Annual SAN Maintenance Renewal

Statement of Work (SOW)

This Statement of Work (SOW) details the requirements for the renewal of maintenance services for the existing Storage Area Network (SAN) for the FY26 Annual SAN Maintenance Renewal.

• Renewal of maintenance support coverage for existing SAN.

• The work includes purchase/renewal of maintenance for various IBM FlashSystem components and related services.

• Maintenance Support Renewal Coverage: Through January 31, 2027.

• Delivery Date: Within 7 days of contract award via email.

• Location of Products: 66 AGB/SC, 132 Grenier Street Bldg. 1814, Hanscom AFB, MA 01731.

• The Contractor shall deliver Maintenance Support Renewal Coverage.

• The Contractor shall notify the Project Manager POC identified above at the time of shipping.

• IBM FlashSystem 7200 NVMe Control Enclosure On-site Repair, ORT=SD, 24x7

• IBM FlashSystem 5000 LFF Expansion Enclosure, On-site Repair, ORT=SD, 24x7

• IBM FlashSystem 5030 SFF Control Enclosure, Media Retention

• TS4300 Tape Expansion Module, On-site Repair, ORT=SD, 24x7

• IBM Support Insights Pro

• Various "US Citizen - Storage Price Group Expansion" and "US Citizen - System Complex Price Group" services with specified business hours.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items for the FY26 Annual SAN Maintenance Renewal. It serves as the only solicitation, and quotes are being requested. The government is procuring maintenance support renewal coverage for existing SAN.

• Provide Maintenance Support Renewal coverage for existing SAN.

• Detailed requirements are specified in the attached Statement of Work (SOW).

• Period of Performance: February 1, 2026, to January 31, 2027.

• Estimated Value: $34,000,000.00 (Small Business Size Standard).

• FOB Point: Destination.

• Proposal Submission: Email to Contract Specialist 2d Lt Amanda Thoman (amanda.thoman@us.af.mil) and Contracting Officer Kristin Morrison (kristin.morrison.1@us.af.mil).

• Questions Due: December 17, 2025, by 2:00 PM ET.

• Answers Posted: December 22, 2025, by 2:00 PM ET.

• Offers Due: January 5, 2026, by 2:00 PM ET.

• Offer Validity: At least 90 days.

• Quote Limit: 25 pages.

• Evaluation Criteria: Award will be made on the basis of the Lowest Evaluated Price of Technically Acceptable quotes.

• Evaluation Factors: Technical and Price.

• Total Small Business Set Aside.

• Interested parties must be registered in the System for Award Management (SAM).

• Attachments include: Statement of Work (SOW), Bid Schedule, and Single-Source Justification.

• Provisions and clauses are in effect through Federal Acquisition Circular FAC 2025-06.

• Offerors must adhere to all instructions, templates, and formats provided; otherwise, quotes may be deemed incomplete.

• The government reserves the right to award to the next technically acceptable offeror if the apparent awardee does not meet the deadline for contract signature.

Form / Attachment / Pricing Sheet

This document is a bid schedule, likely a pricing sheet or a detailed breakdown of CLINs (Contract Line Item Numbers) for an opportunity. It provides specific details about maintenance renewals and associated hardware.

• CLIN 0001: Annual SAN Maintenance Renewal.
• Manufacturer: Primarily IBM.
• Part Numbers: Specific IBM part numbers are listed for various components such as:
  • IBM FlashSystem 7200 NVMe Control Enclosure (On-site Repair, 24x7)
  • IBM Media Retention Storage
  • IBM FlashSystem 5000 LFF/SFF Expansion Enclosures (On-site Repair, 24x7; Media Retention)
  • IBM FlashSystem 5030 LFF/SFF Control Enclosures (On-site Repair, 24x7; Media Retention)
  • TS4300 Tape Expansion Module and Base Module (On-site Repair, 24x7)
  • IBM Support Insights Pro
• Serial Numbers: Specific serial numbers are associated with many of the listed components.
• Period of Performance: All items listed have a period of performance from 2026-02-01 to 2027-01-31.
• Quantity: Generally listed as '1 Lot' for each item.
• Price: The total price is listed as 0.0, indicating this may be a template for pricing submission or that pricing is to be filled in by the bidder.

This document is crucial for bidders to understand the specific hardware and maintenance services required for the opportunity. Bidders will need to use this schedule to:

• Identify the exact components and services they are expected to provide.
• Understand the duration of the required maintenance.
• Potentially use this as a template to submit their own pricing for these items. The '0.0' total price suggests bidders are expected to fill in their proposed costs.

Other / Unclassified

This document is a "Single Source Justification (Simplified Acquisition)" for the "Annual SAN&Tape Library Maintenance Renewal" under Project/Program Name. It outlines the need to purchase/renew a support plan for existing Storage Area Network (SAN) and Tape Library Phone Support and Maintenance Coverage for the 66ABG/SC division. The existing annual warranty-support period is ending, and continuous coverage is required for operational systems.

• Reason for Single Source: The justification states that Hanscom has an existing International Business Machines Corporation (IBM) SAN infrastructure that conforms to DOD approved standards. To ensure compatibility, consistent performance, and configuration standardization, support for this specific manufacturer's products is required.
• Competition: Despite the single-source justification, Section D indicates that efforts to obtain competition have been made. The Dynamic Small Business Search tool and past history (13 small business proposals received via SAM.gov) suggest significant small business competition exists. The agency anticipates acquiring this brand name through a competitive small business process via GPE SAM.gov.
• Future Procurement: Section E states that the requiring activity will monitor market trends to mitigate the necessity for brand name awards in future procurements.
• Contracting Officer's Determination: The Contracting Officer has determined, in accordance with FAR 13.106-1(b)(1), that only a single source is reasonably available for this contract action.