Annual Service Plan for a MACSQuant Tyto Cell Sorter - RFQ

Solicitation / RFP / RFQ

This document is an Annual Service Plan for a MACSQuant Tyto Cell Sorter, serving as a solicitation (1232SA26Q0178 (0002)). It outlines the terms and conditions for a firm-fixed price contract, anticipated to include one base year and four option years, plus a six-month extension, not to exceed five years and six months in total duration. The government intends to make a single award.

• The "Statement of Requirement" is detailed in "Attachment 2 - Statement of Requirements".

• A "Schedule of Items" is provided in "Attachment 4 - Quote Submission Form".

• The solicitation incorporates numerous Federal Acquisition Regulation (FAR) and Agriculture Acquisition Regulation (AGAR) clauses and provisions by reference, which are legally binding.

• Award Type: Firm-fixed price contract.

• Period of Performance: One (1) one-year base period, four (4) one-year option periods, and one (1) six (6) month extension period. Total duration not to exceed five (5) years and six (6) months.

• Service Location: USDA-ARS Animal Disease Research Unit (ADRU), Pullman, WA.

• Evaluation Basis: Best value tradeoff approach, considering Technical Capability, Past Performance, and Price, in descending order of importance.

• Technical Capability: Offerors must provide a detailed explanation of their ability to perform the services and address any requirements they cannot accomplish.

• Past Performance: Will be evaluated as Acceptable, Neutral, or Unacceptable.

• Price: Must be provided for all items in "Attachment 4 - Quote Submission Form". Price is less important than non-price factors in the best value determination.

• Submission Method: All quotes must be submitted electronically via email to the Contracting Officer/Contract Specialist/Purchasing Agent in Adobe PDF format.

• Offer Acceptance Period: Offerors must hold prices firm for 90 calendar days from the date specified for receipt of offers.

• Questions: Must be submitted via email no later than 72-hours prior to the close date/time.

• SAM.gov Registration: Active registration is required at the time of quote submission.

• Qualification Requirements: Offerors or the product/service are not required to meet a qualification requirement to be eligible for award.

• The document includes detailed information on various FAR and AGAR clauses, including those related to System for Award Management (SAM), Anti-Discrimination and DEI Compliance, Contract Closeout, and Invoice Procedures (via Invoice Processing Platform - IPP).

• Information on filing agency protests with the USDA Ombudsman Program is also provided.

Solicitation / RFP / RFQ

This document is an Annual Service Plan for a MACSQuant Tyto Cell Sorter, identified by solicitation number 1232SA26Q0178 (0001). It outlines the requirements and terms for procuring this equipment.

• "Attachment 2 - Statement of Requirements" provides an overview of all requirements.

• "Attachment 4 - Quote Submission Form" details the schedule of items for which quotes are to be submitted.

• Anticipated contract type: Firm-fixed price.

• Period of Performance: One (1) one-year base period, four (4) one-year option periods, and one (1) six (6) month extension period. Total duration not to exceed five (5) years and six (6) months.

• The government intends to make one award.

• Quotations will be evaluated using a best value tradeoff approach, considering Technical Capability, Past Performance, and Price, in descending order of importance.

• Technical Capability requires a detailed explanation of the offeror's ability to perform services and any requirements that cannot be accomplished. Exceptions may lead to technical unacceptability.

• Past Performance will be evaluated as Acceptable, Neutral, or Unacceptable based on demonstrated ability to meet contract requirements.

• Price will be evaluated for fairness and reasonableness, but is less important than non-price factors. Best value may involve trading off price against non-price considerations.

• Quotes must be submitted electronically via email in Adobe PDF format.

• Offerors must hold prices firm for 90 calendar days from the date specified for receipt of offers.

• Questions are due no later than 72-hours prior to the close date/time.

• Offerors, or the product or service, are not required to meet a qualification requirement to be eligible for award.

• Numerous Federal Acquisition Regulation (FAR) and Agriculture Acquisition Regulation (AGAR) clauses and provisions are incorporated by reference and must be complied with. Key clauses include those related to System for Award Management (SAM), Combating Trafficking in Persons, Service Contract Labor Standards, and Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance.

• The service location is the USDA-ARS Animal Disease Research Unit (ADRU) at 1855 Ott Road, 3003 ADBF, WSU, Pullman, WA 99164.

• Invoices must be submitted electronically through the Invoice Processing Platform (IPP).

Solicitation / RFP / RFQ

This document outlines the terms and conditions for an "Annual Service Plan for a MACSQuant Tyto Cell Sorter." It details the requirements, evaluation criteria, and submission instructions for potential offerors.

• The "Statement of Requirements" (Attachment 2) provides an overview of all requirements.

• Offerors must submit pricing for all items as requested in the "Attachment 4 - Quote Submission Form."

• The USDA requires completion of all items within 1 year (12 months, 365 days) for the base term and each option year. Early completion will not be accepted.

• A firm-fixed price contract is anticipated, consisting of one (1) one-year base period and four (4) one-year option periods.

• The total duration of the contract shall not exceed five (5) years.

• The Government intends to make one award.

