Airshow Support Pitch Day Event at AFDW Small Business Summit
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force District of Washington (AFDW) is hosting an Airshow Support Pitch Day Event on May 14, 2026, at Joint Base Andrews. This Special Notice seeks to gather information from small businesses capable of providing turnkey airshow management services. The event is part of the AFDW Small Business Summit and serves as market research to inform a potential future acquisition strategy for managing large-scale public airshows.
Background & Objective
AFDW periodically hosts major public airshows, which are critical community outreach platforms. The planning and execution of these events require significant logistical, safety, marketing, and administrative efforts. AFDW is exploring partnerships with industry experts to manage these functions, allowing military personnel to focus on primary duties. The objective of this pitch day is to understand industry capabilities, approaches, and cost structures for comprehensive airshow management, from concept development to post-event analysis.
Pitch Day Event Details
- Event: Airshow Support Pitch Day Event at AFDW Small Business Summit
- Date & Time: May 14, 2026, from 0800-1630 EDT. Pitch sessions are from 1330-1630 EDT in 30-minute increments.
- Location: Joint Base Andrews.
- Attendees: Primarily intended for small businesses with experience in large-scale event management, particularly airshows.
- Registration: Pre-registration is required for both the Summit and the Pitch Event via provided links. Day-of registration is available but not guaranteed. In-person attendance is preferred, with virtual options potentially available.
- Alternative Response: For those unable to attend, AFDW requests responses to RFI notice (Airshow-001) to the identified Points of Contact by May 13, 2026.
Scope of Services & Requirements
AFDW is interested in the full spectrum of airshow management services. Vendors should prepare pitches covering five key areas:
- Company Capabilities & Experience: Demonstrate a portfolio of large-scale airshows and military collaboration experience.
- Scope of Services & Technical Approach: Outline comprehensive service offerings.
- Staffing & Key Personnel: Present staffing plans.
- Safety, Security & Compliance: Address these critical aspects.
- Business & Cost Structure: Provide a Rough Order of Magnitude (ROM) for a multi-day airshow, considering a budget range of $2-5 million, informed by the 2025 Joint Base Andrews Air & Space Expo.
Post-Event & Next Steps
The government will evaluate pitches and may publish potential Courses of Action (COAs). Further meetings or events may be held for clarification. AFDW reserves the right to not pursue the requirement if market research does not support viability.
Points of Contact
- Primary: Anita Rochford (anita.rochford.2@us.af.mil)
- Secondary: Heather Roe (heather.roe.1@us.af.mil)