Air University Auditoriums and Conference Rooms Maintenance Plan
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force is conducting a Sources Sought for a Maintenance Plan for Air University Auditoriums and Conference Rooms at Maxwell Air Force Base and Gunter Annex, Montgomery, AL. This market research aims to identify qualified sources for audio-visual (A/V) system maintenance and repair. Responses are due by March 6, 2026.
Scope of Work
The requirement involves comprehensive maintenance and repair services for A/V systems across approximately 21 auditoriums, 237 classrooms, and 43 conference rooms at Air University facilities. The contractor will be responsible for:
- Regular routine maintenance of A/V equipment.
- Responding to repair requests, including diagnosis and coordination.
- On-site maintenance and service, with frequent trips to Maxwell AFB and Gunter Annex.
- Scheduled maintenance visits (minimum quarterly) during Mon-Fri, 0700-1730 CST.
- Unscheduled maintenance response within 48 hours of approval.
- Preventive maintenance according to manufacturer requirements for various components (projectors, monitors, control systems, etc.).
- Warranty management for existing A/V systems.
- Replacement of out-of-warranty, non-repairable, or obsolete items.
- Initial equipment inspections and training materials for new equipment.
- Maintaining system documentation (diagrams, code, firmware lists) and conducting yearly market research for replacement parts.
Contract & Timeline
- Opportunity Type: Sources Sought
- Anticipated Contract Type: Firm Fixed Price (FFP)
- Anticipated Period of Performance: Base period of August 1, 2026, through July 31, 2027, with four (4) one-year option periods.
- Place of Performance: Maxwell AFB and Gunter Annex, Montgomery, AL.
- NAICS Code: 811210 – Electronic and Precision Equipment Repair and Maintenance (Small Business Size Standard: $34 million).
- Response Due: March 6, 2026, at 22:30 UTC.
- Published Date: February 23, 2026.
Socio-Economic Considerations
No small business set-aside determination has been made at this time. Interested offerors, including small businesses, are strongly encouraged to include their socio-economic status (e.g., Small Business, 8(a), HUBZone, Woman-Owned, Service-Disabled Veteran-Owned) in their response. The acquisition strategy will be determined based on the results of this market research.
Submission Instructions
Potential sources must submit a capability statement including:
- Company Name, Address, Point of Contact, CAGE Code.
- A brief description of capability to perform required services.
- Confirmation of ability to perform work at Maxwell AFB and Gunter Annex.
- Socio-economic status (if applicable).
- Business size according to NAICS 811210.
Special Requirements (from PWS)
Contractor personnel must possess InfoCom CTS-I, CTS certifications and factory certifications for control systems. All repairs must be performed by an authorized service center. Adherence to security requirements for unclassified services and base policies is mandatory.