American Fair: Freedom 250 In HAT YAI
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Bangkok, under the Department of State, is seeking quotations for an American Fair: Freedom 250 event in Hat Yai, Thailand. This unrestricted opportunity aims to commemorate the 250th anniversary of the Declaration of Independence by showcasing American culture, entrepreneurship, and fostering economic collaboration. Quotations are due May 15, 2026.
Purpose & Scope
The selected contractor will organize and execute a three-day "American Fair: Freedom 250" from September 4-6, 2026, at Prince of Songkla University (PSU), Hat Yai Campus. The event should emulate an authentic U.S. state or county fair, featuring immersive, interactive, and family-friendly programming focused on American leadership in entrepreneurship, history, culture, food, and agricultural products.
Key responsibilities include:
- Developing a comprehensive event concept proposal and detailed schedule.
- Coordinating logistics, managing vendors and staffing.
- Designing booths and executing promotion and event management.
- Delivering a risk mitigation plan, communications plan, highlight video, curated photo album, and a post-event report.
Contract Details
- Type: Firm Fixed-Price Purchase Order
- Period of Performance: Planning (May-August 2026), Execution (September 4-6, 2026), Post-Event (October 2026).
- Set-Aside: UNRESTRICTED
- Product Service Code: R799 (Other Management Support Services)
- Eligibility: Offerors must be registered in SAM and possess at least 4 years of direct experience as an event organizer, preferably with a focus on entrepreneurship and culture.
Submission & Evaluation
- Quotations Due: May 15, 2026, by 15:00 PM (Bangkok time).
- Questions Due: April 29, 2026, by 15:00 PM (Bangkok time).
- Submission Method: Electronically to soontare@state.gov with the subject "Quotation Enclosed for RFQ 19TH2026Q0026 – American Fair: Freedom 250 in Hat Yai."
- Format: Proposals must be in English, in MS-Word, MS-Excel, or Adobe Acrobat (PDF) format, with individual file sizes not exceeding 30MB.
- Required Documents: SF-1449, Section 1 (Pricing), and additional information as required in Section 3.
- Award Basis: Lowest priced, acceptable, responsible offeror.
- Evaluation Factors: Price, technical information, past performance, resources, and contractor responsibility.
Additional Notes
The U.S. Embassy Bangkok will provide branding guidelines, logos, messaging, content for opening remarks, and selection of partner organizations/exhibitors. Bids must be valid for twelve months.