Air Filter Replacement Service

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a service contract for the replacement of all air filters and reusable media within the USDA, APHIS, Phoenix Rearing Facility (PRF) to improve bacterial growth control and air quality.

• Provide all required sizes of MERV 8 pleated filters and reusable media for walk-in coolers.

• Remove and dispose of used filters.

• Measure openings for custom frames.

• Fabricate removable, three-section frames for walk-in cooler evaporator units.

• Replace filters in various locations according to specific schedules (e.g., walk-in coolers weekly, dark rooms monthly, HEPA filters semi-annually).

• Filters for walk-in coolers are to be changed weekly.

• Reusable media for walk-in coolers are to be changed semi-annually.

• Filters in dark rooms, larval rooms, hallways, shop, and electrical rooms are to be changed monthly.

• All HEPA filters are to be changed every six months.

• Documentation of all work performed is required for payment.

• Project Location: USDA, APHIS, Phoenix Rearing Facility, 3645 E. Chipman Road, Phoenix AZ. 85040.

• Work hours are Monday-Friday, 6 a.m. – 2:30 p.m., with exceptions requiring prior written approval.

• Contractor must provide all labor and required parts.

• Contractor must provide Safety Data Sheets for any products used.

• Contractor is responsible for any damages caused by their employees.

• Contractor must provide their own Personal Protective Equipment (PPE).

• Contractor must place and remove barricades for safety and keep the work site clean and orderly.

• All equipment must be removed from pedestrian areas at the end of the workday.

• Water and electrical power will be provided by the government, with connections requiring approval.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for Air Filter Replacement Service for the Phoenix Rearing Facility. It is prepared in accordance with FAR Part 12 and constitutes the only solicitation; no separate written solicitation will be issued.

• The core service required is Air Filter Replacement.

• A Statement of Work (SOW) is attached and referenced for detailed requirements.

• The solicitation incorporates numerous Federal Acquisition Regulation (FAR) and Agriculture Acquisition Regulation (AGAR) clauses and provisions, which are critical for understanding contract terms.

• Anticipated Award Type: Firm-Fixed Price contract.

• Period of Performance: One (1) one-year base period and four (4) one-year option periods, not to exceed five (5) years total.

• The contract will include FAR 52.217-8 (Option to Extend Services) for up to a six-month extension.

• Submission: Contractors must submit pricing for all items to be considered responsive.

• Evaluation Criteria: Quotes will be evaluated based on the lowest price technically acceptable (LPTA) criteria. This includes:

  • Price: Evaluated for fairness and reasonableness, including options and potential extensions.
  • Technical Acceptability: Rated as "acceptable" or "unacceptable" based on the offeror's ability to meet requirements and demonstrate understanding of the PWS.
  • Past Performance: Evaluated as "acceptable" or "neutral" using references and systems like CPARS.

• Offerors must provide detailed explanations of their ability to perform services and any requirements they cannot accomplish.

• Quotations must be held firm for 90 calendar days from the specified receipt date.

• Key Deadlines:

  • Mandatory Site Visit: March 25 and 26, 2026.
  • Questions Due: April 3, 2026, 9:00 AM Eastern Time.

• This acquisition is set-aside for small business concerns.

• Specifically, it is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• The North American Industry Classification Standard (NAICS) Code is 23220, with a small business size standard of $19 million.

• A mandatory site visit is required for eligibility for award. Vendors must sign the attendance sheet.

• Full text of incorporated clauses and provisions may be accessed electronically at www.acquisition.gov.

• The place of performance is the USDA APHIS Phoenix Rearing Facility, Phoenix, AZ.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5469, Revision No. 29) applicable to the State of Arizona, specifically the counties of Maricopa and Pinal. It lists various occupational classifications along with their corresponding minimum hourly wage rates and required fringe benefits.

This wage determination is crucial for any bidder responding to a Service Contract Act (SCA) covered opportunity in the specified geographic area. It establishes the minimum wages and benefits that must be paid to employees performing work under the contract. Key information includes:

• Occupational Wage Rates: A comprehensive list of job titles and their minimum hourly pay.
• Fringe Benefits: Details on Health & Welfare benefits (standard and EO 13706 specific), paid vacation accrual, and a list of 11 paid holidays.
• Executive Order Applicability: Notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), including their effective dates and requirements.
• Hazardous Pay: Information on differential pay for working with ordnance, explosives, and incendiary materials (8% for high hazard, 4% for low hazard).
• Uniform Allowance: Guidance on contractor responsibilities for uniform costs and maintenance.
• Conformance Process: Instructions for requesting authorization of additional classifications and wage rates (using Standard Form 1444) if an occupation is not listed in the determination.

Bidders must use this information to accurately calculate labor costs for their proposals and ensure compliance with federal labor laws.

Form / Attachment / Pricing Sheet

This document lists the required filter sizes and quantities for various fan coil units (FC) and air handling units (AHU) across different areas (Area 1, Area 2, Area 3, Area 4). It serves as a specification for filter replacements or procurement.

• Fan Coil # / AHU: Unique identifier for the unit.
• Area: Location of the unit within the facility.
• Filter Size: Specific dimensions of the required filters (e.g., 7.5X52X1, 20X24X1).
• Quantity: The number of filters needed for each unit.
• Notes: Additional details, such as HEPA filters or specific per-size requirements.

This document is crucial for bidders to understand the exact filter specifications required for maintenance or replacement contracts. It directly informs the types and quantities of filters that need to be sourced and supplied, impacting pricing and logistical planning for any bid.

Solicitation / RFP / RFQ

This document is a solicitation for commercial items, specifically for the maintenance of miscellaneous buildings, including filter replacements. The acquisition is being conducted by USDA APHIS.

• Weekly Filter Replacement

• Monthly Filter Replacement

• Semi-annual Filter Replacement

• All services are to be performed in accordance with an attached Statement of Work (SOW).

• The solicitation includes an initial period of performance from 04/17/2026 to 04/16/2031.

• Option years are included for filter replacement services.

• The solicitation issue date is 03/12/2026.

• The offer due date is 04/10/2026 at 0900 ET.

• Federal Acquisition Regulation (FAR) clauses 52.212-1, 52.212-4, and 52.212-5 are incorporated by reference and are attached.

• The acquisition is listed as "UNRESTRICTED" with no specific set-aside indicated.

• The North American Industry Classification Standard (NAICS) code is 238220 with a size standard of $19 million.

• The solicitation number is 1263952600070.

• The issuing office is USDA APHIS, Minneapolis, MN.