• Quotations will be evaluated using a best value tradeoff approach.

• Evaluation factors, in descending order of importance, are: Technical Capability, Past Performance, and Price.

• Price is less important than the non-price factors.

• Quotations must be prepared in accordance with FAR 52.212-1.

• Submissions must include a completed "Attachment 4 - Quote Submission Form," acknowledgement of amendments, active SAM.gov registration, and supporting documentation demonstrating how services will be performed.

• All quotes are to be submitted electronically via email to the Contracting Officer/Contract Specialist/Purchasing Agent in Adobe PDF format.

• Offers must be held firm for 90 calendar days from the date specified for receipt of offers.

• Questions shall be submitted via email no later than 72-hours prior to the close date.

• Offerors, or the product or service, are not required to meet a qualification requirement to be eligible for award.

• Specific clauses related to small business concerns and HUBZone small businesses are included.

• The document incorporates numerous FAR and AGAR clauses by reference, including those related to System for Award Management, contractor employee whistleblower rights, combating trafficking in persons, and anti-discrimination/DEI compliance.

• The service location is USDA-ARS Animal Disease Research Unit (ADRU) in Pullman, WA.

• Information on the USDA Ombudsman Program for Agency Protests is provided.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for an annual Service Contract for the MACSQuant Tyto Cell Sorter (unit#10447) at the USDA-ARS Animal Disease Research Unit. The primary goal is to ensure the continued operational readiness and optimal performance of this equipment.

The contractor shall provide the following services:

• Technical Support Service: Offer support via telephone, e-mail, or other communication channels to resolve technical incidents, answer questions related to equipment functions, and provide guidance for application development and troubleshooting. This includes determining when repair services are necessary.

• Preventive Maintenance Service: Conduct at least one (1) annual maintenance visit to perform assurance checks, safety inspections, operational cleaning, performance testing, and routine replacement of wearing parts.

• Repair Service: Provide necessary repairs to correct defects and maintain the equipment according to factory specifications. Response times vary based on urgency and contact method (e.g., 1 hour for urgent phone calls, 1 business day for non-urgent email/chat, up to 5 days for on-site non-urgent repairs).

• Software Update Service: Provide device software updates on a regular basis, at least annually.

• The primary performance standard is ensuring the proper functioning of the covered equipment.

• Performance requirement measures will be assessed by the USDA Technical Point of Contact (TPOC).

• Surveillance will involve contractor reports and verification of proper equipment functioning.

• The contract is for annual service.

• The covered equipment is located at the USDA-ARS Animal Disease Research Unit (ADRU), 1855 Ott Road, 3003 ADBF, Washington State University (WSU), Pullman, WA 99164-0001.

• Government Furnished: The equipment is located at the specified USDA-ARS facility. The USDA TPOC will grant facility access and approve service reports.

• Travel: The contractor is responsible for all travel costs to the service location.

• Key Personnel: A cell sorting/flow cytometry application scientist is required.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor, Wage and Hour Division, Register of Wage Determinations under the Service Contract Act. It provides the minimum wage rates and fringe benefits required for various occupations in specific geographic areas. This specific determination covers Washington Counties of Adams, Ferry, Garfield, Grant, Lincoln, and Whitman.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Details required fringe benefits, including Health & Welfare rates and paid sick leave provisions (EO 13706).
• Includes information on vacation and holiday entitlements.
• Outlines the process for requesting additional classifications and wage rates (conformance process).

This document is critical for any bidder on a federal contract subject to the Service Contract Act. It establishes the minimum labor costs that must be factored into proposals. Bidders must ensure their proposed wages and benefits meet or exceed these determined rates for all covered employees working on the contract. Failure to comply can lead to penalties and contract violations.

Form / Attachment / Pricing Sheet

This document is a "QUOTE SUBMISSION FORM" for the "Annual Service Plan for a MACSQuant Tyto Cell Sorter - RFQ" (Solicitation Number: 1232SA26Q0178). It is designed for vendors to provide their pricing and company information for consideration of award.

• Company Information: Requires confirmation of SAM registration, Unique Entity Identifier (UEI), Company Legal Name, Doing Business As (if applicable), registered address, and CAGE Code.
• Socio-economic Status: Vendors must self-certify their status (Small Business Concern, 8(a), Veteran Owned, Woman-Owned, Disadvantaged, HUB Zone, Service-Disabled Veteran Owned, Economically Disadvantaged Woman Owned) relevant to NAICS code 811210.
• Quoted Prices: A detailed table listing line items for Base Term, Option Years 1-4, and 6-month extensions for Technical Support, Preventive Maintenance, Repair Service, and Software Update Service. Vendors must insert Unit Price and the system calculates the Total Item Amount. All line items must be priced.
• Certification: A mandatory statement confirming understanding that incomplete sections, missing documentation, or failure to sign may disqualify the quote.

This form is essential for any vendor wishing to submit a quote for the specified solicitation. It outlines the required company and socio-economic data, and provides the structured format for submitting detailed pricing for the requested services over the contract period, including potential option years and extensions. Completing this form accurately and thoroughly is critical for proposal consideration.