on relevant contracts. It is intended to help the government evaluate an offeror's ability to perform the proposed effort.

• Offeror Information: Requires Offeror Name, CAGE Code, and DUNS Number.

• Contract Information: Details required for each contract include Program Title, Contractor Name, CAGE Code, Contract Number, Contract Type, award method (competitive/set-aside), Period of Performance, Initial and Current/Final Contract Cost, and reasons for cost differences.

• Effort Description: Requires a description of the work performed as Prime or Subcontractor, including the percentage of work performed by the offeror.

• Points of Contact (POCs): Requires contact information for Primary Customer POCs (Program Manager, Contracting Officer, Administrative CO).

• A separate form must be completed for each contract submitted.

• Offerors should only submit the number of efforts requested in the solicitation.

• Information should be provided for contracts considered relevant to the instant acquisition, with a clear rationale supporting the assertion of relevance, including scope, magnitude, and complexity.

• If only a portion of a contract is relevant, that portion must be clearly identified.

• Recency and relevancy are defined in the solicitation.

• In addition to relevance, include information demonstrating customer satisfaction, quality of service, or performance metrics.

This form is critical for bidders to demonstrate their past performance capabilities. It requires detailed information about previous contracts, including their scope, cost, and performance, as well as customer contact information. Proper completion is essential for the government's evaluation of the offeror's ability to successfully execute the proposed effort.