annual maintenance and repair plan for Illumina NextSeq1000

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for the annual maintenance and repair plan for Illumina NextSeq1000. It is a Brand Name requirement.

• Annual maintenance and repair plan for Illumina NextSeq1000.

• Statement of Work (SOW) is attached and provides further details.

• Contract type is not explicitly stated, but it is a Firm Fixed Priced contract.

• Delivery is FOB Destination.

• Quotes are due by 6/3/2026 at 3:00 p.m. CT.

• Submit quotes via email to Kacey Hickman at Kacey.l.hickman@nasa.gov.

• Quotes must remain valid for 30 days.

• Submitted quotes must list two points of contact (name, phone number, email address).

• All contractual and technical questions must be submitted in writing (email) to Kacey Hickman no later than 6/2/2026 by 3:00 p.m. CT. Telephone questions will not be accepted.

• The award will be made to the responsible Offeror whose offer conforming to the solicitation is the lowest price technically acceptable (LPTA).

• Offers not deemed technically acceptable will be removed from further consideration.

• This procurement is set aside for small business.

• Offerors must be registered at www.sam.gov to be considered for award.

• The solicitation includes the following sections: Statement of Work/Bid Schedule, Instructions to Offerors, Solicitation Provisions/Representations and Certifications, Clauses/Terms and Conditions, and Quote Evaluation Criteria.

• Several FAR and NFS clauses are incorporated by reference, including those related to System for Award Management, Duty-Free Entry, Place of Manufacture, and Export Licenses.

Solicitation / RFP / RFQ

This document is a Recommendation and Determination to Solicit from One Source or Brand Name for the acquisition of supplies or services. The government intends to negotiate with a specific vendor for the "illumina NextSeq 1000 Bronze Support Plan."

• Annual renewal of the illumina NextSeq 1000 support plan.

• The support plan is critical for maintaining sample processing and workflow for the NASA Space Microbial Culture Collection (SMCC) project.

• The plan provides full coverage for parts, labor, and technical support for the illumina NextSeq 1000 benchtop machine.

• Ensures continuous instrument access, minimizes workflow disruptions, and maintains optimal performance.

• The estimated period of performance is 07/09/2026 – 07/08/2027.

• The total estimated cost is redacted.

• Not applicable, as this is a sole source recommendation.

• This procurement is recommended for sole source negotiation due to the unique characteristics of the item and market research.

• Competition is deemed impractical because the service is available from only one source/manufacturer.

• The government has a significant past investment in the illumina Next Seq 1000 sequencing system (amount redacted).

• Pursuing or evaluating alternate support plans is considered operationally cost- and time-prohibitive.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW outlines the requirement for an Illumina NextSeq 1000 Bronze Support Plan for the NASA Ames Research Center (ARC). This plan is intended for use within the Open Science Data Repository – Space Microbial Culture Collection (SMCC).

• The core deliverable is the "NextSeq 1000 Bronze Support Plan."

• This plan includes comprehensive coverage for parts, labor, and travel.

• It provides Remote Technical Support with an 8x5 schedule and a 4-hour response time.

• A 3-business day on-site response target is specified.

• Coverage includes control software and hardware updates.

• On-site application support is included.

• Discounts on advanced training are offered.

• Remote monitoring capabilities are available.

• The document references "Instrument Service Plans" and "Illumina lab instrument maintenance."

• Place of Performance: NASA Ames Research Center, ATTN: SMCC / VALERY BOYKO or JESSICA LEE, BLDG N288, RM 116, Mountain View, CA 94035.

• Period of Performance: July 9, 2026, to July 8, 2027.

• Contract Length: 12 months.