Amarillo Pest Management

Amendment / Modification

This amendment (0001) to solicitation 36C25726Q0508 makes the following changes:

• Responds to vendor questions.

• Extends the solicitation closing date.

• Provides supplemental information for the Performance Work Statement (PWS).

• The solicitation closing date has been extended from May 29, 2026, to June 1, 2026, at 4:00 PM Central Time.

• Supplemental information has been added regarding Normal Business Hours and Attachment 1 (List of Areas/Buildings to be Serviced and Periodicity) for the PWS.

• The proposal submission deadline has been extended to June 1, 2026, at 4:00 PM Central Time.

• Offerors must acknowledge receipt of this amendment.

• The PWS has been clarified with supplemental information, but all original performance requirements remain unchanged.

Other / Unclassified

This document is VA Directive 0057, titled "VA ENVIRONMENTAL MANAGEMENT PROGRAM," dated October 25, 2022. It serves as a transmittal sheet and outlines a revised directive to update the Department of Veterans Affairs' (VA) Environmental Management Program policy.

This directive consolidates and updates existing VA environmental policies and procedures, including those related to green purchasing, chemicals management, pollution prevention, electronics stewardship, environmental compliance, waste prevention and recycling, and environmental management systems. While not a solicitation, it establishes the framework and requirements that may influence future procurements by the VA, particularly concerning environmentally preferable products and services. Bidders interested in VA contracts should be aware of these environmental mandates and policies, as they may be incorporated into future solicitations and contract requirements.

Other / Unclassified

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It provides wage and fringe benefit rates for various occupations in Texas Counties of Armstrong, Carson, Oldham, Potter, and Randall. The document is dated December 3, 2025, with Revision No. 29.

This document is crucial for potential bidders as it establishes the minimum wage rates and fringe benefits that must be paid to service employees working under a contract covered by the Service Contract Act in the specified geographic area. Bidders must review this document to accurately estimate labor costs and ensure compliance with federal labor laws when preparing their proposals. It lists numerous occupations, from administrative support to technical and transportation roles, along with their corresponding hourly rates and required benefits (Health & Welfare).

Key information includes:

• Specific wage rates for a wide range of occupations.
• Health & Welfare benefits ($5.55 per hour or $222.00 per week).
• Information on Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage adjustments).
• Guidance on the conformance process for unlisted classifications.

Solicitation / RFP / RFQ

This document is a Combined Synopsis/Solicitation Notice for Amarillo Pest Management services. The requirement includes a base period plus four option periods.

• The specific details of the pest management services required are to be found in solicitation 36C25726Q0508.

• Contract type and estimated value are not specified in this synopsis.

• Response Date/Time/Zone: May 29, 2026, 1:00 PM Central Time, Chicago, USA.

• Archive: 15 days after the response date.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Solicitation Number: 36C25726Q0508.

• Place of Performance: Amarillo VA Health Care System, 6010 Amarillo Blvd West, Amarillo, TX 79106.

• Contracting Office: Department of Veterans Affairs, Network Contracting Office 17, Temple, TX.

• Product Service Code: S207.

• NAICS Code: 561710.

• Point of Contact: Taminie Woodrow, Contract Specialist (taminie.woodrow@va.gov).

Other / Unclassified

This document is a VHA Directive (7707) establishing policy for the Veterans Health Administration's (VHA) Green Environmental Management System (GEMS) program and governing environmental policy. It consolidates previous directives related to mercury management, GEMS, pollution prevention, and emergency planning. The directive outlines the purpose, background, definitions, policy, responsibilities, training requirements, and records management for environmental compliance within VHA facilities.

This directive is relevant to potential bidders as it establishes the overarching environmental policy and management system framework for VHA facilities. Understanding this policy is crucial for any vendor whose services or products interact with VHA's environmental compliance, sustainability, pollution prevention, or hazardous waste management practices. It details the responsibilities of various VHA offices and personnel, which may inform how contracts related to environmental services or products are structured and managed. Appendix A specifically addresses Mercury Control and Reduction, detailing health impacts, uses in VA facilities, and best management practices, which could be relevant for vendors offering mercury-free alternatives or waste management services.

