Aircraft Pilot Training Services

Amendment / Modification

• This document is Amendment A0001 to RFP 70B02C26R00000001.

• The purpose of this amendment is to provide answers to questions received in response to the solicitation.

• The amendment addresses questions related to the original solicitation.

• The document does not explicitly state if proposal deadlines or requirements were modified, but it provides answers to vendor questions, which may impact proposal preparation.

Questions & Answers / Clarifications

This document provides responses to vendor inquiries regarding the opportunity 70B02C26R00000001.

• Incumbency/Recompete Status: The opportunity is a recompete. The following award numbers and contractors are identified as incumbents or past providers of similar services:
  • 70B02C21D00000002 - Helistream
  • 70B02C21D00000007 – CAE USA Inc.
  • 70B02C21D00000008 – Flight Safety International

This clarification provides information on the incumbent contractors, which may be relevant for bidders assessing the competitive landscape and their own qualifications.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) from the Department of Homeland Security, U.S. Customs and Border Protection (CBP) seeks Aircraft Pilot Training Services. This procurement is a Full and Open Competition with a partial Small Business Set-Aside.

The services include specific and generic training for a variety of aircraft and Federal Aviation Administration (FAA) pilot certifications and ratings. The requirements are divided into two Functional Areas:

• Functional Area 1 (Full and Open Competition): Aircraft Pilot Training. One or more single award IDIQ contracts may be awarded.

• Functional Area 2 (Small Business Set-Aside): Light Enforcement Helicopter Training. One single award IDIQ contract may be awarded.

• Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ) with Firm Fixed Price line items.

• Period of Performance: Anticipated to consist of five one-year ordering periods, from May 1, 2026, through April 30, 2031.

• Minimum Guarantee: $250,000 for Functional Area 1 and $250,000 for Functional Area 2.

• Maximum Order: $5,000,000 for single items or $9,000,000 for combinations of items for Functional Area 1; $4,000,000 per order for Functional Area 2.

• Proposal Submission Deadline: March 18, 2026, at 1:00 PM EST.

• Proposal Submission: Volumes I (Business Management Information - Cost/Price) and II (Technical/Technical Management) to be submitted electronically via email.

• Evaluation Criteria: Proposals will be evaluated based on a trade-off process, considering Technical Capabilities, Past Performance, and Price. Technical Capabilities and Past Performance are significantly more important than Price.

• Functional Area 1: Full and Open Competition.

• Functional Area 2: Set-Aside for Small Business Awards only.

• HUBZone Preference: A 10 percent price evaluation preference may be applied for HUBZone small business concerns.

• Questions Deadline: February 25, 2026, at 5 PM EST.

• Attachments: Performance Work Statement (PWS) and Quality Assurance Surveillance Plan (QASP) are attached.

• Payment: Invoices must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform System (IPP).

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) for aviation training contracts. Its purpose is to establish a standard for government surveillance of contractor quality control to ensure services meet contract requirements and performance metrics. It outlines the government's approach to monitoring contractor performance and payment for acceptable services.

• Government Roles and Responsibilities: Details the duties of the Procurement Contracting Officer (PCO)/Administrative Contracting Officer (ACO) and the Contracting Officer Representative (COR) in overseeing contractor performance and quality.
• Scope of Government Quality Assurance Surveillance: Defines the standard and procedures for government inspections, including the use of Performance Assessment Reports (PARs) and Corrective Action Reports (CARs).
• Methods of Inspection: Outlines various inspection methods such as 100% Inspection, Periodic Inspection, Random Inspection, Performance Evaluation Meetings, and Customer Feedback.
• Service Summary (SS): Details specific performance objectives, standards, acceptable quality levels (AQLs), and methods of inspection for various aspects of the contract, including:
  • Contractor Scheduling (SS #1)
  • Contractor Invoicing (SS #2)
  • Contractor Training Materials (SS #3)
  • Training Through-Put Capability (SS #4)
  • Safety (SS #5)
  • Monthly Status Report (SS #6)
  • Government Oversight / Surveillance of Non-SS Items (SS #7)
• Successful Performance: Defines how acceptable services are demonstrated (accepted invoice and receiving report) and the role of the Acceptable Quality Level (AQL).
• Documentation of Surveillance: Describes how the COR will maintain a QA file and document all surveillance activities.
• Certification of Services: Explains the process for certifying services through the Invoice Processing Platform (IPP).
• QASP Attachments: Lists Appendix A – Estimated Training Throughput.

This QASP provides potential bidders with a clear understanding of how their performance will be monitored and evaluated if awarded the contract. It outlines the specific performance standards, metrics, inspection methods, and reporting requirements that will be used to assess contract compliance. Bidders can use this information to develop their own quality control plans and ensure their proposed services meet or exceed government expectations.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide experienced, proactive, full-service training providers for the Department of Homeland Security (DHS), U.S. Customs and Border Protection (CBP), Air and Marine Operations (AMO) to meet their aircraft pilot training requirements.

• Provide aircraft-specific and generic training for various aircraft and FAA pilot certifications/ratings.

• Training includes ground school (academic classes) and flight training.

• Courses may evolve or be added/phased out based on CBP aircraft fleet changes, mission needs, or pilot demand.

• Training must meet FAA curriculum and syllabus requirements (FAR Part 141 or 142) or DOD/OEM standards where applicable.

• Contractor must provide points of contact for scheduling, all required training materials (textbooks, study guides, etc.), study/examination rooms, and training certificates.

• Initial and Recurrent Courses: Airbus AS-350 (B2, B3, B3e/H125, 2B1), Beechcraft King Air (200, 350, 360), Bombardier DHC-8 (Q200, Q300), Pilatus PC-12, UH-60 (Black Hawk A, L, HH-60, M) / S-70.

• Additional Courses: NVG emergency procedures, differences training between aircraft variants, maintenance check pilot, and instructor pilot courses.

• Training must adhere to FAA FAR Part 141 or 142 standards, or DOD/OEM standards as applicable.

• Simulators must meet FAA Part 142 standards, preferably FFS Level D, or approved lower levels.

• Aircraft and simulators must be equipped with modern avionics, instruments, and GPS (WAAS enabled for LPV/ILS approaches).

• Instructors must be FAA-FAR certified and qualified for the specific aircraft.

• Training records must be submitted within five business days of course completion.

• Monthly status reports are required.

• Period of Performance: One base year and four one-year option periods (May 1, 2026 - April 30, 2031).

• Place of Performance: Contractor's facility(s) to be provided at contract award.

• Contractor must possess and maintain FAA FAR Part 141 or 142 certification.

• Facilities must be in commercial use and certified prior to proposal submission.

• No Government Furnished Equipment (GFE) will be provided.

• Contractor must handle Personal Identifiable Information (PII) securely.

• Offerors must sign a Non-Disclosure Agreement.