Annual Monthly PM Services for BLDG Automation Services with 4 Option Years

Solicitation / RFP / RFQ

This solicitation is for monthly preventative maintenance services for a Building Automation System (BAS) at the Robert Holley Center in Ithaca, NY. The primary purpose is to maintain the BAS.

• Monthly preventative maintenance services for the Building Automation System.

• Services include maintenance, repair, and rebuilding of equipment related to alarm, signal, and security detection systems.

• The base period of performance is from August 1, 2026, to July 31, 2027.

• The contract includes three option years, extending the period of performance through July 31, 2031.

• The North American Industry Classification Standard (NAICS) code is 811210, with a size standard of $34 million.

• The offer due date is April 17, 2026, at 1600 CT.

• Invoices are to be submitted to the Contracting Officer and electronically through the Invoice Processing Platform (IPP).

• The US Government pays in arrears.

• The acquisition is unrestricted.

• This is a Request for Quotation (RFQ).

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference, with addenda.

• Contact information for inquiries is provided for Lynn Hults (solicitation information) and Michael Merchant (technical POC).

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial items, seeking quotations for the Procurement of Annual Monthly Preventive Maintenance Service for a Building Automation System. The contract will include one base year and four option years.

• Annual and monthly preventive maintenance services for a Building Automation System.

• Services are detailed in the Statement of Work (SOW).

• Contract Type: Firm-fixed price.

• Period of Performance: One (1) one-year base period and four (4) one-year option periods, not to exceed five (5) years total.

• Award Type: One award anticipated.

• Quotations are requested. A separate written solicitation will not be issued.

• Evaluation Criteria: Award will be made to the offeror representing the best value to the Government, based on Technical Approach and Price. Past Performance will also be evaluated.

• Technical Approach: Evaluates the offeror's ability to meet schedule requirements and understanding of the SOW.

• Price: Must be fair and reasonable. Pricing for all individual line items is required.

• Past Performance: May be assessed using provided references, USDA contract history, CPARS, and other government sources.

• Questions Deadline: April 15, 2026, at 3:00 PM Central Time via email to lynn.hults@usda.gov.

• Offer Acceptance Period: 90 calendar days from the receipt of offers.

• This acquisition is an unrestricted requirement and not set-aside for small business concerns.

• NAICS Code: 811210

• Small Business Size Standard: $34 million.

• Offerors must be registered in the System for Award Management (SAM).

• Applicable FAR and AGAR clauses and provisions are incorporated by reference and in full text.

• Special attention is drawn to AGAR Clause 452.203-71 regarding Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance, which is a material term of the contract.

• Agency protests should first be directed to the Contracting Officer, with an option to escalate to the USDA Ombudsman Program.

Statement of Work (SOW) / Performance Work Statement (PWS)

The objective of this agreement is to ensure the proper operation of all Building Automation Systems (BAS) at USDA’s R.W. Holley Center, Building 002, located at 538 Tower Road, Ithaca, NY 14853. The systems must operate safely, efficiently, and conform to current industry and USDA standards.

This agreement encompasses services to fulfill the USDA’s goals and objectives for the BAS. Specifically, it includes:

• Twelve (12) monthly eight (8) hour visits by a Johnson Controls certified, HVAC TB Sr. Controls Technician.

• Each visit, the technician will check in with the Facilities Operations Specialist or designee.

• Identify and correct abnormal point communications.

• Identify and notify the customer of current overrides and their negative impacts.

• Identify and notify the customer of all current alarms and their negative impacts.

• Visually inspect the overall condition of panels, units, and surrounding areas.

• Correct any deficiencies using customer-supplied parts.

• Document all tasks performed and report observations to the appropriate customer representative.

• Check electrical connections for proper torque.

• Confirm proper control operations (e.g., temperature, humidity, static pressure).

• Verify proper operation of all end devices (e.g., valves, dampers, humidifiers).

• Verify proper network communications.

• Period: Twelve (12) monthly visits.

• Place: USDA-ARS Robert W. Holley Center, 538 Tower Road, Ithaca, N.Y. 14853.

• Services must be performed by a Johnson Controls certified, HVAC TB Sr. Controls Technician.

• Technician must use customer-supplied parts for corrections.

Form / Attachment / Pricing Sheet

This document is a Wage Determination from the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It lists the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for contracts performed in New York County of Tompkins, New York.

• Lists specific occupational codes and titles.
• Provides the corresponding minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage adjustments).
• Details required benefits such as Health & Welfare ($5.55 per hour) and Paid Sick Leave (EO 13706 rate).
• Outlines vacation and holiday policies.
• Provides a process for requesting additional classifications and wage rates (SF-1444).

This document is crucial for bidders to understand the minimum labor costs associated with performing the contract. It dictates the baseline wages and benefits that must be paid to service employees, directly impacting proposal pricing and overall cost management. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.

Solicitation / RFP / RFQ

This document outlines the evaluation criteria for a brand name procurement, specifically for the Metasys Building Automation System (BAS) manufactured by Johnson Control, Inc. It details how quotes will be assessed to determine the best value for the Government.

• The core requirement is the provision of new, manufactured commercial items that are the exact brand name, make, and model number specified: Metasys Building Automation System (BAS) by Johnson Control, Inc.

• Offerors must provide sufficient documentation (e.g., manufacturer quote, datasheet, product listing) to confirm the offered product is the exact item requested.

• Quoted products must be new (not refurbished or remanufactured) and meet all delivery requirements.

• Alternate, substitute, or "equal" products will not be considered and will be deemed technically unacceptable.

• The evaluation includes pricing for the base period, all option periods, and a potential six-month extension period under FAR 52.217-8.

• The Government will use the rates from the last option period plus six months of the proposed prices to determine the total evaluated price.

• Quotes will be evaluated based on Price, Technical Acceptability, and Past Performance.

• Price: Evaluated for fairness and reasonableness, including quantity discounts and prompt payment discounts. Pricing for all periods, including options and the potential extension, must be proposed.

• Technical Acceptability: Evaluated as "acceptable" or "unacceptable." Only offers of the exact brand name, make, and model from the OEM or an OEM-approved source will be considered.

• Past Performance: Evaluated as "acceptable," "neutral," or "unacceptable" using contractor references, USDA past contracts, CPARS, and other federal sources.

• Evaluation Method: The lowest priced offer will be evaluated for Technical Capability first. If unacceptable, the process continues in order of lowest price until the lowest priced, technically acceptable offer with acceptable or neutral past performance is identified.

• Not specified in this document.

• FAR 52.212-2 is not applicable; evaluation is in accordance with FAR 12.203.

• Failure to propose pricing for all line items across base and option periods may result in disqualification.