Annual Service Contract for a Roche IHC Discovery ULTRA
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The USDA, Agricultural Research Service (ARS) in Ames, IA, is soliciting proposals for an Annual Service Contract for a Roche IHC Discovery ULTRA automated IHC/ISH Stainer. This acquisition is a Total Small Business Set-Aside under NAICS code 811210 ($34M size standard). The contract includes a base year and four option years. Quotes are due by May 11th, 2026, at 5:00 PM ET.
Scope of Work
The requirement is for an annual service contract covering a Roche Diagnostics Ventana Discovery Ultra automated IHC/ISH Stainer (SN: 330127) and its associated computer workstation. Services include:
- All OEM replacement parts, labor, and travel expenses.
- One (1) annual preventative maintenance.
- Unlimited emergency visits with a guaranteed 48-hour on-site response.
- Unlimited telephone support.
- Services must be performed by OEM certified technicians using proprietary OEM service software.
Contract Details
- Type: Combined Synopsis/Solicitation (RFQ) for an Annual Service Contract.
- Period of Performance: Base Year (May 18, 2026 - May 17, 2027) plus four Option Years, extending through May 17, 2031.
- Set-Aside: Total Small Business Set-Aside.
- NAICS: 811210 (Maintenance, Repair And Rebuilding Of Equipment: Instruments And Laboratory Equipment).
- Place of Performance: USDA-NADC, 1920 Dayton Avenue, Ames, IA 50010.
Submission & Evaluation
- Questions Due: May 7th, 2026, 1:00 PM ET, via email to Richard Hawthorne (Richard.hawthorne@usda.gov).
- Quotes Due: May 11th, 2026, 5:00 PM ET, via email to Richard Hawthorne (Richard.hawthorne@usda.gov).
- Submission Requirements: Quotes must be on company letterhead and include:
- Vendor Details (SAM.gov UEI Number).
- Technical Documentation: Descriptive material, copies of current OEM Service Certifications, and a "meets/does not meet" statement for minimum specifications.
- Pricing: Total aggregate price for the Base Year and all Option Years (as per Section 5.0 of the SOW).
- Estimated lead time/delivery date.
- Quote validity for at least 60 days.
- Evaluation Factors: Price and Technical Capability. Award will be made to the offeror representing the best value to the Government, with the right to select a technically superior solution even if not the lowest priced.
- Wage Determination: Bidders must adhere to the Service Contract Act Wage Determination for Iowa (Story, Iowa Counties) for minimum wage rates and fringe benefits.
Additional Notes
This announcement constitutes the only solicitation; a separate written solicitation will not be issued. The Government intends to make one award, requiring contractors to submit pricing for all items to be considered responsive.