Annual Inspection, Preventative Maintenance, and Corrective Maintenance on Guldmann Lifts in various locations within the Greater Los Angeles VA Healthcare System

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial items, seeking a qualified contractor to perform annual inspection, preventative maintenance, and corrective maintenance on Guldmann Lifts within the Greater Los Angeles VA Healthcare System. The contract will be for a Base period plus four Option Years and will be a firm-fixed-price contract.

• Perform annual inspection, preventative maintenance, and corrective maintenance on approximately 203 Guldmann ceiling-mounted patient lifts.

• Services include labor, materials, parts, batteries, software, tools, equipment, and travel.

• Work must adhere to manufacturer specifications, Joint Commission standards, and VA Patient Safety Alert AL14-07.

• Provide loaner equipment within 48 hours if VA-owned equipment requires off-site repair.

• Maintain equipment in optimal working condition throughout the contract period.

• Contract Type: Firm-Fixed-Price

• Period of Performance: Base year (08-01-2026 to 07-31-2027) plus four option years.

• Estimated Value: Not explicitly stated, but NAICS code 811210 has a size standard of $34 million.

• Inquiries Due: June 3, 2026, by 4:00 PM PST.

• Offers Due: June 12, 2026, by 10:00 AM PST.

• Submission Method: Email to Contract Specialist Loan Dho at loan.dho@va.gov.

• Evaluation Factors: Price with Special Standards. Offers will be evaluated based on price, reasonableness, and adherence to special standards of responsibility.

• Special Standards of Responsibility:

  • SP1: Specialized Experience: Demonstrated experience with Guldmann Patient Lifts maintenance and repair, including contract details and verifiable references.
  • SP2: Specialized Certificate: Documentation proving Field Service Engineers (FSEs) are fully qualified and certified for Guldmann Patient Lifts.

• Past Performance: Will be evaluated based on data from government and commercial sources (PPIRS, FAPIIS).

• Set-Aside: Total Service Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Offerors must be registered in SAM and verified as a small business under NAICS 811210 at the time of offer and award.

• The Statement of Work (SOW) is non-negotiable. Quotes should not include edits to the SOW.

• Invoices are to be submitted monthly via the Tungsten Network.

• Applicable NAICS Code: 811210 (Electronic and Precision Repair and Maintenance).

• Applicable Product/Service Code: J065 (Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies).

Amendment / Modification

This document is an addendum to Patient Safety Alert AL14-07, which addresses ongoing issues with improper ceiling-mounted patient lift installation, maintenance, and inspection. The addendum extends the due dates for Actions 2, 3, and 4 to ensure successful compliance by facilities.

• The "Item" section has been updated to reflect the extended due dates.

• Specific due dates for Actions 2, 3, and 4 have been extended.

• The original Patient Safety Alert AL10-07 is being replaced by this updated alert (AL14-07).

• The addendum clarifies that the "Installation or Relocation Checklist for Ceiling Mounted Patient Lifts" and the "Corrective and Preventive Maintenance Checklist for Ceiling Mounted Patient Lifts" include minimum requirements and should be used in addition to manufacturer-provided checklists.

• New due dates are established for the following actions:

  • Action 1: Awareness of the alert by July 30, 2014.
  • Action 2: Determination of installed lift systems and completion of checklists by December 5, 2014.
  • Action 3: Implementation of inspection processes for maintenance by December 12, 2014.
  • Action 4: Documentation of review and implementation on the VHA Alerts and Recalls Web site by December 19, 2014.

Form / Attachment / Pricing Sheet

This document is an "Installation or Relocation Checklist for Ceiling Mounted Patient Lifts." It serves as a procedural guide and checklist for commissioning patient ceiling lift systems. It is intended to ensure that installations and relocations meet specified requirements and are performed correctly.

The checklist is divided into several sections:

• Pre-Installation: Covers site surveys, obtaining design drawings, seismic compliance, environmental suitability, fire sprinkler compliance, grounding and bonding, electrical access, mechanical/HVAC access, clearance verification, and pre-installation walkthroughs.
• Installation: Verifies structural connections, ceiling interface, electric motor installation, and electrical connections.
• Post-Installation: Includes a walkthrough to ensure installation compliance and operational tests for lift functionality.
• Rails/Tracks and End Stops: Checks fastener tightness, rail/track condition, cleanliness, and proper installation of end stops or docking gates.
• Lift Unit and Straps: Inspects casing, charging function, hand control operation, indicator lights, emergency functions, lift straps, and spreader bar components.
• Load Testing: Verifies "soft start/stop" features, lifting speeds under no load and maximum load, and emergency lowering functionality.
• Manuals: Confirms receipt of manufacturer's operating and maintenance manuals.
• Training: Verifies that training has been provided to clinicians and staff, and that competency is documented.

While this document is a checklist for the installation process, bidders involved in providing or installing these patient lifts should be aware of these requirements. It outlines the expected standards and verification steps that will be performed post-installation. Understanding these points can help ensure that the equipment and installation services offered meet the government's specified criteria for safety, functionality, and compliance.

Form / Attachment / Pricing Sheet

This Excel file, "Attachment 1- VA Patient Lift List -203.xlsx", provides a detailed inventory of patient lifts across various Veterans Affairs (VA) sites. It is intended to inform potential bidders about the scope and scale of equipment requiring management or service.

The document contains several sheets detailing patient lifts:

• Lifts: Provides a summary count of lifts by site: WLA (152), LAACC (1), SACC (47), VEN (3), with a total of 203 lifts.
• WLA 500: Lists specific patient lifts (EE and Serial numbers) located within the WLA 500 area, along with their location codes.
• WLA 500 ICU: Lists specific patient lifts (EE and Serial numbers) located within the WLA 500 ICU area, along with their location codes.
• WLA 213: Lists specific patient lifts (EE and Serial numbers) located within the WLA 213 area, along with their location codes.
• WLA215: Lists specific patient lifts (EE and Serial numbers) located within the WLA215 area, along with their location codes.
• LAACC: Lists a specific patient lift (EE and Serial numbers) located within the LAACC area.
• SACC: Lists specific patient lifts (EE and Serial numbers) located within the SACC area, along with their location codes.
• VEN: Lists specific patient lifts (EE and Serial numbers) located within the VEN area.

This data is crucial for bidders to understand the quantity, distribution, and specific identification (EE and Serial numbers) of patient lifts that may be part of a contract. It helps in assessing the scope of work for maintenance, repair, or replacement services, and in preparing accurate proposals or quotes.