Other / Unclassified

This document is VHA Directive 1850.02, titled "Pest Management Operations Program," dated December 22, 2022. It establishes policy for the Department of Veterans Affairs (VA) medical facilities to implement effective pest management programs using Integrated Pest Management (IPM) principles. The directive outlines responsibilities for various VA officials, including the Under Secretary for Health, Assistant Under Secretaries, Executive Director of Healthcare Environment and Facilities Programs, Director of Environmental Programs Service, VISN Directors, VA Medical Facility Directors, and VA Medical Facility Pest Management Officers (PMOs) and Professionals (PMPs).

Key areas covered include:

• Policy: Mandates IPM principles for safe, efficient, and environmentally preferred pest control.
• Responsibilities: Details the roles and duties of various leadership levels in overseeing and implementing the pest management program.
• Pest Management Contract: Outlines the scope of work for contract services, including 24/7 coverage, disclosure of VHA's ban on 2,4-D herbicide, contractor certification, recordkeeping, pesticide handling, SDS provision, and insurance proof.
• Integrated Pest Management Operations Plan (IPMOP): Requires each VA medical facility to have a comprehensive IPMOP, detailing inspection frequency, pest identification, prevention measures, chemical/non-chemical options, reporting procedures, staff/patient education, bed bug management, safe pesticide use/storage, recordkeeping, the ban on 2,4-D, and prohibition of feeding wildlife.
• Training: Specifies required training for PMOs and PMPs, including certifications and specific curriculum modules.
• Records Management: Mandates management of records according to NARA-approved schedules.
• Definitions: Provides definitions for key terms such as Contractor Applicator, Direct Supervision, General-Use Pesticide, IPM, IPMOP, Pest, Pest Control, Pesticide, Restrictive-Use Pesticides, and Safety Data Sheet.

This directive is relevant to potential bidders involved in pest management services for VA facilities. It details the regulatory framework, operational requirements, and specific responsibilities that govern such contracts. Bidders should pay close attention to the scope of work for contracts, the requirements for IPMOPs, training and certification mandates for personnel, and the specific prohibitions (e.g., 2,4-D herbicide) and procedures outlined for pest management activities within VA medical facilities. Understanding these requirements is crucial for developing compliant and competitive proposals.

Solicitation / RFP / RFQ

This solicitation is for Pest Management Services for the Department of Veterans Affairs, Thomas E. Creek VA Medical Center in Amarillo, Texas. The objective is to implement an Integrated Pest Management (IPM) program that follows VHA Directive 1850.02, promoting safe and efficient strategies to prevent and control pests that could impact health, operations, or property.

• Develop and implement an IPM plan.

• Provide all supervision, management, process oversight, laboratory testing, tools, supplies, equipment, pesticides, transportation, and labor for pest management.

• Conduct regular inspections of various facility areas (weekly, monthly, quarterly) as detailed in Attachment 1.

• Identify pest entry points and recommend structural remediation.

• Utilize environmentally safe pesticides approved for medical facilities.

• Provide detailed site-specific recommendations for pest exclusion and management.

• Maintain a pest surveillance/monitoring program and pest trending.

• Comply with all federal, state, and local regulations governing pest control.

• Ensure all personnel are licensed and certified, and possess necessary qualifications and experience.

• Employees must undergo background checks and comply with VA security policies.

• Contract Type: Firm Fixed Price.

• Period of Performance: One (1) base year plus four (4) option years, each with a 12-month performance period.

• Estimated Value: Not specified.

• Offer Due Date: May 29, 2026, 1:00 PM CDT.

• Submission Method: Via email to Taminie Woodrow at taminie.woodrow@va.gov.

• Evaluation Criteria: Competitive best value selection using Comparative Analysis. Factors include Technical Capability (preference for QualityPro accredited companies), Price, and Past Performance.

• Technical Capability: Requires a Capability Statement (max 3 pages) detailing technical approach, methodology, and technique.

• Pricing: Flat rate pricing per line item.

• Past Performance: Evaluated using CPARS and references.

• Site Visit: Available by appointment.

• Technical Questions Deadline: May 12, 2026, 11:00 AM CDT.

• NAICS Code: 561710 (Exterminating and Pest Control Services).

• Size Standard: $17.5 Million.

• This acquisition is set aside for Small Business.

• VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (DEVIATION) is incorporated.

• Offerors must submit a signed copy of the solicitation amendment, if applicable.

• Offerors must complete and return FAR Clause 852.219-75 (Limitations on Subcontracting).

• Offerors must provide copies of applicable permits, licenses, and certifications.

• Offerors agree to hold prices firm for 90 calendar days from the offer due date.