American Fair: Freedom 250 In Nakhon Ratchasima
SOL #: 19TH2026Q0028Solicitation
Overview
Buyer
State
State, Department Of
US EMBASSY BANGKOK
WASHINGTON, DC, 20520, United States
Place of Performance
Place of performance not available
NAICS
All Other Support Services (561990)
PSC
Other Management Support Services (R799)
Set Aside
No set aside specified
Original Source
Timeline
1
Posted
Apr 21, 2026
2
Submission Deadline
May 20, 2026, 8:00 AM
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Bangkok is soliciting quotations for an American Fair: Freedom 250 event to be held in Nakhon Ratchasima, Thailand. This event will commemorate the 250th anniversary of the U.S. Declaration of Independence, showcasing American culture, entrepreneurship, and fostering economic collaboration. Quotations are due by May 20, 2026, at 15:00 PM Bangkok time.
Scope of Work
The contractor will be responsible for organizing and executing a three-day American Fair from October 2-4, 2026, at Mayfair Market in Nakhon Ratchasima. Key responsibilities include:
- Developing a comprehensive event plan, including designs, logistics, and activities, in consultation with the U.S. Embassy.
- Coordinating with partners and vendors for logistics, production, setup, and staffing.
- Designing themed zones and activities to emulate an authentic U.S. state or county fair, focusing on American leadership in music, innovation, and culture.
- Implementing event promotion, including a communications plan and influencer marketing.
- Managing all event logistics, such as setup, breakdown, transportation, staffing, and securing necessary infrastructure (power, structures, medical, waste management, lighting, signage).
- Providing deliverables including an event concept proposal, detailed programming schedule, vendor/partner curation plan, staffing plan, risk mitigation plan, communications plan, a highlight video, photo album, and a post-event report.
Contract Details
- Type: Firm Fixed-Price Purchase Order
- Period of Performance: Planning Phase (May-September 2026), Execution Phase (October 2-4, 2026), Post-Event Phase (November 2026).
- Set-Aside: Unrestricted
- Payment: Installments based on completion of key milestones.
Submission & Evaluation
- Quotations Due: May 20, 2026, 15:00 PM (Bangkok time).
- Submission Method: Electronically to soontare@state.gov with the subject "Quotation Enclosed for RFQ 19TH2026Q0028 – American Fair: Freedom 250 in Nakhon Ratchasima".
- Format: MS-Word, MS-Excel, or Adobe Acrobat (PDF) files, not exceeding 30MB per email.
- Required Documents: SF-1449, Section 1 (Pricing), and additional information as required in Section 3.
- Evaluation Criteria: Technical information, past performance, and price. Award will be made to the lowest priced, acceptable, responsible offeror.
Eligibility & Notes
- Offerors must be registered in the System for Award Management (SAM) prior to submission.
- Offerors must possess at least four years of direct experience as an event organizer for a fair.
- Questions regarding this solicitation must be submitted by May 1, 2026, 15:00 PM (Bangkok time) to soontare@state.gov.
- Bids must be valid for twelve months from the submission date.
People
Points of Contact
Ramon Menendez-CarreiraPRIMARY
Soontaree VantanajanSECONDARY
Files
Files
Versions
Version 1Viewing
Solicitation
Posted: Apr 21, 2026