Air Show VIP Tent Rental
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force is conducting market research via a Sources Sought notice for Air Show VIP Tent Rental services at Hill Air Force Base, Utah. This requirement is for the 2026 Warriors Over the Wasatch Airshow, aiming to provide a first-class environment for state and local leaders. The contractor will be responsible for providing, setting up, and removing all necessary equipment for a Commander's VIP Tent. Responses are due by January 26, 2026.
Scope of Work
The contractor shall provide all equipment, materials, and labor for the delivery, setup, teardown, and removal of temporary tents, tables, chairs, linens, and outdoor furniture for the VIP Tent. This includes:
- Tents: One 30’ x 50’ canopy tent and one 30’ x 60’ canopy tent.
- Anchoring: 16 x 1800 lb. cement bases.
- Seating: 475 white plastic folding chairs, 6 three-person wicker couches, and 12 one-person wicker outdoor chairs.
- Tables: 40 x 60-inch round tables and 6 outdoor wooden side/end tables.
- Linens: 26 red, 26 white, and 28 blue round linens sized for 60-inch tables. All provided items must be in clean, well-maintained, and serviceable condition.
Period & Place of Performance
- Event Dates: 27-28 June 2026
- Setup Completion: No later than 25 June 2026
- Removal Completion: No later than 29 June 2026
- Place of Performance: Flight line at Hill Air Force Base, Utah.
Contract & Timeline
- Type: Sources Sought / Market Research
- Set-Aside: None specified
- Product Service Code: W083 (Lease Or Rental Of Equipment: Textiles, Leather, Furs, Apparel And Shoe Findings, Tents And Flags)
- Response Due: January 26, 2026
- Published: January 15, 2026
Special Requirements
- Insurance: Contractor must maintain sufficient insurance valid through the period of performance.
- Base Access: Contractor personnel are subject to Hill AFB access requirements, potentially including background vetting and identification checks.
Additional Notes
This notice is for planning purposes only to identify capable sources and does not constitute a solicitation or guarantee a future award.