AN41--Dry Ice Delivery Services - VA Greater Los Angeles Healthcare System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), RPO-E Research and Development, is conducting market research through a Sources Sought Notice to identify qualified vendors capable of providing carbon dioxide dry ice delivery services for the VA Greater Los Angeles Healthcare System. This requirement supports ongoing research studies. Responses are due by April 17, 2026, at 11:59 PM ET.
Purpose & Scope of Work
This notice is for information and planning purposes only; no quotes are being requested or accepted at this time. The VA requires weekly dry ice delivery to the VA Greater Los Angeles Hospital (West LA Campus) and the Sepulveda Ambulatory Care Center (SACC). The scope includes the rental of three dry ice bins and the capability to provide emergency deliveries within 6 hours. Deliveries are typically scheduled for Tuesdays between 09:30 AM and 12:00 PM PST. The anticipated contract will be a Firm-Fixed Price type, with a 12-month base period and four 12-month option periods, totaling up to 60 months.
Key Requirements & Information Requested
Potential sources must demonstrate their ability to meet the requirements outlined in the draft Statement of Work. The primary NAICS code considered is 325120 - Industrial Gas Manufacturing (Small Business Size Standard: 1200 Employees), with PSC AN41 - Health R&D Services; Health Care Other, Basic Research. Respondents must provide:
- Company name, address, and Point of Contact information.
- SAM Unique Entity Identification (UEI) or DUNS number.
- A detailed capability statement demonstrating the ability to meet the requirement.
- Company's business type and socioeconomic status (e.g., Service-Disabled Veteran Owned, Veteran Owned, Hubzone, 8(a), Women Owned, Small Disadvantaged). SDVOSB and VOSB must be verified with the SBA.
- Existing contract vehicle information (e.g., GSA schedule number), if applicable.
Set-Aside & Eligibility
While no specific set-aside is designated for this Sources Sought, the VA is collecting information on socioeconomic statuses to determine potential future set-aside opportunities. All interested parties must be registered with the System for Award Management (SAM) at www.sam.gov to be eligible for any future award.
Submission Details
All responses must be submitted in writing via email to Ms. Millicent Covert at millicent.covert@va.gov by April 17, 2026, at 11:59 PM ET. Telephonic and facsimile responses will not be accepted, and there will be no question-and-answer period for this notice. Responding to this Sources Sought does not constitute an adequate response to a future solicitation; a separate response will be required for any forthcoming announcement.