Air Handling Unit Cooling Coil Replacement

Amendment / Modification

• The original solicitation resulted in zero technically acceptable offers.

• The response date for offers has been extended.

• The small business set-aside has been removed, making the solicitation unrestricted.

• Offeror due date changed from 09-MAR-26 to 13-MAR-26.

• Small Business Set-Aside is removed.

• The deadline for submitting offers has been extended.

• The opportunity is now open to all businesses, not just small businesses.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure the replacement of Air Handling Unit (AHU) #1 Cooling Coil at the USDA ARS Robert W. Holley Center for Agriculture in Ithaca, NY. The acquisition is set aside for Total Small Business concerns.

• Replacement of the Chilled Water Coil in AHU #1.

• The Scope of Work (SOW) is provided as Attachment 1.

• Delivery is required within 30 days after award.

• Award Type: Firm-fixed-price.

• Period of Performance: Not explicitly stated, but delivery is within 30 days of award.

• Estimated Value: Not stated, but the small business size standard is $19M.

• Submission Deadline: February 25th, 10:00 AM Central Time.

• Submission Method: Email to kelly.wright@usda.gov with subject line "RFQ 1232SA26Q0216".

• Offer Acceptance Period: 60 calendar days from the receipt date.

• Evaluation Method: Lowest Priced Technically Acceptable (LPTA).

• Key Milestones: Delivery within 30 days after award.

• This acquisition is set aside for Total Small Business concerns.

• Applicable NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• Small Business Size Standard: $19M.

• Offerors must be registered with the System for Award Management (SAM) with an active registration at the time of solicitation closing.

• The solicitation incorporates provisions and clauses by reference. Full text can be accessed at www.acquisition.gov.

• Offerors must provide at least two (2) recent and relevant references for similar cooling coil replacement activities.

• A site visit is recommended and offerors not attending will be found non-responsive.

Statement of Work (SOW)

To replace a failed chilled water coil in Air Handling Unit One (1) at the Robert W. Holley Center for Agriculture and Health in Ithaca, N.Y.

• Remove the existing failed chilled water coil.

• Install an exact replacement coil.

• Ensure minimal disturbance to ancillary equipment and building occupants.

• The building will remain operational during repair work.

• Research activities must not be disrupted.

• The period of performance is twelve (12) weeks after receiving the Notice to Proceed (NTP).

• Location: Robert W. Holley Center for Agriculture and Health, 538 Tower Road, Ithaca, N.Y. 14853.

• Contractor must provide all labor, insurance, permits, tools, material, equipment, and travel.

• Work must be performed by properly trained and licensed personnel.

• Existing coil must be removed and recycled.

• Temporary measures to maintain security and protect the building from leakage or dust are required.

• A third-party quality assurance contractor may be hired by the Government.

• Contractor must coordinate with the USDA Operations Manager.

• Work premises must be kept clean.

• Elevator access to the third floor is available; access to the penthouse is via stairs.

• Care must be taken to avoid damaging surrounding equipment.

• Humidification equipment and ductwork may need temporary relocation and reinstallation.

• Demolition and reinstallation of piping/ductwork is required.

• No weapons are permitted on Federal property.

• Provide a project schedule within seven (7) calendar days of award.

• Submittals (product data) must be provided in advance for review and approval via email (PDF format) to the CO, COR, and LM.

• Do not purchase material without Government approval of submittals.

• A one (1) year warranty for workmanship and material failures from the date of final acceptance is required.

• Submit all product warranty documents to the COR.

A site visit is highly recommended for potential bidders.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determinations applicable to building construction projects in Tompkins County, New York. It outlines prevailing wage rates and fringe benefits for various construction trades.

• General Decision Number: NY20260051
• State: New York
• County: Tompkins County
• Construction Type: Building (excluding single-family homes and apartments up to 4 stories)
• Trades Covered: Bricklayer, Carpenter, Electrician, Elevator Mechanic, Power Equipment Operator, Ironworker, Laborer, Painter, Plumber/Pipefitter, Roofer, Sprinkler Fitter, Sheet Metal Worker, Glazier, Insulator, Welder.
• Rates and Fringes: Specific hourly rates and fringe benefit amounts are listed for each trade classification.
• Footnotes: Include details on paid holidays and vacation accrual.
• Executive Orders: References Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage for Federal Contractors), outlining contractor obligations.
• Appeals Process: Details the procedure for appealing wage determination decisions.

This document is crucial for bidders to understand the labor costs associated with the construction opportunity. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project, directly impacting the overall cost of proposals. Bidders must ensure their proposed labor rates comply with these determinations.

Other / Unclassified

This document provides information regarding a mandatory site visit and the process for submitting questions related to an unspecified solicitation.

• Site Visit: Attendance is mandatory. Interested parties must contact Michael Merchant (Michael.Merchant@usda.gov, 607-252-4001) to arrange and schedule individual site visits. There will not be a formal organized site visit.
• Questions: All questions must be submitted via email to kelly.wright@usda.gov no later than February 27th at 10:00 AM Central Time. The solicitation name and number should be included in the email subject line.