58--AK-KENAI NWR-THERMAL SENSOR

Solicitation / RFP / RFQ

This document outlines the specifications for a Cooled Thermal MWIR High Resolution Camera, Software, and Lens. It details the technical requirements, performance capabilities, and evaluation criteria for potential vendors.

• Camera: Cooled InSb sensor (3-5 µm spectral range), resolution of at least 1280x720, NETD ≤30 mK, measurement accuracy of ±1.5 °C, temperature range -20 °C to 100 °C, integration time ≤1 µs, programmable frame rate (0.5 Hz to ≥40 Hz), weight ≤10 lbs, and mounting provisions.

• Lens: Capable of achieving specified GSD and FOV at 1000 m AGL, electronic focus control, calibrated for 3-5 µm band (-20 °C to 100+ °C), f-number between f/2.0 and f/2.5.

• Electronics & Environmental: Cooler MTTF > 10,000 hours, operating temperature -20 °C to +50 °C, altitude up to 2000 m ASL, 110-240 V AC input, compliance with IEC 60068-2-6 (vibration) and IEC 60068-2-27 (shock).

• Software: Perpetual license for viewing, conversion, and management of infrared images/sequences; Windows OS compatible; full-screen viewing with color palettes and temperature indication; export to TIFF, JPG, PNG, MPEG-4; analysis tools; recording of snapshots and movies with per-pixel temperature data.

• Performance Capabilities (at 1000 m AGL): GSD < 75 cm, horizontal FOV > 750 m, vertical FOV > 400 m, accurate time stamping, GPS integration capability.

• Delivery: FOB Destination. Prices quoted must include installation. Installation is the sole responsibility of the contractor.

• Delivery Location: Kenai National Wildlife Refuge, Soldotna, AK.

• Evaluation Criteria: Technical Compliance, Lens & Optics, Environmental & Reliability, Software, Past Performance & Support.

• Technical Compliance: Vendors must submit specification sheets, technical data, or independent test reports. Details on detector type, resolution, NETD, accuracy, frame rate, vibration/shock compliance are required.

• Lens & Optics: Details on lens options, focal length, f-number, focus capability, and calculations/documentation for GSD, HFOV, VFOV at 1000 m AGL are required.

• Environmental & Reliability: Documentation of cooler MTTF and environmental qualification data are required.

• Software: Demonstration of required software functionality, license type, and update/support policy documentation are required.

• Past Performance & Support: Evidence of prior delivery of similar systems and description of technical support, warranty, and service options are required.

Not specified in this document.

• Vendors must arrange delivery time at least three days prior to delivery.
• Unloading the product is the sole responsibility of the delivery carrier.

Solicitation

This document contains "Instructions to Offerors—Commercial Products and Commercial Services" (52.212-1) and "Offeror Representations and Certifications—Commercial Products and Commercial Services" (52.212-3). It outlines the requirements for submitting offers, including:

• Offer Submission: Signed and dated offers must be submitted by the specified deadline. Offers can be on SF 1449, letterhead, or as otherwise specified.

• Minimum Offer Content: Offers must include solicitation number, receipt time, offeror's name/address/phone, technical description of items, warranty terms, price and discount terms, "remit to" address, completed representations and certifications (FAR 52.212-3), acknowledgment of amendments, and past performance information if applicable.

• Technical Description: Must be detailed enough for evaluation and may include product literature.

• Representations and Certifications: Offerors must complete annual representations and certifications electronically in SAM.gov or provide them with the offer. This includes details on business size, veteran status, disadvantaged status, women-owned status, HUBZone status, and other relevant certifications.

• Contract Award: The Government intends to award a contract to the most advantageous offer without discussions, but reserves the right to conduct discussions if necessary. Offers may be rejected, and the Government may accept less than the quantity offered.

• Period for Acceptance: Offerors agree to hold prices firm for 30 calendar days from the receipt date, unless otherwise specified.

• Product Samples: May be required and must be submitted at or prior to the offer receipt time at no expense to the Government.

• Multiple Offers: Encouraged, presenting alternative terms and conditions.

• Late Submissions: Will generally not be considered unless received before award and specific conditions are met.

• Evaluation: Offers will be evaluated based on price and other factors, with "Lowest Price Technically Acceptable" being a potential evaluation method.

• Deadlines: Specific deadlines for offer submission are detailed within the solicitation.

• The document references NAICS codes and small business size standards, which appear elsewhere in the solicitation.

• Various small business categories (e.g., small business, HUBZone, 8(a), SDVOSB, EDWOSB, WOSB) are addressed in the representations and certifications.

• The document incorporates numerous FAR clauses and provisions related to commercial products and services, including those related to Buy American, Trade Agreements, Federal Acquisition Supply Chain Security Act Orders, and various labor laws (e.g., child labor, combating trafficking in persons).

• Specific clauses related to IT baseline compliance, cybersecurity, privacy, accessibility, and records management are also referenced.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items, prepared in accordance with FAR Subpart 12.6. It serves as the only solicitation, and written solicitations will not be issued separately. This announcement constitutes a request for quotation (RFQ) for the procurement of specific items.

• Item 00010: FLIR A8581 InSb

• Item 00020: Motorized 17mm lens

• Item 00030: Thermal Sensor and Software

• All items are to be delivered by 03/02/2026.

• Offerors must meet or exceed attached specifications.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: Not explicitly stated beyond delivery dates.

• Estimated Value: Not stated.

• Submission Deadline: January 13, 2026, by 10:00 AM.

• Submission Method: Quotes must be transmitted via email to Carter Duke at carter_duke@fws.gov.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• Required Documents: Offerors must include a completed copy of FAR provision 52.212-3, "Offeror Representations and Certifications - Commercial Items."

• Quotes: Must be on official business letterhead.

• Set-Aside: Total Small Business Set-Aside.

• NAICS Code: 334511 - Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing.

• This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-82.

• The provision at 52.212-1 (Instructions to Offerors - Commercial) and 52.212-2 (Evaluation - Commercial Items) apply.

• The clause at 52.212-4 (Contract Terms and Conditions - Commercial Items) and 52.212-5 (Contract Terms and Conditions Required To Implement Statutes Or Executive Orders - Commercial Items) apply.

• Additional contract requirements, if any, will be attached as a separate document.

• Technical questions or concerns should be sent via email to the technical POC.