American Embassy Bucharest -CMR Gardening Services

Solicitation / RFP / RFQ

This document is a solicitation (RFQ Number 19R01026Q0006) for gardening services for the U.S. Embassy Bucharest - Chief of Mission Residence in Romania. The services include furnishing all labor, materials, equipment, and services necessary for comprehensive gardening and landscape maintenance.

• Gardening Services: Includes lawn care (cutting, edging, trimming, weeding, turf repair), pruning of trees and shrubs, leaves and debris removal, watering, fertilizing, pest and disease control, and temporary additional services for special events.

• Maintenance Plans: Requires submission of an annual Grounds Maintenance Plan and an annual Planting Schedule Plan.

• Quality Control: Contractor is responsible for quality control, including regular site inspections.

• Personnel: Contractor must provide qualified personnel, including a supervisor with English language skills. Employees must wear approved uniforms and adhere to conduct standards.

• Safety: Compliance with EM 385-1-1 or OSHA standards, and submission of a Site Safety and Health Plan (SSHP) for high-risk activities.

• Contract Type: Fixed-price contract.

• Period of Performance: 12 months base period, with two (2) one-year options to renew.

• Estimated Value: Not explicitly stated, but pricing is detailed for base and option years.

• Pricing: All prices to be stated in Romanian Leu. Value Added Tax (VAT) is not included in CLIN rates and will be priced as a separate line item.

• Submission Instructions: Offerors must submit a completed SF-1449, Section 1, Section 5 (Representations and Certifications), a Recruitment and Housing Plan, and a completed IRS Form W-14.

• Evaluation Factors: Award will be made to the lowest priced, technically acceptable, responsible contractor. Evaluation includes Compliance Review, Technical Acceptability (including past performance and experience), Price Evaluation, and Responsibility Determination.

• Key Deadlines:

  • Site Visit: March 12, 2026, 10:00 AM local time.
  • Pre-quotation Conference: To be attended by those interested in the site visit.
  • Offer Submission: Not explicitly stated in this document, but implied by the site visit date.

• The document does not explicitly state any small business or special eligibility requirements beyond general contractor qualifications.

• A site visit is scheduled for March 12, 2026. Offerors must submit participant names by March 10, 2026.

• The contract includes numerous FAR and DOSAR clauses, covering various aspects from labor standards to security and tax.

• Exhibits include locations, SF-1449, report templates, measurements, and calendar procedures.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for gardening services at the U.S. Embassy, Bucharest-Chief of Mission Residence. The services include furnishing all labor, material, equipment, and services.

• Acquisition of gardening services.

• Submission of a quotation including:

  • Standard Form 1449
  • Pricing information
  • Section 5, Representations and Certifications
  • Additional information as required in Section 3

• The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable quotation at the lowest price.

• Award will be based on initial quotations, but discussions may be held if necessary.

• Quotations must be submitted electronically via email to BucharestGSOProcurement@state.gov.

• The email subject line must be: "Quotation 19R01026-Q0006 Enclosed".

• Submission Deadline: March 20th, 2026, by 17:00 Bucharest Time.

• No quotations will be accepted after the cut-off date and time.

• Not specified in the provided text.

• A Pre-Proposal Conference and site visit will be held on March 12, 2026, at 10:00 A.M. EET at the U.S. Embassy Bucharest.

• Inquiries should be directed to BucharestGSOProcurement@state.gov no later than March 10, 2026, 13:00 local time.

• Questions regarding the solicitation must be submitted in writing to BucharestGSOProcurement@state.gov no later than March 12, 2026, 17:00 local time. Questions must be in English.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for commercial items, specifically "Gardening services." The solicitation number is 19R01026Q0006, and the offer due date is March 20, 2026, at 17:00 local time.

• The primary service required is "Gardening services." Further details are provided in an attached document.

• The contract type is not explicitly stated, but it is an RFQ for commercial items.

• Offers are due by March 20, 2026, at 17:00 local time.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4. FAR 52.212-3 and 52.212-5 are attached.

• This acquisition is marked as "UNRESTRICTED."

• The document is Standard Form 1449.

• Contact information for solicitation inquiries is provided: George Stoica at +40721270119.

• The issuing and administering office is AMERICAN EMBASSY BUCHAREST, located at 4-6 Dr. Liviu Librescu Blvd., ATTN: GSO, BUCHAREST 015118, ROMANIA.

• Payment will be made by AMERICAN EMBASSY BUCHAREST, ATTN: FMO.