American Fair: Freedom 250 In Bangkok

Quick Summary

The U.S. Embassy Bangkok is soliciting quotations for the organization and execution of the "American Fair: Freedom 250" event in Bangkok, Thailand. This event commemorates the 250th anniversary of the Declaration of Independence, aiming to showcase American culture, innovation, and technology, and foster U.S.-Thai economic collaboration. This is an UNRESTRICTED opportunity. Quotations are due by May 7, 2026, 15:00 PM (Bangkok time).

Scope of Work

The selected contractor will be responsible for the comprehensive planning, organization, and execution of the "American Fair: Freedom 250." Key responsibilities include:

• Developing a detailed plan covering logistics, production, setup, transportation, and staffing.
• Designing and executing fair elements such as themed zones, interactive activities, and booths highlighting American ingenuity, culture, history, food, agricultural products, innovation, and technology.
• Creating and implementing a promotion and communications plan, including influencer/KOL marketing and paid media (subject to Embassy approval).
• Managing all event logistics, including securing necessary infrastructure (power, structures, medical services, waste management), and overseeing setup, operation, and breakdown.
• Providing specific deliverables such as an event concept proposal, master plan, programming schedule, staffing plan, risk mitigation plan, communications plan, highlight video, and post-event report.
• Sourcing performers, providing sound/AV equipment, coordinating logistics, and designing exhibition panels. The Embassy will handle base venue rental, VIP/Partner coordination, and unpaid media outreach.

Contract Details

• Contract Type: Firm Fixed Price Purchase Order. Prices must remain fixed for 12 months (through April 2027) and throughout the period of performance.
• Period of Performance: Planning Phase (May-September 2026), Execution Phase (October 2026, with event dates October 23-25, 2026), and Post-Event Phase (November 2026). Installation is scheduled for October 21-22, 2026.
• Payment Structure: A three-phase payment structure (Planning, Execution, Post-Event) is established, with payments contingent on Embassy approval of deliverables.
• Insurance: Defense Base Act (DBA) insurance is required.
• VAT: Value Added Tax (VAT) is not applicable.

Submission & Evaluation

• Submission Requirements: Quotations must be in English, submitted electronically to soontare@state.gov with the subject "Quotation Enclosed for RFQ 19TH2026Q0024 – American Fair: Freedom 250 in Bangkok." Files must be in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) format, not exceeding 30MB per file. Required documents include SF-1449, Section 1 (Pricing), and additional information as per Section 3, including a strategic framework, work plan, equipment identification, and quality assurance plan.
• Eligibility: Offerors must be registered in the SAM (System for Award Management) database prior to submission.
• Award Criteria: Award will be made to the lowest-priced, acceptable, responsible offeror. Evaluation will consider the acceptability of the concept, work plan, and approach, as well as the offeror's responsibility (FAR 9.1), past performance, financial resources, and organizational capability.

Key Dates & Contacts

• Questions Due: April 17, 2026, 15:00 PM (Bangkok time) to soontare@state.gov.
• Quotations Due: May 7, 2026, 15:00 PM (Bangkok time) to soontare@state.gov.
• Event Dates: October 23-25, 2026.
• Primary Contact: Ramon Menendez-Carreira (BangkokGSOProcurement@state.gov).
• Submission/Questions Contact: Soontaree Vantanajan (soontare@state.gov).