Airfield Vehicle Gates Maintenance and Repair Services

Sources Sought Notice

This notice is for informational and planning purposes only to gather market research for the procurement of Airfield Vehicle Gates Maintenance and Repair Services at Langley AFB, Virginia. The government is seeking to understand industry capabilities and determine if the requirement should be competed or set aside.

• Maintenance and repair of eight (8) mechanical airfield vehicle gates.

• Services to be performed in accordance with best commercial practices and original manufacturer specifications.

• Includes quarterly preventative maintenance and one-time repairs.

• Anticipated contract structure: one (1) 12-month base period and four (4) one-year option periods.

• Estimated award date: on or about July 21, 2026.

• Estimated Request for Quote (RFQ) release date: on or about July 7, 2026.

• This is NOT a Request for Quote; no contract will result from this notice.

• Interested parties must submit a capabilities package (max 6 pages) outlining relevant business abilities and addressing questions in Attachment 1.

• Submission deadline: June 29, 2026, 12:00 p.m. Eastern Time.

• Submission method: Email to Vanity Wright (vanity.wright@us.af.mil) and SSgt Radost Griffin (radost.griffin@us.af.mil).

• The government will provide email confirmation of receipt.

• Applicable NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance).

• Size Standard: $12.5M.

• Interested parties must be registered in SAM.gov.

• The government is seeking input on whether the requirement should be competed or set aside, particularly for small businesses.

• All information will be disseminated and exchanged via internet and e-mail; hard copies will not be provided.

• The government is not requesting technical or management proposals at this time.

• Responses will be used solely for market research to formulate the acquisition strategy.

Performance Work Statement (PWS)

To ensure all specified airfield vehicle gates at Langley AFB are maintained in a state of good repair, functioning reliably, safely, and continuously through scheduled preventative maintenance and specific repairs.

• Provide all personnel, equipment, supplies, and services for Airfield Vehicle Gates Maintenance and Repair.

• Perform quarterly preventative maintenance (3 times per year in base year, 4 times in option years) on eight (8) mechanical slide gates.

• Perform one-time repairs on eight (8) mechanical vehicle gates as detailed in the tasks section.

• Services include maintenance and repair in accordance with best commercial practices and manufacturer specifications.

• 100% operational rate for all specified gates following initial repairs.

• Zero deviation from standard for quarterly inspections and preventative maintenance.

• 100% deliverable of reports within 5 days of maintenance.

• Work to be performed on-site at Langley Air Force Base, Hampton, VA.

• Contract type is firm-fixed price.

• Contractor must develop and maintain an effective quality control program.

• Employees must possess and maintain current Certified Gate Automation Technician (CGAT) certification.

• Contractor is responsible for key control and lock combinations.

• Contractor must comply with all federal, state, and local environmental laws.

• Contractor must identify and report repairs outside the scope of preventive maintenance.

• For repairs over $2,500.00, contractor must provide scope of work to COR, who will initiate RFQ process. Contractor provides quote to contract specialist.

• For individual parts exceeding $250.00, contractor must provide three quotes to demonstrate best value.