Albany MEPS Noon Meals

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide noon meals for Armed Forces applicants processing at the Albany Military Entrance Processing Station (MEPS).

• Provide noon meals Monday through Friday, excluding legal holidays and training days, and up to 28 Saturdays annually.
• Provide "mission day" meals for applicants processing late into the evening or night.
• Meals to be delivered daily by 10:00 a.m. to the MEPS Operations Control Desk.
• Contractor is responsible for securing their own parking.

Each noon meal must include:

• A sub-type sandwich (white or whole wheat, 6-inch, 2.5 oz minimum).

• Meat (4.0 oz minimum): Ham, Turkey, or Roast Beef (sliced).

• Cheese (minimum 1 oz, except on veggie subs): Swiss, Provolone, or American.

• Veggie sandwiches must include lettuce, onions, pickles, green peppers, tomatoes, cucumbers, and at least 4 slices (2 oz) of cheese.

• Individually wrapped lettuce and tomato.

• One bag of chips (1 oz or larger).

• One pre-packaged dessert (large cookie or two medium cookies).

• One medium fresh apple or banana (minimum 1/3 pound).

• One straw and one paper napkin.

• Cold beverages: variety of carbonated soft drinks (diet/regular, 12 oz minimum), bottled water (500 ml or 20 oz), iced tea (12 oz minimum), and whole milk (1/2 pint, upon request).

• Condiments: individual serving of yellow mustard, mayonnaise, salt, pepper, and vinaigrette.

• Meals to be packaged in sturdy containers, clearly marked with the meal type (e.g., ham, turkey, veggie, roast beef).

• Meals must be delivered in a cooler or similar container to maintain proper temperature.

• Contractor must maintain a self-inspection program for quality control.

• Contractor and employees must complete AT Level I, iWATCH, and OPSEC training within 30 days of contract award and annually thereafter.

• Contractor must comply with all personal identity verification requirements and installation access procedures.

• Location: 11A Clinton Avenue, Suite 210, Albany, New York 12207.

• Period of Performance: Not explicitly stated, but daily service is required.

• Notification of subcontractor at proposal submission and after contract award.

• Written notification of subcontractor changes within 10 days to the Contracting Officer (KO).

• Submission of training certificates for affected employees.

• Daily notification of meal numbers by 8:00 a.m.

• Monthly invoices due by the third workday of the following month.

• Payment via Government Purchase Card (GPC).

• Historical lunch quantity data is provided for information only and does not guarantee future performance.

• Government will provide the annual operations schedule and notify contractor in advance when services are not required on scheduled Saturdays.

• Government will transfer meals from contractor-owned containers to government-owned refrigerators.

Solicitation / RFP / RFQ

This solicitation (RFQ W9124D26QA097) is for the procurement of Boxed Noon Meals (sub sandwiches) for applicants processing through the Albany Military Entrance Processing Station (MEPS).

• Provision of Boxed Noon Meals (sub sandwiches).

• Meals must be provided in accordance with the attached Products and Delivery Specification Details (PDS).

• The service is required for a base period and two option periods.

• Contract Type: Fixed Price.

• Base Period: 1 July 2026 through 30 June 2027.

• Option Period 1: 1 July 2027 through 30 June 2028.

• Option Period 2: 1 July 2028 through 30 June 2029.

• The government guarantees to procure $1500.00 of boxed noon meals for the base period.

• Pricing Arrangement: Firm Fixed Price.

• Offer Due Date: 01 June 2026, 10:00 AM Local Time.

• Offerors must submit questions in writing by 14 May 2026, 10:00 AM ET.

• Quotes must be emailed to the Contract Specialist and Contracting Officer.

• Award will be made to a single offeror who is deemed responsible, whose proposal conforms to requirements, and represents the Lowest Priced Technically Acceptable offer.

• Trade-offs between cost/price and non-cost/price factors are not permitted.

• Evaluation Factors:

  • Factor 1: Health Inspection Report (must be current, score "A" or "B", 85+, or "pass").
  • Factor 2: Past Performance (acceptable/unacceptable basis, recent and relevant within 36 months, contracts valued at a minimum of $25,000).

• Offerors must hold prices firm for 90 calendar days from the offer due date.

• This acquisition is a Small Business set-aside.

• North American Industry Classification Standard (NAICS): 311991.

• Size Standard: 700.

• Standard Form 1449 must be executed.

• A legible copy of the state or local government health inspection report is required.

• Subcontractor agreements must be in writing.

• Unit prices must be quoted to the whole penny.