AN41--Data Management and Analysis for TRACK-VA Study
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Regional Procurement Office (RPO) - East, has issued a Pre-Solicitation Notice announcing its intent to award a sole source contract to QuesGen Systems, Inc. for Data Management and Analysis services for the existing TRACK-VA study. This procurement is for continued hosting, maintenance, and technical support of the TRACK-VA database, including data quality monitoring and secure user access. Interested parties may contact the Contracting Officer by February 12, 2026.
Scope of Work
The services required include:
- Continued hosting services for the existing TRACK-VA database.
- Maintenance and as-needed technical support for the database.
- Data quality monitoring.
- Secure user access for authorized study personnel. These services are critical for uninterrupted data collection, management, and analysis for the VA-funded TRACK-VA project through its expected completion in late 2027/early 2028.
Contract & Timeline
- Type: Pre-Solicitation Notice (Intent to Award Sole Source)
- Duration: One (1) base year with one (1) option year.
- Set-Aside: None (Sole Source)
- NAICS Code: 518210 (Data Processing, Hosting, and Related Services) with a $40M size standard.
- Product Service Code (PSC): AN41 (Health R&D Services; Health Care - Other; Basic Research).
- Authority: FAR 6.302.1-1 (Only One Responsible Source).
- Published Date: February 5, 2026.
- Response Date: February 12, 2026, at 11:59 AM ET.
Rationale for Sole Source
The VA has determined that transitioning to an alternative data management system is not operationally or financially feasible. The TRACK-VA database is already established on QuesGen Systems, Inc.'s platform. A transition would incur substantial costs for duplicative effort (e.g., data migration, system configuration, revalidation, staff retraining), require extensive personnel effort, and introduce a projected 3-6 month delay, creating significant risk to data integrity and continuity. Given the study is in its final year of recruitment and follow-up, a change would jeopardize timely completion of scientific aims.
Additional Notes
No solicitation will be posted to SAM.gov. Interested persons may contact the Contracting Officer, Ms. Millicent Covert, via email at millicent.covert@va.gov. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.