Annual Service Agreement for Scientific Instruments (Agilent)

Solicitation / RFP / RFQ

This document is a solicitation for a firm-fixed-price requirements contract with a base period and four one-year option periods, not to exceed five years. The government intends to make a single award.

• The solicitation references a Statement of Work (SOW) and a Performance Work Statement (PWS) for detailed requirements. Bidders must demonstrate their ability to meet schedule requirements outlined in the SOW.

• Any requirement in the SOW that cannot be accomplished must be detailed by the offeror.

• Contract Type: Firm-fixed-price requirements contract.

• Period of Performance: One (1) one-year base period and four (4) one-year option periods (total not to exceed five years).

• Submission: Contractors must submit pricing for all items to be considered responsive. Questions are due via email by May 25, 2026, 12:00 PM ET.

• Evaluation: Award will be made to the offeror representing the best value to the Government. Evaluation will be based on:

  • Technical Approach: Ability to meet all requirements and demonstrate a thorough understanding.
  • Price: Must be fair and reasonable.
  • Past Performance: Must be acceptable or neutral. The government may use references, past contracts, and CPARS.

• Award will be made to the highest technically rated offeror whose price is fair and reasonable and whose past performance is acceptable or neutral. Tradeoffs will not be conducted.

• Attachment 1 contains a "Limited Sources Justification," indicating this may be a noncompetitive action.

• The solicitation incorporates numerous FAR and AGAR clauses and provisions by reference. Key AGAR clauses include:

  • 452.203-71 Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance
  • 452.203-72 Unenforceable Supplier Terms
  • 452.204-70 Modification for Contract Closeout
  • 452.204-71 Personal Identity Verification and Workforce Integrity of Contractor Employees
  • 452.204-72 Use of Electronic Data Interchange (EDI) or Other Automation Technologies

• Offerors must hold prices firm for 90 calendar days from the receipt of offers.

Solicitation / RFP / RFQ

This document serves as a justification for restricting competition for an acquisition under the Simplified Acquisition Threshold. The USDA-APHIS-WS-NWRC requires an annual service agreement for analytical chemistry instrumentation. The instrumentation is produced by Agilent Technologies, and Agilent Technologies is identified as the sole source provider of service.

• Annual service agreement for analytical chemistry instrumentation.

• Specific equipment covered is defined in existing USDA contract 12639524A0023.

• The acquisition is for Exercise Option 2 (FY26) of existing contract 12639524A0023.

• Estimated Value (Grand Total): $593,779.25

• Period of Performance: BASE (FY24) through Option 4 (FY28), with each period valued at $118,755.85.

This document is a justification for sole source procurement, not a solicitation requiring proposal submissions. The basis for restricting competition is that Agilent Technologies is the sole source provider of service for the instrumentation, and the use of a third party would void manufacturer warranties.

This is a sole source justification, indicating no set-aside or open competition is planned.

• Requisition Number: 1168036
• Requesting Activity Agency: USDA-APHIS-WS-NWRC
• Contracting Activity: Exercise Option 2 (FY26) of existing contract 12639524A0023.
• Suggested Source: Agilent Technologies INC, 2850 Centerville Road, Wilmington DE, 19808-1610 (UEI: SD9JZ9S7MEA6).

Statement of Work (SOW) / Performance Work Statement (PWS)

To obtain a 5-year service agreement for scientific instruments used in research and operational activities involving the detection and quantitation of small molecules.

• Provide a service contract covering critical components for the following Agilent instruments:

  • Agilent GCMS Triple Quad System
  • Agilent LC 1200 System
  • Agilent GCMS 5977 Turbo System
  • Agilent Infinity II 1290 LC System
  • Agilent LCMS 6470 QQQ System
  • Agilent GCMS 5975 Turbo System

• Service period: 06/01/2026 – 05/31/2027 (for the first year, with a 5-year total agreement).

• On-site repair within 3 business days of a service request.

• Provide factory-recommended software and firmware updates/upgrades.

• Provide engineering upgrades and maintenance procedures for all instrumentation and software (including Open Lab, Masshunter, and Mass Profiler).

• Use only OEM parts; no third-party or remanufactured parts.

• No upper limit on repair costs; no further authorization needed for repairs.

• Offer Remote Advisor option on some models for faster diagnosis and response.

• Service agreement to be established by 06/01/26.

• The service covers instruments at the National Wildlife Research Center.

• Service must be provided by the manufacturer (Agilent) to maintain manufacturer warranties.

• The agreement is for the manufacturer of the chromatographs and mass spectrometers currently owned by NWRC.