Annual SECVA Anti-Harassment Policy Distribution to Veterans

Solicitation / RFP / RFQ

This document is a solicitation from the U.S. Government Publishing Office (GPO) for the procurement of "Annual SECVA Anti-Harassment Policy Distribution to Veterans." This procurement is for the U.S. Department of Veterans Affairs.

• Production and mailing of approximately 6,066,383 sets, with each set consisting of a Letter, a Brochure, and a personalized Envelope.

• Specific trim sizes are provided for the Letter (8.5" x 11" folded), Brochure (11" x 8.5" folded), and Envelope (4.125" x 9.5").

• The Letter is a standard, non-personalized print with black text and VA Seal/links in Pantone 541.

• The Brochure is a tri-fold color print (4-color process) with full bleeds.

• The Envelope is a non-window #10 envelope with an inside security tint, requiring personalization with the recipient's name and address (PII), return address, VA seal, and postage in Pantone 541 blue.

• Personalization must be in all caps, without punctuation, and include 3-4 lines of text and a variable data barcode.

• Printing specifications include specific paper types (Uncoated Text for Letter, Dull-Coated Text for Brochure, Writing Envelope for Envelope) and basis weights, adhering to JCP Code standards.

• Ink requirements include Four Color Process, Black, and Pantone 541.

• Contractor must use USPS Marketing Mail rate and provide CASS/PAVE certified software for presorting.

• Digital deliverables required upon completion include final production native application files.

• The contract will be subject to GPO Contract Terms (GPO Publication 310.2) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1).

• The predominant production function is printing; subcontracting this function may lead to non-responsibility.

• Quality assurance standards include specific levels for printing and finishing attributes, and inspection levels for destructive and non-destructive tests.

• Specified standards for attributes include Approved Proof, Pantone Matching System, and Government furnished material.

• Bids must be emailed to bids@gpo.gov by the bid opening date and time: February 11, 2026, 11:00 AM ET.

• The subject line of the email must include the Jacket Number and bid opening date.

• Bids received after the deadline will not be considered.

• Bidders must fill out and return Page 9, including Bidder's Name and Signature.

• Electronic signatures are accepted if verifiable.

• Offers must include the cost of all materials and operations for the total quantity, plus a price for additional 1,000 copies.

• The apparent low vendor may be required to supply samples of similar items prior to award.

• A pre-award survey may be conducted to determine contractor responsibility, potentially requiring financial documents.

• No specific set-aside information is mentioned in the provided pages.

• Emails over 75 MB may not be received due to GPO size limitations.

• The Government will not be responsible for transmission or receipt failures.

• PII must be safeguarded, and any loss must be immediately reported.

• Mail drops are scheduled weekly starting March 13, 2026, with completion by April 24, 2026.

• Contractor must provide estimated postage amount at least 5 business days before mailing.

• Proofs (Press Quality PDF soft proof) are required for content evaluation, not color match.

• Distribution is FOB contractor's city, except for sample copies which are FOB destination.

• Bids with obliterations, revisions, or blank spaces may be declared non-responsive.

Solicitation / RFP / RFQ

This document is a solicitation from the U.S. Government Publishing Office (GPO) for the procurement of the Annual SECVA Anti-Harassment Policy Distribution to Veterans. The U.S. Department of Veterans Affairs (VA) requires the printing, folding, inserting, and mailing of informational sets.

• Quantity: 6,066,383 sets.

• Set Components: Each set includes one Letter, one Brochure, and one Envelope.

• Letter: 8.5" x 11" (folded to approx. 8.5" x 3.666"), standard, black text/VA Seal in Pantone 541, no personalization.

• Brochure: Tri-fold, 11" x 8.5" (folded to 3.66" x 8.5"), 4-color process with bleeds.

• Envelope: #10 Non-window, white, with inside security tint, recipient name/address in black (all caps, no punctuation), Pantone 541 return address, VA seal, and presorted postage.

• Printing: Requires specific paper types and weights for letter, brochure, and envelope. Specific ink colors (Four Color Process, Black, Pantone 541) are required.

• Mailing: Must be mailed at Marketing Mail rate, using agency's furnished mail anywhere permit. Requires CASS/PAVE certification for ZIP+4, bar-coding, and presorting. Contractor must provide postage estimates and mailing receipts.

• Security: Contractor must safeguard Personally Identifiable Information (PII) and maintain a security control plan.

• Contract Type: Not explicitly stated, but implied to be a contract resulting from this Invitation for Bid.

• Period of Performance: Mailing to occur weekly from March 13, 2026, to April 24, 2026.

• Estimated Value: Not stated.

• Bid Opening: February 11, 2026, at 11:00 AM ET. Virtual attendance requires emailing bids@gpo.gov one hour prior for a Teams link.

• Bid Submission: Email bids to bids@gpo.gov. Subject line must include Jacket Number and bid opening date. Emails over 75 MB may not be received.

• Evaluation: Apparent low vendor must demonstrate ability to produce the product and may be asked for samples. Pre-award survey may be conducted.

• Key Deadlines: Digital files to be provided by February 16, 2026. Mailing to commence March 13, 2026.

• Not specified in the provided pages.

• Bidders must fill out and return Page 9 via email.

• Specific GPO Contract Terms (Publications 310.1 and 310.2) apply.

• Contractor is responsible for all materials and operations not explicitly listed as Government-furnished.

• Proofs (Press Quality PDF soft proof) are required.

• Contractor must eliminate furnished fonts from their archive post-contract.

• This is a time-critical order; schedule extensions do not apply.