Annual Preventive Maintenance and Calibration Services

Forms / Attachments / Pricing Sheets

This document lists clauses that are incorporated by reference into a solicitation or contract. It serves to inform potential bidders of the specific regulatory and legal requirements that will apply to any resulting award.

• Clause Number and Title: Identifies each specific clause and its subject matter.
• Year/Dev No/MO: Indicates the version or modification number of the clause.
• Section: Specifies the part of the contract or solicitation where the clause is located (e.g., SEC I, SEC K, SEC G, SEC L).
• Full Text Clauses: Some clauses are provided in full text for clarity, such as "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation."

Bidders must review these clauses to understand their contractual obligations, including but not limited to:

• Requirements related to compensation, whistleblower rights, and employee information.
• Safeguarding of covered defense information and cyber incident reporting.
• Prohibitions on acquiring certain telecommunications equipment or services, and business operations with specific regions.
• Procedures for electronic submission of payment requests and receiving reports.
• Requirements for transportation of supplies, and prohibitions on certain agreements.
• Provisions related to System for Award Management (SAM) registration and maintenance.
• Compliance with labor laws, equal opportunity, and paid sick leave.
• Buy American Act and Balance of Payments Program requirements.
• Specific representations and certifications required from offerors.

Understanding and complying with these incorporated clauses is critical for preparing a compliant proposal and for fulfilling contract requirements if awarded.

Other / Unclassified

This document is a Wage Determination (WD) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act (SCA). It lists various occupations and their corresponding minimum wage rates and fringe benefits applicable to federal contracts in specific geographic areas (Hawaii, American Samoa, Johnston Atoll).

This document is crucial for bidders on federal service contracts as it establishes the minimum wage and benefit rates that must be paid to laborers and mechanics employed on the contract. Bidders must consult this wage determination to accurately calculate labor costs and ensure compliance with the Service Contract Act. It details specific rates for a wide range of occupations, including administrative, automotive, health, IT, maintenance, protective services, and transportation roles. Additionally, it outlines requirements for paid sick leave (EO 13706), minimum wage adjustments (EO 13658), health and welfare benefits, vacation, and holidays. The document also explains the process for conforming additional classifications and wage rates if an occupation is not explicitly listed.

Justification for Other Than Full and Open Competition (J&A)

This document justifies the use of other than full and open competition for preventative maintenance and calibration services on Stanhope-Seta equipment for the JB7 Fuels Department at Joint Base Pearl Harbor Hickam. The services are required to maintain equipment performance according to OEM specifications.

• Comprehensive preventative maintenance and calibration services for specific Stanhope-Seta equipment (Models SA5200-0, Serial Numbers 1045568 and 1085162).

• All necessary lab equipment for performing the work will be provided by the contractor.

• Estimated Dollar Value: Not explicitly stated, but the document implies it is within the simplified acquisition threshold.

• Period of Performance: FY26 (for ordering period).

• Contract Type: Sole Source.

This document is a justification for a sole-source procurement, not a solicitation. Therefore, there are no proposal submission or evaluation details.

• The procurement is restricted to Lazar Scientific, Inc. due to exclusive representation, factory-trained technicians, and warranty protection requirements.

• Work performed by non-trained personnel or unauthorized companies will void instrument warranties.

• The statutory authority cited is 41 U.S.C. 1901 as implemented by FAR 13.501(a) Sole Source.

• Lazar Scientific, Inc. is the exclusive Sales and Service Representative for Stanhope Seta products in the US.

• Failure to secure authorized service will result in loss of certified calibration and render equipment unusable.

• The requirement was identified on 06/12/2026, with a required performance period of 06/11/2027.

Performance Work Statement (PWS)

To procure comprehensive preventative maintenance, calibration, and certification services for laboratory equipment used by the Commander Navy Installation Command Joint Base Pearl Harbor Hickam (CNIC JB) Fuels Department Laboratory.

• Perform OEM-recommended preventative maintenance (PM), diagnostics, and calibrations on Stanhope-Seta equipment.

• Ensure equipment operates reliably and continuously within OEM specifications.

• Provide incidental parts replacement as needed to maintain operability.

• Offer telephone and technical service support during normal business hours.

• Provide software and firmware updates as required.

• Inspect system operation and verify usage before departure.

• Supply a supplementary kit of common consumable materials and spare parts.

• Stanhope-Seta SA5200-0 (Serial Numbers: 1045568, 1085162)

• Work must be performed by skilled, trained, and certified personnel.

• Field reports are required within five (5) business days after performance, detailing PM, parts replaced, and operational test results.

• Equipment must perform within OEM tolerances and specifications.

• Base Period: 12-Jun-2026 to 11-Jun-2027

• Place of Performance: CNIC JB Fuels Department Laboratory, Joint Base Pearl Harbor Hickam, Oahu, Hawaii 96860.

• Work Hours: Monday-Friday, 7:30 AM - 4:00 PM, excluding Federal Holidays.

• Contractor must provide all labor, materials, and travel expenses.

• Travel is limited to one trip maximum per year.

• Contractor must implement and maintain a Quality Control Plan (QCP).

• All personnel must be US Citizens or US Nationals.

• Contractor personnel must not manage or supervise DoD civilian employees or military personnel.

• Contractor personnel must be clearly identified as contractor employees.

• Access to facilities and IT systems requires background investigations and potentially a Common Access Card (CAC).

• Contractor must report labor hours via the Enterprise-wide Contractor Manpower Reporting Application (ECMRA).